Student Organizations Frequently Asked Questions

HOW DO I MAKE A RESERVATION THROUGH EVENT SERVICES:

There are four ways to make a reservation for space on the Allendale Campus; online, walk-in, call or email. Go to the How To Make A Reservation tab for further details. 

WHAT IS EMS?

EMS is our reservation system that permits organizations and departments to submit reservation requests online. Go to the EMS WebApp How To's on directions to create an account and submit a request.

HOW FAR IN ADVANCE CAN I RESERVE SPACE?

Registered Student Organizations can make room reservations on a semester basis. Tabling reservations must be made within thirty (30) calendar days.

DOES MY RESERVATION IN THE KIRKHKOF CENTER AND THE COOK-DEWITT CENTER INCLUDE AUDIO/VISUAL EQUIPMENT, FREE OF CHARGE?

Yes, we can provide audio/visual equipment to the spaces in the Kirkhof Center and the Cook-DeWitt Center. This would be microphones (podium, hand-held, lavaliere), laptops, data projectors, sound equipment, etc. Please call (616) 331-2350 if you need anything that you do not see listed. You must request audio/visual equipment prior to the date of your event. NOTE: There is a charge to add a dance floor to a space.

HOW DO I RESERVE A TABLE IN THE KIRKHOF CENTER LOBBY?

Kirkhof Center lobby tables are available to student organizations and must be reserved through Event Services. You must specify the type of event (fundraiser, bake sale, sales & solicitation, etc.) and fill out the appropriate forms. A Commercial Activity form must be filled out for any sale taking place.  An Expressive Activity form must be filled out if your organization is handing out flyers or any type of literature. Click here for Covid- protocol information. 

CAN I BRING IN A FOOD VENDOR THAT IS NOT PART OF GRAND VALLEY'S CAMPUS DINING?

In order to bring any food into the building that is not ordered from Campus Dining, a food waiver form must be filled out and returned to Campus Dining to be approved. Food waivers are available in the Campus Dining office located in the lower level of Kirkhof Center, office 0101. 


We are located within the Office of Student Life. Events Services is a department of the Division of Student Affairs of Grand Valley State University.