Inclusion Advocates Program

The Fall Inclusion Advocate Social Justice 101 Orientation and the Inclusion Advocate Annual Update meetings have been scheduled for November 2, 2017 and November 6, 2017. To view the times/locations and, to register for the meetings, please visit the GVSU Seminar page at www.gvsu.edu/sprout.


We recognize the vital role Inclusion Advocates fulfill in creating a campus environment that values differences across many dimensions of diversity. We value the contributions of the Inclusion Advocates who have pioneered this effort and laid the foundation for inclusion. With important feedback from faculty and staff across the university, the Inclusion Advocate Program has been revised. We invite you to participate in our new Inclusion Advocate Program.

The substantive changes to the program include: a formal registration and application process, a preliminary orientation and training, on-going support, required annual meetings and participation in Social Justice Education workshops, recognition for service, and an annual evaluation process.

Please Note:

The Division of Inclusion and Equity has revised the requirements and responsibilities of Inclusion Advocates and search committees regarding the use of Inclusion Advocates. Updated information has been posted (as of November 1, 2016). Please contact inclusion@gvsu.edu if you have questions.

Inclusion Advocates Program Criteria

An Inclusion Advocate serves in a formal role on search committees, with specific responsibilities to help ensure inclusive hiring practices. At a minimum and in consultation with the search committee chair, Human Resources, and the Affirmative Action/EEO Office as appropriate, an Inclusion Advocate will:

  1. Serve on search committees for all full-time positions.
  2. In most cases, be selected from outside the hiring department. A closely related department, even if within the same school or division, is encouraged. See www.gvsu.edu/affirmative/ia for a list of Inclusion Advocates.
  3. Review and approve recruitment plans and job advertisements prior to the beginning of a search.
  4. Review availability and application pool data and, if necessary, suggest additional recruitment options and/or changes to the recruitment plan and/or search timeline.
  5. Provide a statement reviewing the search process, and assuring full inclusive practices were implemented during the search, and/or acknowledging concerns related to the search prior to the final hire is approved.

Criteria for participation and requirements for orientation and on-going learning have been developed for faculty and staff. At a minimum, Inclusion Advocates must:

  1. Attain tenure (faculty) or complete probationary status and 12 months of service (staff).
  2. Apply to be an Inclusion Advocate at www.gvsu.edu/affirmative/ia.
  3. Attend a 2-hour Inclusion Advocate Social Justice 101 Orientation session. Register at www.gvsu.edu/sprout.
  4. Annually, attend a 2-hour Inclusion Advocate Annual Update Meeting on inclusive recruitment and selection practices, and to receive updates on GVSU’s requirements for Affirmative Action/EEO.
  5. Annually, attend at least one training or educational opportunity provided by the Social Justice Education program in the Division of Inclusion and Equity. See http://www.gvsu.edu/socialjustice/. Individuals, departments, divisions, or units outside the Division of Inclusion and Equity may submit programs, trainings, or workshops to be considered for fulfilling this requirement by emailing inclusion@gvsu.edu.
  6. Participate in the evaluation of the program.
  7. Current and ongoing Inclusion Advocates remain Inclusion Advocates by annually completing items 4 through 6 above.

Appointing Officers may request exemptions from Inclusion Advocate and/or search committee responsibilities and employees may request exceptions to the criteria and requirements for becoming an Inclusion Advocate by contacting the Division of Inclusion and Equity. See http://www.gvsu.edu/affirmative/.

  • Departments/Units which do not demonstrated underutilization or have active Affirmative Action Plan goals related to placement and promotions may request exemptions to all or individual requirements and use an alternative/expedited process. Written justification for the exemption and requested exemption(s) must be submitted to the Division of Inclusion and Equity.
  • Individuals with demonstrated expertise, education, and/or experience in inclusive hiring practices, Affirmative Action, social justice education, employment law, human resources, and other fields may request exceptions to all or individual criteria. A resume/CV, other relevant materials, written justification for the exception, and requested exception(s) must be submitted to the Division of Inclusion and Equity.
  • Appeals to requests that are denied may be submitted to the Assistant Vice President for Equity, Planning and Compliance then the Vice President of Inclusion and Equity, or designee. See www.gvsu.edu/inclusion/staff.
  • Requests for exemptions or exceptions made by hiring managers or employees in the Division of Inclusion and Equity will be approved by the Associate Vice President for Human Resources, or designee.

Inclusion Advocates play an important role in ensuring equitable and inclusive recruitment and hiring practices at GVSU. Work as an Inclusion Advocate should be recognized as vital service to the University in both personnel committees and staff evaluations. The Division of Inclusion and Equity will formally recognize the efforts and service of those who participate in the program.

The Division of Inclusion and Equity continues to implement mechanisms to assess the impact and effectiveness of the Inclusion Advocate Program. Inclusion Advocates, hiring committee chairs, and hiring managers/Appointing Officers are asked to be involved in the evaluation process. Feedback, suggestions and lessons-learned will be documented via web-based survey instruments, debriefing interviews and focus groups. The input obtained will serve as an important source of information needed to make continuous improvements to the Inclusion Advocate Program. On-going feedback is always welcomed by contacting inclusion@gvsu.edu or at the form below.

Visit the Inclusion Advocates Directory to browse all current Advocates and to search for Advocates by department or employee type.



Commitment to Inclusion and Equity and Equal Opportunity/Affirmative Action Policy

As adopted by the Board of Trustees, Grand Valley State University is committed to inclusion and equity, and strives to establish a climate that welcomes and affirms the contributions of all students and employees. The University is guided by values for inclusiveness and community which are integral to our mission to educate students to shape their lives, their professions, and their societies, and to enrich the community through excellent teaching, active scholarship, and public service. The University strives to provide all members of its community an inclusive environment and equitable opportunities for success.

The University is also committed to maintaining a climate conducive to an educational, living, and employment environment that is free from unlawful acts of harassment and discrimination, as well as those defined by this policy. All members of the community are expected to conduct themselves in a manner that does not infringe upon the rights of others. It is neither the purpose nor intent of this policy to infringe on the First Amendment or academic freedom as defined by the University.

The University is an affirmative action, equal opportunity institution, consistent with its obligations as a federal contractor. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. It is committed to protecting the constitutional and statutory civil rights of persons connected with the University.

Members of the University community, including students, employees, faculty, staff, administrators, Board members, consultants, vendors, others engaged to do business with the University, candidates for employment or admissions, and visitors or guests have the right to be free from acts of harassment and discrimination, including sexual misconduct, as defined by this policy. In accordance with applicable federal and state law and this policy, acts of discrimination or harassment by members of the campus community are prohibited if they discriminate or harass on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender (including gender identity and expression), sexual orientation, veteran or active duty military status or weight. This includes inappropriate limitation of, access to, or participation in educational, employment, athletic, social, cultural, or other university programs and activities. The University will provide reasonable accommodations to qualified individuals with disabilities. Limitations are lawful if they are: directly related to a legitimate university purpose, required by law, or lawfully required by a grant or contract between the university and the state or federal government. For the purposes of this policy, sex-/gender-based harassment includes sexual misconduct, sexual assault, interpersonal or relationship violence, and stalking



Page last modified September 14, 2017