Employee Resources

This page is intended to help GVSU employees as they assist students who have been impacted by harassment, discrimination, sexual misconduct, and retaliation.  Employees who have been impacted please visit our Options and Resources page.

Reporting

GVSU encourages all members of the community to report when notified of sexual misconduct, including sexual assault, stalking, intimate partner violence (dating/domestic violence), sexual exploitation, sexual harassment, or gender-based harassment.

We understand that these issues may be of a sensitive nature and can offer support to help those impacted.  A report to our office provides the impacted party with certain rights, options, and protections, and gives us the opportunity to connect with the impacted party and discuss supportive measures and resources, it does not initiate any other action.

GVSU designates many employees as Mandatory Reporters who must immediately report the information to the Title IX Coordinator.  More information can be found under the Mandatory Reporters section of this page.

Incidents of Harassment, Discrimination, Retaliation, & Sexual Misconduct (including Sexual Assault, Intimate Partner Violence, Stalking, & Sexual Exploitation) can be reported through our online reporting form.


Guides for Reporting Sexual Misconduct at GVSU

Mandatory Reporter's Guide

This resource is designed for GVSU employees/student employees who are Mandatory Reporters and provides information about obligations, benefits of reporting, and offers helpful reassurances.

Employee Guide

This resource is designed for GVSU employees who are not Mandatory Reporters and provides information about the benefits of reporting and offers helpful reassurances.

When the student is ready to talk, we are ready to listen.

If you have questions or need consultation, we are here. Reach out.

Mandatory Reporters

Mandatory Reporters must report through GVSU's online reporting form to fulfill reporting obligations.

GVSU designates many employees as Mandated Reporters. The information below is outlined in GVSU's Policy Prohibiting Harassment, Discrimination, Retaliation, & Sexual Misconduct:

When a Mandatory Reporter is notified of sexual misconduct, including sexual assault, stalking, intimate partner violence (dating/domestic violence), sexual exploitation, sexual harassment, or gender-based harassment, they must immediately report the information to the Title IX Coordinator. Following the filing of the report with the Title IX Coordinator, the Mandatory Reporter will keep all information they receive private. Federal and state funding is premised on compliance with the laws and guidance referenced in the Policy.

For more information, view the Mandatory Reporter's Guide in the section above.

While all employees are encouraged to report, Mandatory Reporters at GVSU are:

  • Members of the Board of Trustees, as required by state law;
  • Executive Officers and Appointing Officers;
  • Deans, directors, department heads/chairs (including those serving in assistant or associate roles);
  • Supervisors;
  • GVSU faculty or staff providing oversight to, or traveling with, students on GVSU-related travel, including GVSU-sponsored study abroad, research, fieldwork, clinical or internship programs;
  • Faculty and staff, who serve as advisors to or coaches of GVSU-recognized student groups;
  • Any individual, whether an employee or not, who serves as a coach of a club sports team;
  • All employees, including student-employees (while working), working in the Division of Student Affairs (including Resident Assistants at all times), Division of Inclusion and Equity, Enrollment Development Division, Department of Public Safety, and Athletics, except those who serve in non-supervisory clerical capacities;
  • Campus Security Authorities designated by GVSU under the Clery Act not otherwise specified;
  • Individuals serving in any of the positions described above on an acting or interim basis.

Failure of a Mandatory Reporter, as described above in this section, to report an incident of which they become aware is a violation of this policy and can be subject to disciplinary action. 

We understand that these issues may be of a sensitive nature and can offer support to help those impacted.  A report to our office provides the impacted party with certain rights, options, and protections, and gives us the opportunity to connect with the impacted party and discuss supportive measures and resources, it does not initiate any other action.

Once a Report is Received

Once a report is received, a member of our team will promptly reach out to the impacted party and:

  • discuss supportive measures available to ensure their safety and continued access to programs and activities GVSU offers
    • available regardless of whether they choose to file a formal complaint
  • inform them of helpful resources on campus and in the community and their protection from retaliation; and
  • discuss their option to file a formal complaint.

Request a Training

The Office for Title IX & Institutional Equity (TIXIE) is available to provide a training program for your department, group, or team.  

Possible training topics include:

  • Mandatory Reporter - Obligations and Benefits of Reporting
  • Non-Mandatory Reporter Employee - Benefits of Reporting
  • Services, Options, and Support available through our Office
  • Policy Overview: GVSU's Policy Prohibiting Harassment, Discrimination, Retaliation, & Sexual Misconduct (including Sexual Assault, Intimate Partner Violence, Stalking, & Sexual Exploitation)
  • Process Overview: GVSU's Resolution Process

We look forward to working with you!

Request a Training

Syllabus Statement

We invite and encourage faculty to use this syllabus statement to educate students on their rights and resources:

GVSU is committed to providing fairness and equity in all aspects of your educational experience.  Harassment and discrimination not only disrupt this commitment but may violate GVSU policy as well as Title IX and/or other federal or state laws.

Should you experience sexual harassment, sex/gender discrimination, dating/domestic violence, stalking, sexual exploitation and/or retaliation, please contact the Office for Title IX and Institutional Equity "TIXIE" at (616) 331-9530, and/or report the information through the University's online reporting form at www.gvsu.edu/titleix/report.  

Reporting does not compel you to engage in any further action.  It does, however, allow TIXIE to discuss your experience with you and to assess and approve any measures needed to assure you have a safe, fair, and equitable educational experience.  If any of those approved supportive measures impact your participation in this course, please provide me with a copy of the memo issued by TIXIE.  

Supportive Measures

Supportive Measures are designed to preserve or restore equal access to GVSU programs and activities as part of GVSU's commitment to providing an educational environment, a workplace, programs, and activities that are free from all forms of harassment, discrimination, and sexual misconduct.  These measures are also a critical part of GVSU's compliance under federal Title IX regulations.

This list contains some common questions and answers for employees regarding Supportive Measures.  If you have a question or would like to discuss a situation, we are available to assist.  Please contact us by phone at (616) 331-9530 or by email at titleix@gvsu.edu

If a student has provided you a memo with approved supportive measures, follow the memo as outlined.  If you have any questions, please contact the Office for Title IX & Institutional Equity at (616) 331-9530 or titleix@gvsu.edu.  

If the student has not provided you with a memo, you should report the information to our office through the online reporting form, and we will assist the student with their request for supportive measures.

Please refer the student to the Office for Title IX and Institutional Equity first.  Under federal law, the Title IX Coordinator is charged with effectively coordinating the implementation of supportive measures.  Our office will engage in an interactive process with the student to determine reasonable and appropriate supportive measures.  

No.  Confidentiality in these matters is dictated by law.  Details of a reported incident are not made available unless necessary for carrying out a particular supportive measure.  It is important not to ask the student for more information about the nature of the situation.  We understand that this may be difficult; however, it can have an adverse impact on the student and put the university at risk.  

Although you may be open to listening if a student chooses to share details with you (without your actual or implied solicitation of information) it is very important that you communicate respect for the student’s privacy regarding the situation.

Absolutely! We invite and encourage faculty to use this syllabus statement to educate students on their rights and resources:

GVSU is committed to providing fairness and equity in all aspects of your educational experience.  Harassment and discrimination not only disrupt this commitment but may violate GVSU policy as well as Title IX and/or other federal or state laws.

Should you experience sexual harassment, sex/gender discrimination, dating/domestic violence, stalking, sexual exploitation and/or retaliation, please contact the Office for Title IX and Institutional Equity "TIXIE" at (616) 331-9530, and/or report the information through the University's online reporting form at www.gvsu.edu/titleix/report.  

Reporting does not compel you to engage in any further action.  It does, however, allow TIXIE to discuss your experience with you and to assess and approve any measures needed to assure you have a safe, fair, and equitable educational experience.  If any of those approved supportive measures impact your participation in this course, please provide me with a copy of the memo issued by TIXIE.  

Inform the student that in order to respect their confidentiality, you would like to meet during office hours in which the two of you can discuss the request further.  Let the student know that this will give you both an opportunity to review the “memo” and discuss their needs for academic success. 

You can call the Office for Title IX and Institutional Equity at (616) 331-9530 for clarification.

Yes.  Supportive measures are issued in compliance with federal law and align with GVSU’s commitment to providing an educational environment, a workplace, programs, and activities that are free from all forms of harassment, discrimination, and sexual misconduct.

If you have questions or concerns, please contact the Office for Title IX and Institutional Equity.

Yes.  Start by discussing your concerns with the Office for Title IX and Institutional Equity "TIXIE" staff member who wrote the memo.  If unique aspects of your course were not fully considered, then alterations may be needed.  If you still feel the supportive measures are inappropriate, please review your objections with your department chair and forward any additional concerns to TIXIE.  TIXIE will review the matter with Legal, Compliance, and Risk Management and other appropriate administrators.  In the interim, do not discontinue or refuse supportive measures.

Supportive measures are individualized services offered as appropriate and reasonably available designed to preserve or restore equal access to GVSU programs and activities. Some of the most common supportive measures include, but are not limited to:

  • Altering work arrangements for employees or student employees
  • Altering on-campus housing assignment
  • Academic modifications, extensions of deadlines, or other course/program-related adjustments
  • Class schedule modifications

It is the student’s responsibility to ensure that the instructor has received the memo and discusses the supportive measures with the instructor. It is also an opportunity to discuss the plan and decide which supportive measures are truly relevant to the class.

If a student requests a supportive measure not listed on the memo, the employee is encouraged to contact TIXIE to find out if that supportive measure should be approved for the student and added to the memo.

We encourage students to have this conversation with their instructors as soon as possible. Here are some suggested questions you may want to discuss and agree upon between you and the student:

  • How many days are excusable without compromising the integrity of the course?
  • How should contact be made in the rare circumstance of rescheduling an exam?
  • How would you like communication when an absence may occur?
  • What recommendations do you have for keeping up with course content when this occurs?
  • What options are available for accessing missed notes for this course?
  • How many days late would you accept an assignment? (1-2 days)


Page last modified June 4, 2021