Office Assistant - Athletics
Job Title: Office Assistant
District/Division: Finance & Administration
Department: Athletics – Athletic & Recreation Facilities
Classification: C4
Updated: 7/6/26
Responsibilities
Scheduling
Point of contact for all scheduling requests to include but not limited to:
- Academic class requests
- Movement Science and other GVSU department requests
- Campus Recreation Groups: Including Group Ex, Club Sports, Intramural, Spirit groups
- New/potential external group scheduling requests
- Student Life & large event requests
- Registered Student Organization groups
- Campus Partners: including Charter Schools & Trio/Upward Bound
- ICA team requests
Venues to schedule:
- Fieldhouse Spaces (arena, pool, multipurpose rooms, weight rooms etc.)
- Recreation Center
- Kelly Family Sports Center
- Lubbers Football Stadium
- Outdoor Intramural and turf fields
- ICA outdoor varsity fields
- Tennis courts, sand volleyball courts, basketball courts
Office
- Academic class work orders
- Movement Science point of contact for department
- Coordinate department’s weekly scheduling meetings
- Keeps relevant event info in EMS (W.O., emails, etc.)
- Yearly facility hour’s spreadsheet – create and send to campus departments, enter into EMS
- CMS Racquetball Updates (Hours, Classes, Etc.)
- Set up meetings for management staff, reserve conference rooms
- Manage departments network printers
- Update and adhere to office policies and procedures manual information
- Update department’s websites as needed
- Assist other department staff as needed
- Office coverage with other PSS
- Building attendance figures in EMS
- Yearly facility user/booking report
- Generate weekly HVAC Reports
- Generate 3 Week Event List report
- Other EMS reports as needed
Required Qualifications
- Bachelor’s Degree.
- Minimum of three years of experience in a position which required demonstration of administrative and organizational skills. Related college course work/degree may be considered in lieu of some of the experience requirement.
- Demonstrated experience to successfully work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain positive interpersonal relationships.
- Demonstrated experience to successfully provide quality customer service.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully use a variety of computer software applications.
- Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
- Demonstrated experience to successfully coordinate large projects.
- Demonstrated experience to successfully handle multiple demands efficiently.
- Demonstrated experience to successfully organize and prioritize workload.
- Demonstrated experience to successfully handle differing situations and problems in the work routine by exercising judgment.
Preferred Qualifications
- Higher education experience
- Supervisory experience
- EMS scheduling software experience
- Work experience within an organized sports and/or recreation setting
Supervision Received
Receives general instruction from a designated supervisor but is generally expected to work independently.
Supervision Exercised
Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
Job Classification/Range: C4 Level. Minimum starting wage of $18.59.
Campus: Allendale
Application Deadline:
How to Apply: Apply online at jobs.gvsu.edu and select "Apply now". Please include a cover letter and resume. The online application will allow you to attach these documents electronically. If you need assistance, call Human Resources at 616-331-2215.
Job Category: Professional Support Staff
Job Type: Full Time
Allendale, Michigan 49401
For more information about Grand Valley, see our website at www.gvsu.edu
An Equal Opportunity/Affirmative Action Institution
TDD Callers: Call Michigan Relay Center at 1-800-649-3777