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Tips for Teaching HyFlex and Staggered Hybrid Courses with Remote Learners
This page highlights a variety of tips for teaching "HyFlex" or "Staggered Hybrid" courses, using synchronous tools to engage learners when you have students in-seat and connecting virtually.
Missed our "Tips for using Synchronous Tools when you have Students in-seat and connecting Virtually" webinar? Here is a recording from the August 11 session.
While many definitions of the HyFlex Course Model exist, the general view is that students can choose how they will participate, either synchronously (in person or online via web conferencing), or asynchronously through a learning management system.
In one example of a HyFlex course, the faculty member conducts a class on campus (on a specific day and time) whereby some students attend class in person, and another group of students attends class by connecting to a live synchronous stream of the classroom via Blackboard Collaborate or Zoom.
Asynchronous course materials, assignments, assessments, discussion boards, learning activities, and grades are made available in Blackboard.
Note: "Simply streaming all F2F classes, for instance, does not meet the definition of HyFlex."¹
GVSU IT Services - Technical support, problems, login, and error message questions.
GVSU Blackboard/Collaborate Resources, Tutorials, and Support - Teaching with technology, Blackboard how-to, and general questions.
Blackboard Inc. Collaborate Phone Support
GVSU Zoom Resources, Tutorials, and Support - Information and help on using Zoom.
Accessibility and Student Privacy Notices
- Accessibility Notice - If you have a student with a documented disability, please consult with the Disability Support Resources department if the student will not be in person and will need live captioning or other accommodations.
- Student Privacy Notice - If you are using Zoom (instead of Blackboard Collaborate), please review the Zoom Security web page to ensure your session is set up to help prevent "zoom bombing" or "gate-crashing".
- Recording of Courses Notice - The Office of the Provost provides guidance for the recording of courses, including the following: "If students are part of any course-related recordings (voice and/or image), then a syllabus statement about the recording is required." It is good practice to inform students as the live session begins that the class session is being recorded.
- FERPA Recording Content Form - Merged courses do not require consent if you record class meetings in Blackboard Collaborate or Zoom and want to share these recordings across the merged sections. However, student consent is necessary if the recording is going to be shared with students in other sections. GVSU faculty and staff can obtain consent to record class meetings by using the FERPA Recording Consent Form (located on the Registrar’s webpage under Student Forms). If the recording is instructor-only (and doesn't contain any student information such as name, voice, image) then student consent is not necessary and those recordings can be used in multiple sections.
STEP 1 - Before your First Class
PREPARE your Blackboard Course Site
- Upload your syllabus, faculty contact information, content, assignments, discussion boards, learning activities, grading requirements, or other course materials into Blackboard.
- Include technology hardware/software requirements (webcam, headset, speaker, microphone) and connection information for remote learners.
VISIT your Classroom
- To best plan ahead, visit your classroom prior to the start of the semester so that you have time to practice with the classroom technology and/or practice connecting your own laptop with the instructor station data projector and other classroom equipment.
Best Practices in HyFlex Instruction
STEP 2 - Inform your Students prior to First Class Meeting
- Communicate with your students well before your class meeting.
- In your Announcement, provide students with specific details regarding your meeting dates/times/physical location, technology hardware/software requirements, a link to your virtual session, as well as a class agenda.
- Share your remote learner student expectations. Here is a sample "student expectations" list.
- If your class has been broken up into various groups to accommodate size constraints, communicate early to your students which group they are in and which days they are required to attend in-seat and which days they are expected to attend remotely. Here is a sample “teams” list with dates. Blackboard can be used to help you create groups.
TIP: Be sure to include requirements for attendance or participation requirements for both the in-seat and online students.
SHARE Class Meeting Agenda
Share an agenda with your students prior to your synchronous meeting.
Agendas do not have to be long, involved, or even particularly detailed - but share your plan with your students ahead of your meeting so that you can stay on task and they can be better prepared as to how they will be participating.
STEP 3 - Start your Class Session
START Blackboard Collaborate or Zoom
On the day of your in-person class and live remote session:
- Power up the classroom data projector and desktop computer if needed.
- Log in to the instructor workstation and launch either Google Chrome for Blackboard Collaborate or the Zoom application.
- Adjust in-room web camera.
- Test audio, video, and screen-sharing options as you prepare for class.
- Preload all necessary files and open web links in separate browser tabs.
- Have notes next to you, and bookmark anything you need for quick access or reference.
- Clear your desktop of unnecessary files, browser tabs, or open applications.
- If appropriate, set up the Elmo Document Camera
IMPORTANT: Because the web camera is also the microphone in most classrooms, you will need to stay close to the instructor station when delivering content so that your remote students can hear you speaking. Remaining in close proximity to the instructor station is also required for appropriate social distancing between the instructor and the students.
WELCOME Students and Remind Students to Mute
- Always start class by greeting your in-seat and remote students.
- Encourage your remote students to mute their microphones until they are ready to talk or ask a question.
- As the instructor, you can also mute all microphones or individual microphones in either Blackboard Collaborate or Zoom. You won’t want to hear background noises from students joining remotely so their microphones must be muted.
- If any of your in-seat students bring a device and also connect to your virtual session, they should mute their speakers to avoid echo audio feedback.
TIP: Recruit students in the classroom to join a virtual session to help monitor the chat, activities, and needs of the remote learners.
SHARE Content and Course Materials
- Use the classroom data projector to share your screen, camera, or application windows to ensure content is available to your remote learners and in-seat students.
- You may need to use the “change camera” icon if you are also connecting to a document camera to share content. (Multiple cameras are supported by both Blackboard Collaborate and Zoom.)
- If you are requiring student attendance or participation, once you launch your session in either Blackboard Collaborate or Zoom, you will see the students joining your session in the participant list.
- If participation is a requirement, you may want to get in the habit of cross-checking your class list against those in the room and those joining virtually. You can download a copy of your class list from Banner or from within your Blackboard Grade Center (work offline feature).
- You might want to also print off your Blackboard Class Photo Roster to more easily learn your students' names.
- Finally, having students complete an online activity can virtually register their attendance.
RECORD your Session
- Blackboard Collaborate recordings have unlimited space because they are stored on Bb servers and they can remain on your Bb site.
- Zoom cloud recordings have a total GVSU limit of 18 TB. Please see the FERPA and student privacy notices at the top of this page if you are not using Blackboard Collaborate.
TIP: If live streaming your class session is NOT important, Panopto is a better solution to capture your lecture.
STEP 4 - Review the Top 10 HyFlex Teaching Tips
TIP 1 - Design your course to be asynchronous with online resources.
- While you will be holding class live, it is important in HyFlex teaching to build up asynchronous materials and tools in your Blackboard course such as: content, assignments, assessments, discussion boards, learning activities, and grade center columns.
TIP 2 - Balance In-Seat and Remote Learners
- Teaching in-seat students and remote learners is a careful balance of remembering to include “ALL” students in your classroom conversation.
- To help monitor remote learners, you may consider having a student in the classroom join the virtual session to help monitor the chat, activities, and needs of the remote learners.
- Go over some rules of the road or allow students to create “meeting norms” for HyFlex instruction. Many students haven’t had HyFlex learning options before and will need coaching.
- Review sample ideas for generating Zoom or Collaborate “Meeting Norms”.
- Students will need guidance on “how” and “when” to interact with course content, the instructor and other students.
- Attendance and online participation expectations should be included in your syllabus. (See this example.)
TIP 3 - Repeat Questions from In-Seat Students for Remote Learners
- It’s important your in-seat students and your remote learners can always hear the dialogue that is taking place.
- ALWAYS repeat the questions/comments that are said in class to your remote learners.
- When speaking, encourage both remote and in-seat students to say their name so that they can be easily identified. For example, “This is [your name], and I have a question. This helps individuals who are accessing the session remotely to get to know students who are participating in-seat.
TIP 4 - Look into the Camera when Addressing Remote Learners + Stay close to your Microphone
- It’s important your remote learners feel connected to you and your content, so ALWAYS look at them via the web camera when talking to them.
- It will feel more natural to make continual eye contact with your in-seat students or your data projector (which has your students videos up on the screen) so practice making eye contact with both the web camera and your in-seat students throughout your session.
- Because the web camera is also the microphone in most classrooms, you will need to stay close to the instructor station when delivering content so that your remote students can hear you.
TIP 5 - Ask Questions and Comments from Remote Learners and Allow Time for Engagement
- Engagement Option 1: Ask remote learners to unmute their microphones and speak.
- Engagement Option 2: Ask remote learners to use the “raise hand” option to address specific students in a specific order.
- Engagement Option 3: Ask students to use the chat option and monitor their responses from your instructor station or the data projector display.
- Engagement Option 4: Use the Polling options available in Blackboard Collaborate or Zoom.
- Don’t forget there are real “live” people in the class to interact with.
- Encourage students to not be a passive learner, rather to speak up and ask questions. If they don’t participate, it is easy to forget that they are there. Encourage remote learners to not multitask during synchronous class meetings and to treat your synchronous class meetings as though they were attending in-person.
TIP 6 - Engage through Annotation
- Use the whiteboard found in either Blackboard Collaborate or Zoom to encourage engagement. It’s especially useful for brainstorming and sharing ideas.
- In-seat students can also participate on the whiteboard if they are connected with their own device to your session.
- You can also share a Google document link in the chat area so that students can also participate and edit content in “real-time”. This Google document can also be shared with the entire class during your session. The same thing could happen if you are using something like Padlet (a virtual bulletin board) or Google JamBoard for resource sharing or collective brainstorming.
- In a classroom you may want to use the Elmo Document Camera
TIP 7 - Facilitate Small Group Discussions
- If you typically break up your class into smaller groups throughout class to participate in small group discussions, think-pair-share, etc., use the breakout room function in either Blackboard Collaborate or Zoom to simulate a small group discussion experience to your remote students.
- Give clear directions as to what your small groups should be doing and set a timer or clear time limitations as to when you will be bringing the whole class back to the “main room” of your session.
- ALWAYS ask remote students (who were part of your breakout room discussions) to share what took place in their small groups.
- Here are some more tips for managing breakout rooms in Bb Collaborate or Zoom.
TIP 8 - Add Syllabus Information to Support Students
- If you are using Blackboard Collaborate, we ALWAYS recommend using Google Chrome as your web browser. Whenever possible, reboot your computer prior to a session.
- Encourage all learners to test their microphone, web camera and speakers at the start of every virtual session.
- Remember to think about video backgrounds, and try not to sit directly in front of or beside a bright light source or a distracting environment. Experiment with moving lamps and your camera until you can see your brightly-lit face on the screen. Covering a bright window or moving to another location may help.
- When possible, try to attend your class meetings in quiet, indoor locations to control ambient noise. If you're unable to attend from a quiet location, mute your microphone before joining the class meeting. You will be able to unmute when you need to speak unless the instructor has chosen to mute all students.
- Whenever possible plug your computer into a hardwired network connection, or sit near your wifi router if you are accessing via a wireless connection.
TIP 9 - Asynchronous Communication Tips
- Communicating with your students outside of regularly scheduled class periods is a vital part of establishing the trust and sense of community.
- Use the Announcements tool to provide timely reminders before and after class about assignments, due dates, etc.
- Announcements can help prep students for the day's synchronous session as well as recap, reinforce, and clarify important ideas that were revealed in-class activities and discussions. You can also post the link to your virtual session recordings as a follow-up to your meetings in the Announcement area.
- Establish and monitor online discussion activities in Blackboard, in-between synchronous class meetings.
- Refer to specific discussion threads and their authors in synchronous class sessions make it clear that you value that learning activity and guide them towards the most important aspects of course content.
TIP 10 - Be Aware of Screen Sharing
- As you are using Blackboard Collaborate or Zoom, be aware that you are sharing your screen. That is, take note to what applications or content you have visible. Ensure you do not have any confidential or private information that may be visible. Before class, clean up your desktop and close any applications, browser tabs, or windows that are not needed.
- Building a HyFlex Course to Support Student Success - A Quality Matters webinar. Dr. Wendy Tietz from Kent State shared her extensive experience with designing and delivering HyFlex courses.
- The HyFlex Flip: Planning for Courses in Fall 2020 - A proposal to abandon the synchronous (especially repeated) lecture (both large and small) and reallocate time to smaller groups of more engaged active learning...
- EdTech Books - Hybrid-Flexible Course Design - An eBook covering strategies for implementing student-directed hybrid classes.
- Active Learning in Hybrid and Physically Distanced Classrooms - Tips for student-centered teaching, including discussions, polling, back channels, group work and more.
- Faculty Focus: A Four-Step Plan: The First Day of Class on Zoom - Steps for using web conference tools like Zoom and Blackboard Collaborate.
- 9 Best Practices for Engagement in Virtual Meetings - Tips for delivering online meetings.
² - Graphic attribution: User by jamhuden from the Noun Project, Internet Connection by I Putu Kharismayadi from the Noun Project, student by Gan Khoon Lay from the Noun Project