RSO Reoccurring Semester Space Request Form

This space request form is for GVSU REGISTERED STUDENT ORGANIZATIONS ONLY.
If you are an off-campus group requesting space please complete the Facility Rental/Group Event Request Form.
To reserve space on-campus, RSOs must be current and in good-standing on OrgSync.
Use this form for reoccurring semester practice/meeting requests ONLY.
Only one semester will be scheduled at a time. Fall requests DO NOT transfer over from the winter semester. Requests for the fall semester should be turned in by July 15. Requests for winter semester should be turned in by November 15.
For special events & fundraisers requests please complete the Facility Rental/Group Event Request Form.
- RSOs requesting a fundraiser in an Athletic & Recreation Facility must also complete a Athletic & Recreation Facilities RSO Fundraising Application.

Reservation Information

Name of RSO *

Requested Space *

Event Type *

Estimated Number of Participants *

Days of the Week *
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday

Requested Semester *

Requested Start Date *

Requested End Date *

Requested Start Time *

Requested End Time *

Additional Comments (Please note here if times are different for any specific days of the week)

Primary Contact Information

First Name *

Last Name *

Email *

Phone *

Event Details

Do you have any special equipment needs (tables, chairs, basketballs, nets, etc.)? *

Please describe in detail any special setup instructions.

Terms and Conditions

Costs may be incurred. Costs may include rental fees, equipment fees, staff, food, custodial, security, or facility rental charges incurred to successfully complete the event.
Once scheduled, All CANCELLATIONS MUST be made AT LEAST 24 HOURS prior to the event by speaking to the scheduling contact person. Cancellations made less than 24 hours in advance of the event date will be considered "NO SHOWS". (For any weekend/holiday or first business day of the following week booking, the cancellation notice will be made no later than 3 p.m. to the scheduling point of contact and event coordinator on the last business day prior to the weekend/holiday period or status will be "no show".) For a Monday cancellation (and also Tuesdays that follow a holiday weekend), the cancellation will be made prior to the preceding Friday at 3 p.m. To avoid the "no show" status for the short notice cancellation, you cannot leave a voice mail or send an email; you must speak directly to the scheduling contact to cancel the booking. Any "NO SHOW" with reserved space will be charged a $50.00 fee. Please be aware that space is limited and your absence will affect other departments and student organizations. Repeat offenders and those who give less than the required advance notice of cancellations may be subject to loss of future scheduling privileges. Athletic & Recreation Facilities reserves the right to relocate your meeting/event in order to accommodate other meetings/events.

Do you accept these terms and conditions? *
Yes, I ACCEPT these terms and conditions

Page last modified January 29, 2026