Graduate Council Bylaws

from the Faculty Handbook:

2.01.A. 4     f.   Graduate Council (GC) (Revised at UAS 04/12/13)

i.      Faculty Membership: The Graduate Council (GC) is composed of no more than eighteen faculty members elected by the faculty: base membership includes two representatives from each college (Business, Community and Public Service, Education, Liberal Arts and Sciences, Engineering and Computing, Health Professions, Nursing, Interdisciplinary Studies), plus two representatives from the university libraries.   Each committee member will serve on one of two subcommittees (Policy and Standards or Curriculum).

Subcommittees will include one member from each college and the library.  Faculty from the same college will serve for staggered three-year terms.  Representatives on the GC shall be faculty involved in graduate education.

ii.   Student Membership: Two graduate student representatives from different graduate programs, selected by the Graduate Student Association. Each subcommittee will have a graduate student representative.

iii.  Administration Membership: The Graduate Dean serves as an ex-officio member, as a representative of the Provost. Other ex-officio members include administrative staff that have a central role in graduate education, to include Registrar, Admissions, and Continuing Education designees.

iv.   Responsibilities: The GC is responsible for matters related to graduate education at Grand Valley, to include (but not limited to):

a)    To review and recommend actions upon new courses proposed for graduate programs and/or revisions to current graduate courses or programs.

b)   To review and recommend actions upon and, as needed, initiate policies and standards related to graduate education that ensure consistency, equity, and fairness, while not impinging upon the disciplinary expertise and responsibility of the program faculty. This shall include matters related to admission, program progress, and completion for post-baccalaureate students in non-degree, certificate, and degree program statuses.

c)     To review and recommend actions upon requests for exceptions to university minimum standards or policies.

d)   To review and recommend actions related to new graduate degree and certificate programs and to review and recommend actions related to existing graduate programs at the time of assessment and/or program review and/or accreditation.

e)    To consider and recommend graduate financial aid policies and options and advise on allocation of university financial support for graduate students.

f)     To call meetings of all faculty to discuss emerging issues in and strategic planning for graduate education at Grand Valley.

g)   To identify and monitor quality indicators of graduate education.

v.    Procedures -- Curricula and Program

a)    Course proposals and requests for program exceptions from graduate policies will be sent from the College Curriculum Committees to the UCC, which will transmit such proposals and requests to the GC.

b)   Curriculum proposals submitted to the GC should be as detailed and complete as possible. Requests for program exceptions should contain a complete and convincing rationale for the exception and show what other aspects of the program address the policy to which an exception is being requested. Curriculum proposals and exceptions will be reviewed and evaluated on the basis of graduate policies in place at the time of the review.

c)    Curricular proposals to be considered by the GC will be referred to its Curriculum Subcommittee (GC-CC). While the GC-CC is reviewing proposals, the documents will be available for review of the entirety of the GC on the Councils web site, or general web sites of Grand Valley Faculty Governance. Proposals requiring vote of the GC to formalize the actions of the GC-CC include the following: a) all final plan documents, b) program changes with associated course proposals, c) prospectuses of all types, d) proposals denied approval by the GC-CC. Proposals approved by the GC-CC that do not fall within the categories above will be forwarded to UCC for action by the GC chair no sooner than five (5) calendar days after the GC-CCs approval.

d)   At any time subsequent to the GC-CC approval and prior to the forwarding of proposals to UCC, action of the GC as a whole may be requested for documents that would not usually be reviewed by this governance body in its entirety. Any GC member, deans, department heads or faculty of the proposing college/department, chairpersons of any other faculty governance body including the ECS/UAS, or the Provost may make these requests. Such requests shall be directed to the GC chair. Consideration of the proposal(s) referred to the GC general membership will then be scheduled for the next regular meeting of the GC.

e)    Positive recommendations from the GC related to curriculum and program matters will be referred to the UCC for final action.

f)     As curriculum and program matters are reviewed by the GC, the proponents of the matter will be invited to participate in the discussion and review process. If, upon review, there are concerns or problems with the request it will be referred back to the appropriate College Curriculum Committee and the initiating unit, with clarification of concerns and suggestions for revision.

g)   If the item is resubmitted, and if the GC again rejects it, an appeal of the GC decision may be taken to the UCC.

h)   The UCC may convene representatives of both parties to review the matter. The decision of the UCC will be final.



Policies and Standards: Positive recommendations regarding policy changes or new policies and standards for graduate education will be referred to the ECS for final action.


Page last modified December 23, 2015