Promotions Office - Creative Services

With all video projects, we want to set up an initial meeting with you to discuss the process, content, and expectations. Completing a service request will begin this process. Following that meeting we'll provide you a project overview and quote.

Photo Event Coverage - Standard

• Rate: $50/hour
• Documentation of a scheduled standard event
• Standard events are simple events that require zero to minimal additional lighting equipment from photographers and a standard amount of coverage
• Ideal for lectures, conferences, luncheons/banquets, and events (photo examples below)
• Pricing for events in Allendale - If downtown, a $30 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

Photo Event Coverage - Specialty

• Rate: $75/hour
• Different from standard coverage — specialty coverage is for certain events which require our team to bring lighting equipment and capture additional coverage to properly highlight the event. This means additional setup and teardown as well as editing.
• Ideal for performances, recitals, fashion shows, concerts
• This pricing is for events in Allendale - If downtown, a $30 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

If you are unsure about whether your event is standard or specialty, please reach out to our team! Email [email protected] or call (616) 331-8692.

Photo Booth Package (includes photographer & backdrop)

• Rate: $50/hour
• Our backdrops may only be used indoors. If you provide your own, we are able to provide this service outdoors.
• Pricing for events in Allendale - If downtown, a $30 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

We are unable to lend or rent out backdrops without one of our photographers handling setup and teardown.

Options for Headshots

The Promotions Office provides the 3 following types of headshot sessions, more info below:

• Studio Headshots (for groups)
• Environmental Headshots (for groups)
• $5 Studio Headshots (for individuals or groups)

Note for faculty/staff: If you are looking for formal faculty/staff studio portraits, please contact University Communications to schedule a session.

Studio Headshots (for groups)

• Rate: $100/hour (1 hour minimum)
• Headshots taken with a professional lighting and backdrop
• Services are provided at our office (Kirkhof Center 0008)
• Up to 40 individuals can get their photos taken per hour (estimated)
• Photos available 1 week after session
• Link sent to main contact for easy digital download
• Ideal for Student Organizations or departments hosting professional development events who want to provide professional headshots
• We can provide studio headshots at a location of your choice:
  • Allendale Campus, add $50
  • Grand Rapids Campuses (or within 15 miles of Allendale Campus), add $100
• Light digital retouching available for $15/image

Environmental Headshots (for groups)

• Rate: $50/hour (1 hour minimum)
• Headshots taken on location without backdrop
• Services are provided on the Allendale Campus either outdoors or indoors
• Up to 30 individuals can get their photos taken per hour (estimated), if at same location
• Ideal for Student Organizations who want to provide their members with colorful headshots

$5 Studio Headshots (for individuals)

• Rate: $5 per session
• Headshots taken with a professional lighting and backdrop
• Sessions are 5 minute block
• Services are provided at our office (Kirkhof Center 0008)
• Photos are provided same day and shared via email
• Ideal for individuals who need a professional headshot

 $5 Studio Headshots (for groups)

• If a student organization or department is looking to provide headshots for their group but don't want to do a full hour or want to provide more flexibility with session timing, we can create a promo code for your group!
• Codes can be used to reserve a time at any scheduled session.
• Groups will be charged for each reservation made (including for no-shows).
• Please contact us if you'd like to set this up for your group!

Media Day Portrait Session

• Rate: $200/hour (1 hour minimum) and $50/additional hours
• Stylized portraits taken with professional lighting
• Portrait sessions must be scheduled a minimum of 2 weeks in advance. 
• Your assigned photographer will connect for a consultation to plan out the details of your session prior to your shoot
• Services are provided at our office (Kirkhof Center 0008) or on location for a fee
• Photos available 1 week after session
• Link sent to main contact for easy digital download
• Ideal for club sports teams and special projects
• We can provide studio headshots at a location of your choice instead of our office: 
  • Allendale Campus, add $50
  • Grand Rapids Campuses (or within 15 miles of Allendale Campus), add $100
• Light digital retouching available for $15/image

Photo Event Coverage - Standard

• Rate: $50/hour
• Documentation of a scheduled standard event
• Standard events are simple events that require zero to minimal additional lighting equipment from photographers and a standard amount of coverage
• Ideal for lectures, conferences, luncheons/banquets, and events (photo examples below)
• Pricing for events in Allendale - If downtown, a $30 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

Photo Event Coverage - Specialty

• Rate: $75/hour
• Different from standard coverage — specialty coverage is for certain events which require our team to bring lighting equipment and capture additional coverage to properly highlight the event. This means additional setup and teardown as well as editing.
• Ideal for performances, recitals, fashion shows, concerts
• This pricing is for events in Allendale - If downtown, a $30 travel fee will be applied
• Photos available 1-2 business days after event
• Link sent to contact for easy digital download

If you are unsure about whether your event is standard or specialty, please reach out to our team! Email [email protected] or call (616) 331-8692.

Video Event Standard Package 

• Single camera setup with audio from a single microphone or provided press feed
• Event coverage for archival purposes
• Pricing for events in Allendale - If downtown, add $30 travel fee
• Al la Carte Options: Captioning for posting online and editing in presentation media
• Media available one week after event via a downloadable video file
• Rates: $100 for first hour; $12.50 for additional 15-min each increments

Video Event Highlights Package

• Includes two-hours of event coverage (b-roll) which is edited into a thirty or sixty second highlight video
• Great for websites or social media to promote your event or program
• Pricing for events in Allendale - If downtown, add $30 travel fee
• Media available two business weeks after event via a downloadable video file
• Rate: $250

Video Event Live Stream Package

• Your event delivered through Zoom or your YouTube
• Includes multi-camera setup with audio from a single microphone or provided press feed
• All public live streams via YouTube require captions per GVSU accessibility policy
• Full recordings of your event are made available 1 business week following your event
• Additional planning is required prior to event
• Rate: Contact us for pricing!

Include Presentation Media

• Rate: $30
• We'll edit in PowerPoint slides or other presentation aids into the presentation when appropriate.
• Make sure to send your PowerPoint, other digital media or links to [email protected].

Closed Captioning

• Rate: $1.99/min
• This is required for posting videos on YouTube. Varies on length of event.