Policy Details


Date of Last Update
4/3/2013

Approved By
  • President's Cabinet

Responsible Office
Office of Sponsored Programs

Categories

Print Policy
Export Policy As PDF

Sponsored Programs Delegation of Authority Policy

PC 3.11

  1. Policy Statement
  2. Procedures

Policy Statement

The Office of the Provost, Grand Valley State University, has the overall responsibility for management of externally sponsored projects and research programs of the University. The Vice Provost for Research Administration and the Office of Sponsored Programs Director assist the Provost, in this task. 

Procedures

The responsibilities of the Office of Sponsored Programs Director include the review of all proposals to federal, state, local agencies, and foundations for projects, research, fellowships, teaching programs, and other University activities that are supported wholly or in part with nonUniversity funds.

Office of Sponsored Programs Director is formally designated as the University’s authorizing official. The Director is the person officially designated to approve, sign, and transmit proposals to external sponsors on behalf of the University. The Office of Sponsored Programs is responsible for the negotiation and acceptance of an externally sponsored agreement (grant, contract, subcontract, or cooperative agreement) on behalf of the University. Other duties include the protection of the rights, wellbeing, and personal privacy of human subjects used in research. This responsibility applies, as well, to protecting animal rights used in research, and the assurance that any chemical, biological, radiological, or hazardous materials are handled in accordance with established protocols.

The Office of Sponsored Programs maintains the University’s official records on investigations involving the use of human subjects, animals, or chemical, biological, radiological, or other hazardous materials. 

Signatures and Approvals

All proposals to external sponsors must be reviewed and approved internally prior to submittal by the University’s authorizing officials. The signatures that are required on the GVSU Internal Review and Approval form include:

  • Principal Investigators: Their signatures state that they understand their commitments to the project and agree to meet the obligations as set forth in the proposal, and in accordance with University policy and procedures.
  • Deans and Unit Heads: Their signatures indicate they support the proposal and that all matters relating to cost-sharing, release time, space allocation, and personnel can be resolved within the department and the college. Joint proposals (or collaborations) require signatures from all Deans and Unit Heads involved.
  • Office of the Controller: This signature indicates that the Office of the Controller has reviewed the budget and concurs with any financial commitments made on the part of the University.
  • University authorizing official: This signature indicates that the proposal may move forward and be submitted to the sponsor on behalf of the University.

Award Acceptance Negotiation

Should an award be made to the University, it is the responsibility of the Office of Sponsored Programs to enter into negotiations with the sponsor regarding the terms and conditions of the award. The Principal Investigator is responsible for the review of the technical portion of the agreement. The Office of Sponsored Programs is responsible for all other aspects of the award negotiation on behalf of the University’s authorizing official. The Provost or the Office of Sponsored Programs Director have the signature authority to sign externally sponsored agreements (grants, contracts, subcontracts, or cooperative agreements). A Request to Add a New Fund, or opening of an account, will not be approved or processed without a fully executed agreement in place.