Promotions Office

With all video projects, we want to set up an initial meeting with you to discuss the process, content, and expectations. Completing a service request will begin this process. Following that meeting we'll provide you a project overview and quote.

Photo Event Coverage
• Rate: $50/hour
• Pricing for events in Allendale - If downtown, a $25 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

Photo Booth Package (includes photographer & backdrop)
• Rate: $50/hour
• Pricing for events in Allendale - If downtown, a $25 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

Environmental Headshots
• Rate: $50/hour (1 hour minimum)
• Headshots taken on location without backdrop
• Services are provided on the Allendale Campus either outdoors or indoors
• Up to 30 individuals can get their photos taken per hour (estimated), if at same location
• Ideal for Student Organizations who want to provide their members with colorful headshots
• We can provide environmental headshots at a location of your choice on the Grand Rapids Campuses (or within 15 miles of Allendale Campus), add $25
• Light digital retouching for $15/image

Studio Headshots

• Rate: $100/hour (1 hour minimum)
• Headshots taken with professional lighting and backdrop
• Services are provided at our office (Kirkhof Center 0008)
• Up to 40 individuals can get their photos taken per hour (estimated)
• Photos available 1 week after session
• Link sent to main contact for easy digital download
• Ideal for Student Organizations or departments hosting professional development events who want to provide professional headshots
• We can provide studio headshots at a location of your choice: Allendale Campus, add $50 or Grand Rapids Campuses (or within 15 miles of Allendale Campus), add $100
• Light digital retouching available for $15/image

Note for faculty/staff: If you are looking for formal faculty/staff studio portraits, please contact University Communications to schedule a session.

Media Day Portrait Session

• Rate: $200/hour (1 hour minimum) and $50/additional hours
• Stylized portraits taken with professional lighting
• A pre-meeting is required at least 1 week before a scheduled shoot with one of our photographers to discuss your shoot
• Services are provided at our office (Kirkhof Center 0008)
• Photos available 1 week after session
• Link sent to main contact for easy digital download
• Ideal for sports teams
• We can provide studio headshots at a location of your choice: Allendale Campus, add $50 or Grand Rapids Campuses (or within 15 miles of Allendale Campus), add $100
• Light digital retouching available for $15/image

Photo Event Coverage
• Rate: $50/hour
• Pricing for events in Allendale - If downtown, a $25 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

Video Event Standard Package
• Single camera setup with audio from a single microphone or provided press feed
• Event coverage for archival purposes
• Pricing for events in Allendale - If downtown, add $25 travel fee
• Al la Carte Options: Captioning, editing in presentation media, and DVD creation are available
• Media available two weeks after event via a downloadable video file
• Rates: $100 for first hour; $12.50 for additional 15-min each increments

Video Event Highlights Package
• Includes two-hours of event coverage (b-roll) which is edited into a thirty or sixty second highlight video
• Great for websites or social media to promote your event or program
• Pricing for events in Allendale - If downtown, add $25 travel fee
• Media available two business weeks after event via a downloadable video file
• Rate: $250

Video Event Live Stream Package
• Your event delivered through Zoom or your YouTube
• Includes multi-camera setup with audio from a single microphone or provided press feed
• All public live streams via YouTube require captions per GVSU accessibility policy
• Full recordings of your event are made available 5 days following your event
• Additional planning is required prior to event
• Rate: Contact us for pricing!

Additional DVDs
• Rate: $5/each
• One complementary DVD is included in our packages. You can purchase additional copies.

Include Presentation Media
• Rate: $30
• We'll edit in PowerPoint slides or other presentation aids into the presentation when appropriate.
• Make sure to send your PowerPoint, other digital media or links to [email protected].

Closed Captioning
• Rate: $1.25/min
• This is required for posting videos on YouTube. Varies on length of event.