Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS
CLAS Weekly Mailing 04-19-23
All
1. CLAS Professional Support Staff Advisory Committee (PSS AC)
2. Last chance to RSVP for the CLAS Spring Celebration
3. CLAS Voyage: May 4th event [Updated link]
4. CLAS Voyage: RH Showcase this Friday
Faculty
5. Student Success Network – Faculty Partners Needed for 2023/2024
6. Final Grades for Winter 2023
Unit Heads
Calendars
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All
1. CLAS Professional Support Staff Advisory Committee (PSS AC)
The college has created a new CLAS Professional Support Staff Advisory Committee (PSS AC). The committee includes the Assistant Dean for Finance, the Administrative Assistant, two PSS members from the Dean’s Office and 7 CLAS PSS from the college.
The purpose is to:
- Engage PSS staff in leadership opportunities, best practices, training, and professional development in a collaborative and inclusive way that focuses on PSS staff retention and success;
- Promote transparency, equity and belonging amongst PSS in the college;
- Provide information to inform decision-making and support advocacy for PSS in college/university-level conversations.
The PSS Advisory Committee (PSS AC) will be advisory in nature, recommending actions to the CLAS Assistant Dean for final decisions and actions. The PSS AC will report to and engage with the larger CLAS PSS group regularly in order to incorporate all possible perspectives and concerns of the college. The PSS AC will also engage with the APSS union as needed. Ad hoc sub-committees may be formed for specific initiatives which require in-depth research, outreach and collaboration.
Please congratulate the members of the inaugural CLAS Professional Support Staff Advisory Committee.
Rebecca Casler (MTD)
Brienne Forgette (STA)
Jennifer Glaab (CHM)
Katie Haynes (BMS)
Olga Kryger (RMSC)
Jenna Stehouwer (VMA)
Andrea Vincent (MOV/CMB)
Kristin Winfrey (CLAS Dean’s Office)
Susan Weise (CLAS Dean’s Office)
Michelle McCloud (CLAS Dean’s Office)
Tracy McLenithan (CLAS Dean’s Office)
2. Last chance to RSVP for the CLAS Spring Celebration
Please join us for the CLAS Spring Celebration on Wednesday, April 26 from 3:00 – 5:30 pm at the Calder Arts Center. Please RSVP by April 25 for this drop in, casual event.
3. CLAS Voyage: May 4th event [Updated link]
The CLAS Voyage team invites interested faculty and staff to join us at the first High Impact Practices summit on May 4th from 10-12/2. From 10-11, a student panel will reflect on the impact of experiential learning on their time at GVSU. From 11-12, small group discussions by HIP type will explore what’s already happening and what is necessary to scale our work. From 12-2, the summer Pilot group and new faculty fellows will be diving deeply into the summer work and plan for the upcoming year, and others are invited.
Light breakfast and a full lunch will be served. Please RSVP by 4/27 at the updated link here.
4. CLAS Voyage: RH Showcase this Friday
A reminder that the Reach Higher 2025 Showcase is this Friday from 11:30-2:30 in DeVos Center downtown. Over 20 CLAS units will be represented to highlight the work already occurring in our College in alignment with the CLAS Voyage and Reach Higher 2025. Lunch, food trucks, and lawn games will be present during the day. Learn more at the RH Showcase website, and come support your colleagues if you are available.
Faculty
5. Student Success Network – Faculty Partners Needed for 2023/2024
The Student Success Network is seeking faculty partners for the 2023/2024 academic year. The Student Success Network (SSN) aims to provide opportunities to connect our newest Lakers with faculty who play an integral role in educating first-year students about “How to College”. Faculty partners are asked to commit to sending messages (provided) about student success to their groups throughout the year and be an active resource when necessary. The SSN team provides extensive support to faculty partners, and previous participants report the time commitment to be light and has enhanced their role in supporting students in all aspects of their work. SSN leadership offers several learning opportunities aimed at enhancing faculty proficiency in student success and support. We hope that you will consider this invitation to become a Faculty Partner in the SSN and join us in enhancing the 1st year experience for our newest Lakers. This is a valued University service activity that can have a significant impact on our students. If you are interested, please submit an online application to share your interest by May 1st.
6. Final Grades for Winter 2023
REMINDER - CLAS Final Grade Reporting Deadline Winter 2023
All faculty must report their final grades by 11:59 p.m (midnight), Monday, May 1. This will allow the Dean’s Office to use the time available on Tuesday morning, May 2, to address any missing grade reports and meet the university deadline of 12:00 noon. This notice gives faculty time to adjust their grading timelines to meet the new deadline. All CLAS departments/units are asked to adhere to this new deadline rather than instituting one of their own. Any questions should be directed to AD Betty Schaner.
Please notify Betty Schaner and Mona Silva of the designees for routing grading emails.
In preparation for grading, please make sure you have accurate contact information for all faculty – tenured, tenure-track, affiliate, visitor, and adjunct – in case outreach is needed for missing grades. The Dean’s Office is requesting that each unit head reinforce the grading deadline with all faculty.
The Grading Process
Posting final grades in Blackboard does not complete the process. All grades must be posted in Banner. For instructions, go to Banner Grade Entry Instructions.
The Last Date of Academic Activity (LDAA) must be reported for all students who earn a grade of W, F or NC. For information and instructions, go to Last Date of Academic Activity Process.
Assigning Incomplete Grades - IMPORTANT
A grade of "I" (incomplete) is to be assigned only in truly extenuating circumstances and only if the student has completed most (minimum of 2/3) of the work required for the course.
The CLAS website provides detailed information on the considerations involved in assigning an incomplete grade. Any questions regarding incomplete grades should be directed to AD Schaner.
All faculty are required to submit an online Incomplete Grade form for each incomplete grade assigned. Faculty who will not be teaching in Spring/Summer 2023 or Fall 2023, should work with their unit heads to identify a designee to work with the student(s) to resolve the incomplete courses.
Please review the university’s Incomplete Grade Policy. Note in particular the timeline for resolving outstanding incomplete grades. The CLAS Dean’s Office will be following this policy as units are contacted at the end of the fall and winter semesters regarding any remaining unresolved incomplete grades.
Unit Heads
Calendars
Apr. 19 Unit Head Meeting, KC 2215/2216
Apr. 21 Catalog Copy is due to the Registrar’s Office [email protected]
Apr. 21 Reach Higher 2025 Showcase, DEV (various locations)
Apr. 22 Classes end
Apr. 24 – 29 Final Examinations/Culminating experience
Apr. 28 – Any spring or full-term summer course being taught by a part time adjunct that has not met enrollment targets should be cancelled by this time.
Apr. 28: 2022-2023 Performance Evaluations for all AP staff and PSS should be completed in the Performance Management System
Apr. 29 Sabbatical reports due for sabbaticals taken in Fall 2022
May 1 Final grades due in Banner by 11:59 p.m. (midnight)
May 3 Unit Head Meeting – Tentative – KC 2204, Pere Marquette
May 5 Requests for more substantial Facilities changes to be done summer 2024 (changes requiring construction, full-classroom furniture changes, new electrical installations, etc.), using Facilities Request Form from https://www.gvsu.edu/clas/unit-heads-51.htm#F, sent to Mona Silva ([email protected]) in Dean’s office
May 8 Classes begin (1st 6 & 12 weeks)
May 12 Last day to add or register for classes (1st 6 & 12 weeks)
May 19 75% tuition refund deadline – 1st 6 week courses – by 5:00 p.m.
June 2 75% tuition refund deadline – 12 week courses – by 5:00 p.m.
June 9 Drop with a “W” deadline 1st 6 weeks
June 19 Classes End – 1st 6 weeks
June 20 & 21 Exams – 1st 6 weeks
June 26 (Monday) – Grades due in Banner by 12:00 p.m. (noon)
June 30 Last day to add or register by 5:00 p.m. – 2nd 6 weeks
July 4 Independence Day Recess – no classes/campus closed
July 7 75% tuition refund deadline – 2nd 6 week courses – by 5:00 p.m.
July 14 Drop with “W” deadline – 12 week courses – by 5:00 p.m.
July 28 Drop with “W” deadline – 2nd 6 week courses – by 5:00 p.m.
August 4 Classes End – 2nd 6 week and 12 week courses
August 7 – 8 Final Examinations 2nd 6 week and 12 week courses
August 14 (Monday) Grades Due 2nd 6 week and 12 Week courses – by NOON
Apr. 21 Reach Higher 2025 Showcase An interactive public event celebrating the forward thinking and cutting-edge work of faculty and staff at GVSU. 120+ exhibits will be featured. Richard M. DeVos Center Plaza – 11:30 a.m. - 2:30 p.m. Kickoff remarks by President Mantella at 12:00 p.m. Register here.
April 26 CLAS Spring Celebration 3:00 – 5:30 pm CAC
April 28 & 29 Commencement (CLAS Commencement April 29, 3 p.m., Van Andel Arena)
May 29 Memorial Day recess (offices closed)
July 4 Independence Day recess (offices closed)
Aug 5 Faculty on contract
Aug 9-11 New faculty orientation, Pew FTLC
Aug 22 CLAS Unit Head Retreat, 9:30 a.m. - 3:00 p.m.
Aug 22 University Address, 4:30-5:00 p.m.
Aug 22 University Faculty & Staff picnic, 5:30-8:00 p.m.
Aug 23 FTLC Teaching & Learning Conference
Aug 24 CLAS Faculty and Staff Meeting, 8:30 a.m. - 1:00 p.m.
COVID Policy Links
Note: Daily COVID self-assessment is not required at this time.
Reminders
Newsletters/information you might have missed
Last fall, CLAS announced the CLAS Professional Development Fund for all staff (AP and PSS), as well as affiliate and visiting faculty. Learn more on the new CLAS Professional Development Fund webpage where you will also find the online application.
