Mandatory Reporters
Am I a mandatory reporter?
All university employees, including graduate assistants, resident assistants, and student employees, are mandatory reporters. Designated confidential employees who are exempt from this requirement are explicitly listed below.
What must I report?
Mandatory reporters must report all known details of actual or suspected discrimination, harassment, misconduct (including sexual assault, stalking, sexual exploitation, bullying, endangerment, hazing, and retaliation) that:
- Are observed or learned about in their professional capacity
- Involve a member of the university community or
- Occurred at a university-sponsored event or on university property
If you feel that a conversation may lead to a disclosure in accordance with the criteria above, you are encouraged to gently interrupt the person you are speaking with to inform them of your reporting obligation. The impacted individual may then decide whether to continue speaking with you. If they would like to speak with a confidential resource, please refer them to a colleague from among the list below.
A Mandatory Reporter who is themselves a target of discrimination, harassment, or other misconduct is not required to report their own experience, though they are, of course, encouraged to do so.
How do I report?
Reports may be submitted using the online reporting form or by contacting the Office of Civil Rights and Title IX:
- Email: [email protected]
- Phone: (616) 331-9530
- Walk-in: 4015 James H. Zumberge Hall
We understand that these issues may be of a sensitive nature and can offer support to help those impacted. A report to our office provides the impacted individual with certain rights, options, and protections, and gives us the opportunity to connect with that person to discuss supportive measures and resources. Reporting does not initiate any other immediate action unless necessary to address imminent danger.
Confidential Resources
To enable Complainants to access support and resources without filing a Report or Complaint, if they so choose, GVSU has designated specific employees as Confidential Resources. Confidential Resources are not required to report actual or suspected discrimination, harassment, or misconduct in a way that identifies the Parties. They will, however, provide the Complainant with the Office of Civil Rights and Title IX’s contact information and offer options and resources. Confidential Resources should use this online form to fulfill their compliance requirement. Confidential Resources do not have any obligation to inform an outside agency or GVSU official of identifying information or the details of the allegations unless a Complainant has requested the information be shared. These employees include the following:
- On-campus Victim Advocates
- Employee Ombuds
- Student Ombuds
Other employees, such as those in the University Counseling Center or health service providers and associated staff, are designated as confidential by law or ethics.
Confidential Resources are not otherwise exempt from reporting incidents they witness or learn of in the workplace. For example, if an employee of an exempt service program witnesses sexual harassment or assault of a co-worker by another University employee or in the context of a University program or activity, the employee must report the incident.
Mandatory Reporting Training FAQs
If I know another faculty or staff member is already submitting a report about the same incident, do I also need to submit a report?
Employees should follow the reporting responsibilities described in GVSU’s Mandatory Reporting Policy. Do not assume that another employee’s report automatically fulfills your individual reporting responsibility. When in doubt, contact the Office of Civil Rights and Title IX (OCRTIX) for guidance.
If I completed Mandatory Reporter Training at another college, university, or K�12 district, do I still need to complete GVSU�s training?
Yes. GVSU’s training addresses the University’s specific institutional policy, procedures, and reporting expectations. Training completed for another institution does not satisfy GVSU’s requirement. Employees must complete the GVSU Mandatory Reporter Training in Workday Learning, when applicable.
If I completed the GVSU OCRTIX Mandatory Reporter Training earlier this calendar year, do I need to complete it again?
The Mandatory Reporter Training is required each Academic Year under University policy. Employees should ensure that they have completed the training assigned for the current Academic Year.
Are GVSU employees who work exclusively remotely required to complete the training?
ALL GVSU employees are required to complete the Mandatory Reporting Training each Academic Year. Working remotely does not, by itself, change an employee's responsibilities under the University's Mandatory Reporting guidelines.
Do GVSU temporary employees including Adjunct employees need to complete the GVSU OCRTIX Mandatory Reporter Training each academic year?
Yes. All GVSU employees are required to complete the GVSU OCRTIX Mandatory Reporting Training each Academic Year.
Do I need to complete the training if I am retiring at the end of this calendar year?
Yes. All GVSU employees are required to complete the GVSU OCRTIX Mandatory Reporting Training each Academic year.
What happens if I am on approved leave of absence when the training deadline occurs?
GVSU employees who are on approved leave should follow any instructions provided by the University regarding required training upon their return. If you are unsure when the training must be completed, contact your supervisor or the appropriate University office. The training module is available on your Workday Learning page as well as on the OCRTIX website.
Do I have to use a GVSU computer to complete the training? Can I access it from my phone?
GVSU employees should access the training using a device and browser that supports the University's training platform. If you experience difficulty completing the module from a mobile device, use a GVSU-supported computer or contact GVSU IT for assistance.
I logged into Workday Learning, but I don't see the training listed as a task. Where can I find it?
If the training does not appear under your assigned tasks:
- Open Workday Learning.
- Select the Discover tab.
- Select Browse Learning.
- Search for “Mandatory Reporter Training 2026–27.”
- Open the training and follow the instructions to complete the module.
How will newly hired GVSU employees, including employees whose start date is at the beginning of the next calendar year, access the training?
New GVSU employees should follow the Mandatory Reporter Training instructions provided through the University's onboarding or training process. Employees who do not see the training after beginning employment should follow the training link on the OCRTIX website.
What if I receive an error message when I try to access the training?
If you receive an error message, first verify that you are accessing the correct training through Workday Learning. For technical problems involving Workday, authentication, or other University systems, contact GVSU IT [email protected] .
As a supervisor, where should I direct employees who do not have access to Workday?
GVSU employees and volunteers who do not have access to Workday should complete the online Mandatory Reporter Training 2026–27 found on the OCRTIX website.
After reviewing the required materials, employees must complete the assessment questions and certify that they fulfilled the training requirements by selecting the completion link at the end of the module.
How can I tell whether I have already completed the training?
Check Workday Learning for your training completion status. If you have any questions regarding your training completion status, contact OCRTIX.
What is the best way to make sure my training completion is recorded?
Complete all portions of the training and follow the completion link at the end of the module. This step is important for documenting completion and OCRTIX can access the information through Google forms.
My supervisor informed me that I have not completed the training, but I know that I did. What should I do?
Reach out to OCRTIX. If you submitted the Google form at the end of the module, we will be able to verify completion.
Still Have Questions?
Questions about the Mandatory Reporting Policy, reporting responsibilities, or the content of the training should be directed to the Office of Civil Rights and Title IX (OCRTIX) [email protected] .
Questions involving technical access, authentication, Workday, or other technology problems should be directed to GVSU IT [email protected] .