What Systems is Workday Replacing?

Finance and HR activities currently performed in Banner Finance and related systems will transition to Workday when Workday Core Platform goes live in January 2024. A list of some of the most common activities and systems expected to be impacted are found below. Additional information will be added as it becomes available. 

Systems not related to Finance and HR activities are not expected to be impacted. For instance, activities related to financial aid, student accounts, and student records will remain in Banner Student at this time.    

Additionally, although activities are moving out of some systems, this does not necessarily mean the system will no longer be used at GVSU. Examples include Argos and OnBase. 


Financial Activities

Activity Current System Future System More Information Resources
Adjunct Overload/Visiting Faculty Funding Process Adjunct Overload Spreadsheets and Database system Workday Reports on Period Activity Pay and Visiting Faculty Pay (Information will no longer have to be entered into Adjunct Overload Spreadsheets (Coming Soon)
Purchasing Card Purchases Amazon Business, Office Depot, McKesson, Grainger Workday - Requisitions (Connect to Supplier Website) Requisitions (Purchases) Changes with Requisitions
Reporting Argos Workday
Honorariums & Stipends Banner Workday Supplier Invoice Request Supplier Invoice Requests Non-Invoice Payments
Requisitions Banner Requisition Workday Requisitions (Non-Catalog) Requisitions (Purchases) Changes with Requisitions
Faculty Borrow/Lend Funding Process Borrow/Lend Spreadsheets Borrow/Lend Spreadsheets, to be updated to accommodate FDM worktags (Coming Soon)
Expense Reimbursement Concur Workday Expenses Expense Reports & Spend Authorizations
Travel Bookings Concur Collegiate Travel Planners (CTP)
Check Requests (refunds, license fees) OnBase Workday - Supplier Invoice Request Supplier Invoice Requests What's Changing with Non-Invoice Payments?
Department Deposit OnBase Workday Cash Sale
Invoices & approvals OnBase Workday Create Receipt Receipts and Invoices What's Changing with Receipts and Invoices?
Transfer request - charge another department for GVSU goods/svcs OnBase Workday - Create Internal Service Delivery (select areas) Transfer Request Replacements
Transfer request - sponsor another department's activity or event OnBase Workday - Create Request > Dept Journal Entry Transfer Request Replacements
Transfer request - transfer or request budget from another department OnBase Workday - Create Budget Amendment Transfer Request Replacements
Transfer request - transfer or request funding from another department OnBase Workday - Create Request > Dept Journal Entry Transfer Request Replacements
Transfer request move an expense to another FOAP OnBase Workday - Accounting Adjustment Transfer Request Replacements
Technology Acquisitions Team Dynamix Team Dynamix + Workday - Internal Service Delivery

Human Resources & Payroll Activities

Activity Current System Future System More Information Resources
Reporting Argos Workday
Time off requests Banner Workday - Absence Absence Request What's Changing with Absence
Pay Slips Banner & email Workday - Pay Payroll and Pay Slips
Performance management - faculty Digital Measures Digital Measures
Benefits Enrollment & Changes GVSU Web Application - ebenefits Workday - Benefits Benefits
Performance management - staff PageUp PageUp through early 2024. Workday Performance beginning Spring/Summer 2024
Recruiting PageUp, Handshake Workday - Job Requisition Job Requisitions What's Changing with Job Requisitions
Hiring approval form PageUp, paper Workday - Create New Position or Edit Position What's Changing with the Hiring Approval Form
Merit planning Salary Increase Program Tool Workday - Advanced Compensation
Professional development registrations Sprout Sprout through Summer 2024. Workday Learning beginning Fall 2024
Background Checks Sterling Sterling, but integrated with Workday
Employee Directory Telco Workday - Employee Profiles & Org Charts
Time Entry Ultra Time Workday - Time Hourly Time Entry What's Changing with Hourly Time Entry?


Page last modified November 16, 2023