WGVU Financial Assistant
Job Title: WGVU Financial Assistant
Classification: C4
Department: WGVU
Updated: October 2026
Job Summary
Provides clerical and accounting support for WGVU Public Media.
Essential Functions
- Assist in maintenance of the Allegiance database, which includes data entry of pledges, income and any corrections/clean up necessary
- Maintain WGVU purchasing cards and reconcile in Workday
- Enter premium lists into Allegiance, load into ACD, all other necessary systems to fulfill donor pledges
- Assist with customer calls on their pledges, thank you gifts, member card, Showplace, address changes, etc.
- Entering cash receipts from members and customers
- Process credit card payments from members and customers
- Balance and record deposits
- Process accounts payable, purchase orders, travel & expense reports and internal transfers
- Process billing, adjustments and statements for corporate support
- Prepare monthly journal entries
- Premium fulfillment (ordering and shipping) for membership drives
- Manage inventory control for premiums and prepare annual inventory reconciliation journal entry
- Maintain donor list each fiscal year and distribute accordingly
- Prepare annual report for development
- Locate and create pledge drive premium lists associated with pledge programs
- Other related duties as assigned
Non-Essential Functions
Not Applicable
Supervision Received
Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.