Job Title: Office Assistant
Classification: C4
Department: Rainbow Resource Center & Center for Women and Gender Equity
Updated: October 2026

Job Summary

Provides administrative, financial, operational and programming support to the Rainbow Resource Center (RCC) and Center for Women and Gender Equity (CWGE).

Essential Functions

• Provides administrative and clerical support to the Rainbow Resource Center and Center for Women and Gender Equity, including phone and email correspondence, calendar management, meeting scheduling, recordkeeping, inter-offer communications and preparation of reports, presentations and other materials.
• Hires, trains, supervises and evaluates student staff, fostering a culture of mentorship and professional growth.
• Provides front-office support to students, faculty, staff, visitors, and community members and provides referrals to appropriate University or community resources when needed.
• Processes and coordinates purchasing, requisitions, invoices, reimbursements, travel documentation, and other University financial forms and transactions in accordance with University policies and procedures; maintains related financial records and documentation.
• Manages and monitors program budgets, including tracking expenditures, funding sources, purchases, commitments, and available balances; reconciles transactions, analyzes budgetary records, prepares financial status reports, expenditure summaries, spreadsheets, and other materials for Center Directors, and identifies and communicates concerns or variances.
• Supports the development, coordination, and delivery of Center programs, events, workshops, trainings, speakers, outreach, and collaborative initiatives, including scheduling, room reservations, catering, travel, marketing, communications, and other event logistics; assists with the development and distribution of promotional materials and website and social media content.
• Provides administrative support for Center operations and continuous improvement, including maintaining website content and social media accounts, coordinating administrative aspects of staff searches, and supporting strategic planning, assessment, data collection, and reporting activities.
• Coordinates office supply ordering, inventory, resource management, room reservations, and other routine office-management functions across the Centers.
• Participates in Division trainings on social justice topics, and applies skills learned in the workplace.
• Maintains appropriate confidentiality and exercise sound judgment when handling financial, employment, student, and other sensitive information.
• Performs other related duties as assigned by leadership.

Non-Essential Functions

Not Applicable

Required Qualifications

• High school graduate or equivalent.
• Minimum of four years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

• Bachelor’s degree.
• Previous administrative experience in higher education or similar field.
• Supervisory experience.
• Possess strong verbal and written communication skills.
• Experience with Workday
• Ability to work independently.

Supervision Received

Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

Supervision Exercised

Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division. 

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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