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Ongoing Assessment

Assessment is an ongoing process. This page describes the assessment timeline expectations for academic and co-curricular units at GVSU.

  • Annually: Units post regular (at least annual) updates on their assessment activities. 
  • Two-year cycle: UAC reviews the academic and co-curricular program assessments on a two-year rotation.
  • Six-year cycle: All units engage in self-study following the university-wide strategic planning cycle.

See below for additional details, including a video describing how the current process differs from past practices at GVSU.

2017-18 Transition to GVAssess

Units should also be aware of additional expectations for the 2017-18 transition to GVAssess. 

2017-18 Transition

Annual assessment updates

  • Student outcomes assessment (GVAssess): Units normally focus on assessing a small number of student outcomes for each program in a given year (see assessment guidelines). As assessment data are collected and analyzed, units add reporting for the corresponding measures in GVAssess. Data reporting can be added at any time, but all units are asked to update their assessment results in GVAssess at least annually by May 20.
  • Strategic plan updates (GVPlan): Strategic plan updates are due by Feb. 1 every year. This is accomplished by adding data reporting for all active strategic plan objectives.
  • Keep notification system updated (ARSS): If there has been a recent change in leadership in your unit (such as a new unit head, program coordinator, or assessment coordinator), or please notify UAC so we may update the Assessment Report and Self-study (ARSS) notification system. 

The following video presentation contains additional details about ongoing assessment activities as GVSU.

Video of New Process

Video: Current and former assessment expectations
by Chris Plouff, Office of the Provost

Two-year UAC review

UAC reviews the assessment activities in both GVAssess and GVPlan according to the quarterly review cycle (webpage | pdf)

This process ensures UAC reviews and provides feedback on all units' assessment activities at least once every two years.


  • Unit heads, program coordinators, and administrators receive automatic notifications for upcoming reviews at 4 months and 2 months ahead of the due date.
  • Faculty and administrators may use the ARSS notification system to manage the list of notification recipients for programs in their area.

Quarterly Review Cycle

Quarterly review cycle chart

Preparing for review

Prior to the review deadline, units should ensure that:

  • The assessment plan is up-to-date in GVAssess, and data reporting has been entered for outcomes assessed in last two years.
  • The strategic plan has been updated by Feb. 1 for the previous calendar year, including updated objective reporting for every objective that is currently active. 

Units may also wish to review the assessment guidelines, reviewer rubrics, and resources and support page as they refine their assessment activities. 

Six-year self-study

Expectation: There will be an annual update of progress on Strategic Plan objectives in GVPlan, and a simplified cumulative self-study report is due every 5-6 years (per posted schedule) using the reflective questions in GVPlan.

See the "How-To" Report Progress Made on Objectives within Strategic Plan for instructions