Academic Affairs Calendar for Unit Heads
Fall Semester
|
Month |
Week |
Task |
Helpful Links |
|---|---|---|---|
|
August |
1 |
First day of Semester - Fall Personnel Actions portfolio due to Unit Head. |
|
|
September |
2 |
Early in Semester - Faculty Personnel Actions: Decide and communicate dates of Unit Meetings, determine so that all unit documents can be forwarded to the Dean by the appropriate deadline. Ask unit regular faculty if they should be excused per Conflict of Interest Policy. 1 - Deadline for applicants to submit proposals to the sabbatical website. |
|
|
September |
3 |
Before the Unit Meeting - Faculty Personnel Actions: Make Personnel portfolio and teaching evaluations available for review. Unit regular faculty review portfolio and teaching evaluations. Submit items for unit meeting agenda. Meeting agenda is prepared, following procedures in the Board of Trustees Policies. |
|
|
September |
4 |
23 - Revised sabbatical leave proposals are due. Late September - Majors Fair |
|
|
September |
5 |
30 - Unit Sabbatical recommendations are due. |
|
|
October |
6 |
1 - CSCE Catalyst Grant Round 1 submission deadline. 1 - Faculty Workload Plans (FWPs) due from regular faculty, via Digital Measures. Deans and Unit Heads will have access to FWPs via Digital Measures. Early October - Faculty Personnel Actions: Unit meetings and votes is conducted for Fall Personnel decisions. Post-meeting comment forms may be submitted to Unit Head after the meeting. |
Center for Scholarly and Creative Excellence |
|
October |
8 |
15 - Deadline for feedback on FWPs in the case of joint appointments or similar arrangements. Mid-October - Scheduling round one edits due for Spring/Summer Mid-October - Mid-term grades due from faculty Mid-October - Fall Break Third Friday in October - Fall Personnel Actions: Prepare draft and then final unit recommendation reports for fall personnel decisions. |
|
|
October |
9 |
25 - Textbook requisition due date for Winter semester. Fourth Friday in October - Faculty Personnel Actions: Forward all appropriate documents to the Dean for fall personnel decisions. |
|
|
November |
10 |
Early November - Scheduling round one edits due for upcoming Fall and Winter semesters. |
|
|
November |
11 |
Mid November - Scheduling final round edits due for Spring/Summer |
|
|
November |
12 |
Third Monday in November - University Sabbatical Review Committee recommendations are due. |
|
|
November |
13 |
End of November - Deadline for unit heads to review and approve FWPs Thanksgiving Break (Wednesday-Friday) |
|
|
December |
14 |
1 - Minor space reconfiguration. Furniture, electrical, telephone, data, repairs and painting. Limited construction facility requests due. Early December - Staff evaluation process, set goals and complete third employee/supervisory quarterly check-in (if applicable). |
|
|
December |
15 |
Early December - Examination Week |
|
|
December |
16 |
Mid-December - Grades Due from Faculty End of Fall Semester - Deadline for the unit to decide whether to waive the default merit review process. |
Winter Semester
|
Month |
Week |
Task |
Helpful Links |
|---|---|---|---|
|
January |
1 |
First day of semester - Faculty Personnel Actions: Portfolios due to Unit Head Early in Semester - Faculty Personnel Actions: Decide and communicate dates of Unit Meetings, determined so that all unit documents can be forwarded to the Dean by the appropriate deadline for personnel decisions. Ask unit regular faculty if they should be excused per Conflict of Interest policy. |
|
|
January |
2 |
Before the Unit Meeting - Faculty Personnel Actions: Make portfolio and teaching evaluations available for review. Unit regular faculty review portfolio and teaching evaluations. Submit items for unit meeting agenda. Meeting agenda is prepared, following procedures in the Board of Trustees Policies. Early January - Start reviews of workload activity reports to rank for merit planning. |
|
|
January |
3 |
Mid-January - Martin Luther King, Jr. Day Recess |
|
|
January |
4 |
Late January - Scheduling final round edits due for upcoming Fall and Winter semesters. |
|
|
February |
5 |
1 - CSCE Catalyst Grant Round 2 submission deadline. 1 - Faculty Workload Reports (FWRs) and current vitas are due to unit heads, via Digital Measures. By early February - Faculty Personnel Actions: Unit meeting and vote is conducted on personnel decisions. Feb-March - Faculty Personnel Actions: Notify unit of March 30 deadline to apply for promotion to Professor/Senior Librarian. |
Center for Scholarly and Creative Excellence Workload and Annual Evaluation Workbook
|
|
February |
6 |
Second Tuesday in February - Faculty Awards Convocation Early February - Student Excellence in a Discipline Awards selection due to the Office of Provost 15 - Deadline for feedback on FWRs in the case of joint appointments or similar arrangements. |
|
|
February |
7 |
By third Friday in February - Faculty Personnel Actions: Prepare draft and then final unit recommendation report for personnel actions. 25 - Spring/Summer Textbook Requisition Due dates. 28 - Faculty Personnel Actions: Forward all appropriate documents to the Dean’s office for personnel actions. |
Faculty Personnel Actions Workbook
|
|
February |
8 |
Fourth Friday in February - Faculty Personnel Actions: Forward all appropriate documents to the Dean’s office for personnel actions. Late February/Early March - Mid-term Grades Due Late February/Early March (depends on college) - Unit heads submit written performance summaries and recommended overall ratings for each faculty member to the dean for their review. |
|
|
March |
9 |
Spring Break |
|
|
March |
10 |
15 - CSCE Catalyst Grant Round 3 submission deadline. |
|
|
March |
12 |
25 - Textbook Requisition Due for Fall 30 - Faculty Personnel Actions: Deadline for candidate to apply in writing for promotion to Professor/Senior Librarian. During the Month - Staff evaluation process, update any final quarter goals and engage in annual rating process (if applicable). |
|
|
April |
13 |
Early April - Major Facilities Requests Due 1 - Furniture requests for new faculty/staff. Furniture repair or replacement. Minor furniture changes including electrical, telephone & data. End of year facilities requests using department funds. |
Academic Space Requests Procedures
|
|
April |
14 |
Second Monday in April - Student Awards Convocation Mid-April - Deans upload final merit decisions and relevant documents to Workday. |
|
|
April |
15 |
Last Week in April - Examination Week |
|
|
April |
16 |
Tuesday after Exam Week - Grades Due by 12pm |
Spring/Summer Semester
|
Month |
Week |
Task |
Helpful Links |
|---|---|---|---|
|
May |
2 |
15 - Major space reconfiguration. Walls, doors, ceiling, flooring, mechanical, electrical, telephone, data, painting, furniture. Changes to classrooms involving layout changes, technology, equipment, furniture and capacity changes. Construction required, facilities requests due. |
|
|
May |
3 |
Late May - Staff evaluation process in Workday Begins. Set goals and complete first employee/supervisor quarterly check-in (if applicable). |
|
|
June |
5 |
Early June - Submit final Tech Acquisition Quote orders for the fiscal year. Reconcile all accounts for the end of the fiscal year. Refer to frequent updates near end of fiscal year from Business and Finance. |
|
|
June |
7 |
Mid-June - 1st 6 weeks Examinations |
|
|
June |
8 |
Late June - Submit Tech Acquisition orders for catalog/stock orders. Requisitions for future dated purchases open for new fiscal year. All fiscal year requisitions will be closed. All supplier invoice requests need to be submitted for approval in Workday. All expense reports for the current fiscal year must be submitted. Refer to frequent updates near end of fiscal year from Business and Finance. |
|
|
July |
9 |
Early July - Last opportunity to submit invoices with a purchase order number to Accounts Payable for fiscal year. All supplier invoice requests must be fully approved in order to be processed in the current fiscal year. |
|
|
July |
10 |
Mid-July - Last opportunity to approve invoices in Workday for fiscal year. Fiscal year purchase orders with remaining balances will be rolled to next fiscal year. |
|
|
August |
13 |
Early August - 2nd 6 weeks or 12 Weeks Examinations 6 - First day of Academic Year, 9 month faculty contracts begin |
|
|
August |
14 |
Mid-August - Fall Conference on Teaching and Learning. Mid-August - Staff evaluation process, set goals and complete second employee/supervisor quarterly check-in. |
|
|
August |
15 |
Late August - New Faculty Orientation |