Dean's Office Distribution of Duties

Mark Schaub, Dean

Office Address: 224 Lake Ontario Hall
Phone: (616) 331-8655
Email: [email protected]

Distribution of Duties:

Brooks College Appointing Officer
Strategic Planning and Implementation for College
Oversight of and Support for College Programs
University-Wide Interdisciplinary Initiatives
Institutional Review Board (IRB) Approvals for Brooks Faculty
Grant review and applications
GVSU Budget Review Group (BRG)
University Personnel Review Committee (Deans' Representative)
Leadership Council Chair
Liaison with College Personnel Committee
Faculty & Staff Evaluation
International Risk Assessment Committee
Budget: Requests, Planning, Allocation
Development & Fundraising
Alumni Relations
College and University Committees
- Member of Provost's Cabinet
- Kutsche Office Advisory Council (Ex-Officio)
- Padnos/Sarosik Center for Civil Discourse (PSCCD) Advisory Council (Ex-Officio)
- Liaison to Sustainable Agriculture Project Advisory Board
Brooks College Representative at Events
Annual Report
Workload Planning, Management, & Accountability

Office Address: 224 Lake Ontario Hall
Phone: (616) 331-8655
Email: [email protected]

Distribution of Duties:

Inter-College & Unit Connections/Relations
Facilities Management
Liaison with Records for all Brooks curriculum changes and university initiatives
Liaison with Supplemental Writing Skills Director and University Writing Skills Committee
Strategic Planning data collection and analysis
Self-Study and Assessment Review & Support
Digital Measures Support
Faculty Qualification Assurance Review & Support
Collect, present, and interpret quantitative and qualitative data to assist the College and its unit with decision-making and annual reporting
Negotiating Contracts, Leaves, and MOUs (including joint appointments, FMLA, phased retirement, reassigned time, etc.)
Inclusion Advocate
Liaison with College Curriculum Committee
Faculty Development & Mentoring Programs
Support Unit Head Development and New Faculty Development
Coordinate new faculty hires within the College
Brooks College Representative at Events
Assist with Faculty & Staff Workload, Management, & Accountability

Office Address: 224 Lake Ontario Hall

Phone: (616)331-8655

Email: [email protected]

Distribution of Duties:

Student Success & Support:
- Liaison with Brooks College Advising and OMNi to support new student advising, orientation, student recruitment and retention, and support to graduation.
- Liaison with the Brooks College Writing Center
- Liaison with external partners including OMNi/Adult & Continuing Studies and OMNi Career Services
- Student/Academic grievances
Liaison with Records for Brooks College grading, registration issues, and university initiatives.
Addressing student, faculty, and staff-related ADA requests.
Late adds, permits, override support, and Incomplete grades
First point of contact for unit heads and directors on Navigate student success and policy concerns/questions
Coordination of Brooks College Alumni activities
Lead on Marketing and Communication activity for Brooks College, including student recruitment and admissions activities, monthly newsletter, college website oversite, and social media coordination with Brooks units and programs
Catalog Revision Support
Curricular liaison to dual enrollment, direct credit, and programs outside of Brooks College

Office: 224 Lake Ontario Hall
Phone: (616) 331-8655
Email: [email protected]

Distribution of Duties:

Budget
- Oversee fiscal operations for Brooks College
- Budget requests/tracking
- Requisitions/approvals/transfers
- Approving travel and expense reports
Personnel
- Faculty/staff search process
- Receive transcripts
- Issue contracts/appointment letters
- Support for personnel actions
- Joint appointments
- Sabbatical notices
- FARS/FWP collection
- Personnel issues
- Reassigned time reporting
Adjunct overload
- Issue part-time contracts
- Facilitate borrow/lend forms
- Provide adjunct projections
Dean's Calendar
Dean’s special projects
Provide budget/financial administration support for the Padnos/Sarosik Center for Civil Discourse

Office: 224 Lake Ontario Hall
Phone: (616) 331-8655
Email: [email protected]

Distribution of Duties:

Assistant to the Associate and Assistant Deans
Associate Dean's Calendar
Leadership Council Agenda, Minutes, & Support
Provide event planning support
Assist with Faculty Governance nominations, elections, and communications
Support shared governance committees within the college, including taking minutes for standing committees as needed
Hire, Train, and Supervise Student Workers
Assist Deans with research/data collection to support college analytics, strategic planning, and reporting
Assist with Brooks College strategic planning processes, assessments, accreditation, and related reports
Assist with marketing and promoting Brooks College programs and events
Support internal searches (Unit Head / Directors / Coordinators)
Awards of Distinction GVSU faculty recruiting for Admissions
Assist with FQA collection and processing
Provide support for Supplemental Writing Skills Program, including tracking tasks and generating assessment reports
Coordinate new faculty onboarding support and new employee processing
Assist with Facilities planning
Coordinate College Admissions Recruiting Events
Order supplies
Concur administration and support for Brooks College

Office: 224 Lake Ontario Hall
Phone: (616) 331-8655
Email: [email protected]

Distribution of Duties:

Maintain websites for the Brooks College of Interdisciplinary Studies (Brooks College) as well as other as needed. This includes working with a variety of faculty and staff to ensure web information is current.
Plan and Provide support at various Brooks College events.
Support the Assistant Dean in implementing marketing and communications strategies related to digital, social media, and multimedia content within the College.
Interact with and monitor social media platforms for Brooks College
Create and maintain database systems. Responsible for data entry, maintenance, management and report retrieval.
Generate reports, presentation materials, spreadsheets and graphics, and other similar materials
Compile and logically format statistical data and reports and distribute information for annual reports, Brooks College newsletters, faculty/staff awards, strategic planning, enrollment/faculty load, and other reports.
Assist with faculty and staff award nominations
Conduct special projects and assist with events as directed.
Hire, Train and Supervise Student Workers
Alumni Outreach and Communications
Serve as an office Coordinator for the Padnos/Sarosik Center for Civil Discourse
Order supplies and complete other related duties as assigned.

Page last modified November 14, 2025