Policy Details


Date of Last Update
5/15/2017

Approved By
  • University Academic Senate / Provost

Responsible Office
Provost Office

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Standing Committees of the UAS

FH 2.01.A.4

  1. Policy Scope
  2. Policy Statement
  3. Definitions
  4. History

Policy Scope

2.01.A  4.  Standing Committees of the UAS

The following committees report to the UAS via the ECS.  Standing Committee meeting times shall be consistent over an academic year and be published on the faculty governance website.  Any changes to the set meeting times must be made in a timely manner and agreed to by the committee members in consultation with ECS.

The elected Chair of each committee is responsible for publishing an agenda at least 4 class days before the scheduled meeting.  Minutes of each meeting, with a roster of those in attendance, shall be published after approval by the membership of the committee.  The Chair of each committee will also send the agenda and approved minutes to the Faculty Governance assistant to be made available in the secure area of the Faculty Governance website.

 

Policy Statement

a.     Academic Policies and Standards Committee (APSC):

i.      Faculty Membership: Faculty membership of the APSC consists of four faculty members from the College of Liberal Arts and Sciences, one from each of the remaining colleges, and one from the university libraries. One additional faculty member elected by and from the UAS. The term of office is two years beginning at the end of the winter semester; terms are staggered.

ii.   Student Membership: One undergraduate and one graduate student representative selected by the Student Senate for a one-year term.

iii.   Administration Membership: Provost or designee ex officio, non-voting.

iv.   Responsibilities: To study, review, and make pertinent recommendations on academic policies and procedures including admission, retention and dismissal, repeat grades, withdrawal, academic calendar, and suspension of library privileges. The scope of study and review of the Academic Policies and Standards Committee is limited by the published “purposes” of other standing committees of the University Academic Senate.

b.    Equity and Inclusion Committee (EIC): (Established August 2017)

i.   Faculty Membership: Faculty membership of the Equity and Inclusion Committee consists of four members from the College of Liberal Arts and Sciences, one from each of the remaining colleges, and one from the university libraries. The term of office is three years beginning at the end of the winter semester. Terms are staggered.

ii.  Student Membership: One undergraduate and one graduate student representative appointed by the Student Senate.

iii. Staff Membership:  
        One representative from the AP Committee (elected by the membership)
        One representative from the PSS Union (elected by the membership)

iv.  Administrative Membership (ex officio):
        Vice President for Inclusion and Equity (or designees)
        Provost (or designees)
        Vice President for Enrollment Development (or designees)
        Associate Vice President for Human Resources (or designees)
        Director of Pew Faculty and Learning Center (or designees)
        Dean of Students (or designee)

 v.  Responsibilities: The role of the EIC is to promote and facilitate faculty involvement in support of a healthy and equitable campus climate. The committee accomplishes its role by engaging social justice and diversity issues on campus, including but not limited to:

a)  Advising UAS on policies and practices to recruit, support and retain a diverse faculty, staff and student body (e.g., reviewing the Affirmative Action Plan on an annual basis).

b) Organizing and running events to promote awareness of the importance of social justice and campus diversity (e.g., the Teach-in).

c)  Identifying faculty for the various university awards related to diversity.

d)  Fostering faculty involvement in student recruitment and retention efforts (e.g., working with pipeline, bridge, student support, and curricular programs)

e)  Serving as a liaison with the Division of Inclusion and Equity and Student Senate Diversity Affairs Committee.

c.  Faculty Facilities Planning Advisory Committee (FFPAC)

i.      Faculty Membership: Faculty membership of the FFPAC consists of seven members from the College of Liberal Arts and Sciences, two from the Seidman College of Business, one from each of the remaining colleges, and one from the university libraries.  The term of office is three years beginning at the end of the winter semester.  Terms of those from colleges with two or more members are staggered.

ii..    Student Membership: One undergraduate and one graduate student representative selected by the Student Senate for a one-year term.

iii..   Administration Membership: One Facilities Planning representative ex officio, non-voting; one Faculty Teaching & Learning Center representative ex officio, non-voting.; one Information Technology representative ex officio, non-voting; and one representative from the Registrar’s Office ex officio, non-voting.

iv.    Responsibilities: The role of this Advisory Committee is to provide recommendations to Facilities Planning on planning, remodeling, and building academic facilities at Grand Valley, with the goal of providing an optimal teaching and learning environment. Specific responsibilities include:

a)   Serve as a liaison between the Grand Valley academic community and Facilities Planning.

b)   Inform and advise Facilities Planning on factors that affect teaching and learning; most importantly (but not limited to) classroom design.

c)   Maintain a collaborative relationship with the building project committees in order to facilitate faculty input into decision-making.

d)   Review current classroom space and make recommendations for future new and remodeled classrooms.

d.    Faculty Personnel Policy Committee (FPPC): (as revised 10/30/15 by UAS)

i.      Faculty Membership: Faculty membership of the FPPC consists of four faculty members from the College of Liberal Arts and Sciences (CLAS), one from each of the remaining colleges, and one from the university libraries. College representatives must be tenured.    The term of office for faculty members is three years beginning at the end of the winter semester.  Terms are staggered.  

ii.     Administration Membership: The Assistant Vice President for Human Resources and the Assistant/Associate Vice President for Academic Affairs shall serve as ex officio, non-voting members.

iii.    Responsibilities: The FPPC has the responsibility to review faculty personnel policy matters that extend beyond the college, as specified by the ECS, and make appropriate recommendations to the ECS. FPPC will elect a new chairperson by the end of the winter semester.  The Chair of FPPC will attend the ECS meeting where the annual charges to the FPPC are finalized.

e.     Faculty Salary and Budget Committee (FSBC): (as revised 10/31/14 by UAS)

 i.      Faculty Membership: Faculty membership of the FSBC consists of seven members from the College of Liberal Arts and Sciences (CLAS), two from the Seidman College of Business, one from each of the remaining colleges, and one from the university libraries. The term of office is three years beginning at the end of the winter semester. Terms of those from colleges with two or more members are staggered.  The vote for chair occurs at the beginning of the Winter semester of the year in which the prospective chair is selected to serve.

ii.     Student Membership: One undergraduate or graduate student representative selected by and from the Student Senate for a term of one year.

iii.    Administration Membership: The Provost or designee ex officio, non-voting.

iv.    Responsibilities: The FSBC has three primary responsibilities:

a)    To study pertinent data and make recommendations to the Senate through the ECS on the allocation of funds within the Grand Valley budget as a whole as well as within the budgets of the administrative divisions,

b)    To study pertinent data and make recommendations to the Senate through the ECS on the items of the budget, compensation or faculty security, and

c)     To study pertinent data and make recommendations on proposals for the establishment of additional units/programs at Grand Valley. These recommendations will be made to the Senate through the ECS at the Prospectus stage and through UCC at the New Program Proposal stage.

The President and/or ECS may request the FSBC to study specific items and make recommendations concerning them.

f.     General Education Committee (GEC) [as revised 1/28/11 UAS]

i.      Faculty Membership: Faculty membership of the GEC consists of nine members from the College of Liberal Arts and Sciences (CLAS), one from each of the remaining colleges, and one from the university libraries. The term of membership is three years beginning at the end of the winter semester. Terms from those colleges with two or more members are staggered.

ii.     Student Membership: One student representative selected by and from the Student Senate for a term of one year.

iii.    Administration Membership: The Provost or designee ex officio, non-voting

iv.    Responsibilities:

a)    To review and act upon courses proposed for the General Education Program;

b)    to review and act upon program requests for exceptions;

c)     to carry out, on a rotating basis, assessment of General Education courses so that each course is assessed every three years;

d)    to call meetings of all faculty to discuss the aims, philosophy, and problems of the General Education Program;

e)     to propose revisions to the General Education Program as seems prudent and necessary.

v.     Procedures:

a)    Course proposals and requests for program exceptions from General Education requirements will be sent, following approval by the appropriate College Curriculum Committee, to GEC.  Proposals and requests approved by the GEC will be forwarded to the UCC for approval.

b)    Course proposals submitted to the GEC should be as detailed and complete as possible in addressing General Education skills and content goals.

c)     Requests for program exceptions should contain a complete and convincing rationale for the exception and show what other work in the program will address the area for which the exception is being sought.  Request for exceptions will be reviewed and evaluated on the basis of the category descriptions in the General Education Program.

d)     If the review of a course proposal is positive, the GEC will recommend approval.  The course is then subject to the three year assessment cycle of the General Education Program.

e)     If the review is negative, the proposal will be returned to the author of the proposal along with a written rationale for the negative decision, and when appropriate, suggestions for revision.

 f)     If it is resubmitted, the GEC will evaluate it and make their decision.  If the decision is positive, the course will be recommended for approval under the terms of  b, c, and d above.

g.    Graduate Council (GC) (Revised at UAS 04/12/13)

i.      Faculty Membership: The Graduate Council (GC) is composed of no more than eighteen faculty members elected by the faculty: base membership includes two representatives from each college (Business, Community and Public Service, Education, Liberal Arts and Sciences, Engineering and Computing, Health Professions, Nursing, Interdisciplinary Studies), plus two representatives from the university libraries.   Each committee member will serve on one of two subcommittees (Policy and Standards or Curriculum and Program Review).
Subcommittees will include one member from each college and the library.  Faculty from the same college will serve for staggered three-year terms.  Representatives on the GC shall hold graduate faculty status.

ii.     Student Membership: Two graduate student representatives from different graduate programs, selected by the Graduate Student Association.  Each subcommittee will have a graduate student representative.

iii.    Administration Membership: The Dean and Associate Dean of the Graduate School serve as an ex-officio member, as representatives of the Provost. Other ex-officio members include administrative staff that have a central role in graduate education including the Office of the Registrar, Office of Admissions, and the Center for Adult and Continuing Studies designees. 

iv.    Responsibilities: The GC is responsible for matters related to graduate education at Grand Valley, to include (but not limited to):

a)    To review and recommend actions upon new proposed graduate programs and/or revisions to current graduate programs.

1)  New graduate program proposals, certificates and proposals for change to programs or certificates will be reviewed.  As program matters are reviewed by the GC, the proposers may be invited to participate in the discussion and review process.  Recommendations from the GC related to program matters will be transmitted via the online curriculum system. 

b)    To review and recommend actions upon and, as needed, initiate policies and standards related to graduate education that ensure quality, consistency, equity, and fairness, while not impinging upon the disciplinary expertise and responsibility of the program faculty. This shall include matters related to admission, program progress, and completion for post-baccalaureate students in non-degree, certificate, and degree program statuses.

1)  Recommendations regarding policy changes or new policies or standards for graduate education will be referred to the ECS for final action.

2)  To identify and monitor quality indicators of graduate education.

c)     To review and recommend actions upon requests for exceptions to university minimum standards or policies.

d)    To review and recommend actions related to existing graduate programs at the time of assessment and/or program review and/or accreditation.

1)  Existing graduate programs shall be reviewed by GC on a revolving and regular schedule, aligned with the UAC program review and external accreditation review (if applicable).  The review will employ quality indicators developed by GC that are outside of the normal UAC purview, but incorporate appropriate program materials submitted to UAC and FSBC.

e)     To advise on allocation of university financial support for graduate students.

f)     To call meetings of all faculty to discuss emerging issues in and strategic planning for graduate education at Grand Valley.

v.     Procedures -- Curricula and Program

a)    Course proposals and requests for program exceptions from graduate policies will be sent from the College Curriculum Committees to the UCC, which will transmit such proposals and requests to the GC.

b)    Curriculum proposals submitted to the GC should be as detailed and complete as possible. Requests for program exceptions should contain a complete and convincing rationale for the exception and show what other aspects of the program address the policy to which an exception is being requested. Curriculum proposals and exceptions will be reviewed and evaluated on the basis of graduate policies in place at the time of the review.

c)     Curricular proposals to be considered by the GC will be referred to its Curriculum Subcommittee (GC-CC). While the GC-CC is reviewing proposals, the documents will be available for review of the entirety of the GC on the Council’s web site, or general web sites of Grand Valley Faculty Governance. Proposals requiring vote of the GC to formalize the actions of the GC-CC include the following: a) all final plan documents, b) program changes with associated course proposals, c) prospectuses of all types, d) proposals denied approval by the GC-CC. Proposals approved by the GC-CC that do not fall within the categories above will be forwarded to UCC for action by the GC chair no sooner than five (5) calendar days after the GC-CC’s approval.

d)    At any time subsequent to the GC-CC approval and prior to the forwarding of proposals to UCC, action of the GC as a whole may be requested for documents that would not usually be reviewed by this governance body in its entirety. Any GC member, deans, department heads or faculty of the proposing college/department, chairpersons of any other faculty governance body including the ECS/UAS, or the Provost may make these requests. Such requests shall be directed to the GC chair. Consideration of the proposal(s) referred to the GC general membership will then be scheduled for the next regular meeting of the GC.

e)     Positive recommendations from the GC related to curriculum and program matters will be referred to the UCC for final action.

f)     As curriculum and program matters are reviewed by the GC, the proponents of the matter will be invited to participate in the discussion and review process. If, upon review, there are concerns or problems with the request it will be referred back to the appropriate College Curriculum Committee and the initiating unit, with clarification of concerns and suggestions for revision.

g)     If the item is resubmitted, and if the GC again rejects it, an appeal of the GC decision may be taken to the UCC.

h)    The UCC may convene representatives of both parties to review the matter. The decision of the UCC will be final.

vi.    Policies and Standards: Positive recommendations regarding policy changes or new policies and standards for graduate education will be referred to the ECS for final action.

h.   Pew Faculty Teaching Learning Center Advisory Committee (FTLCAC) (as revised by UAS 4/3/15)

i.      Faculty Membership: Faculty membership of the Pew FTLCAC consists of four members from CLAS, one from each of the remaining colleges, and one from the university libraries. The term of office is three years beginning at the end of the winter semester.  Terms are staggered.

ii.     Student Membership: One undergraduate and one graduate student selected by the Student Senate for a term of one year.

iii.    Administration Membership: The Director and Faculty Fellows of the Pew FTLC ex officio, non-voting.  A representative from Information Technology, ex officio, non-voting.

iv.    Responsibilities: The role of the Advisory Committee is to provide advice on policy, direction and performance of the Pew FTLC, including:

a)    Serve as a liaison between the Grand Valley faculty and the Pew FTLC Staff disseminating information to faculty/units/colleges from the Pew FTLC and also providing feedback to the Pew FTLC about its programs, policies, and services.

b)    Provide information about faculty development needs and advocate for professional development activities related to teaching and learning.

c)     Initiate and/or respond to discussions of teaching and learning issues, referring them to appropriate bodies of necessary.

d)    Every member of the FTLCAC (except for the committee chair) will serve on one of two sub-committees – either to review competitive grants or to review teaching award nominations.

e)     In the case of a vacancy, serve on a search committee for Pew FTLC Administrative Staff.

i.     University Assessment Committee (UAC)

i.      Faculty Membership: Faculty membership of the UAC consists of seven faculty members from CLAS, two from Seidman College of Business, one from each of the remaining colleges, one from the University Libraries.  Academic and service unit representatives serve three-year staggered terms beginning at the end of the winter semester.

ii.     Service unit Membership:  Service unit membership of the UAC consists of five representatives with at least one representative from each of two areas:  Advising and Student Services.  Representatives will be appointed by the Provost. Service unit representatives serve three-year staggered terms beginning fall semester.

iii.    Student Membership:  One undergraduate and one graduate student representative selected by the Student Senate for a term of one year.

iv.     Administrative Membership:  The Provost or designee ex officio, non-voting

v.      Responsibilities: The UAC is responsible for:

        a)  Providing leadership and support to university constituents as they design and implement the five to six year self-study report and every two year student learning outcome assessment plan/report with strategic plan updates based on best practices.

        b)  Reviewing and providing feedback on assessment plans, reports, and self-studies submitted by all academic programs and most service units *

        c)  Providing instructions for reporting formats and schedules.

        d)  Providing feedback to Administration in support of ongoing accreditation standards as set forth by the Higher Learning Commission.

         e) Conducting user training on the on-line system for reporting Assessment reviews/plans and Self-Study updates/reports.

         f)   Maintaining and updating the UAC website, Blackboard site, submission links as needed, and Assessment Report and Self-study (ARSS) automated timeline and notification system (4 month and 2 month notifications).
* Service unit representatives are appointed to serve as the primary reviewer of reports submitted by service units. 

j.      University Curriculum Committee (UCC) (As revised by UAS 10/31/15))

i.      Faculty Membership: Faculty membership of the UCC consists of seven members from the College of Liberal Arts and Sciences (CLAS), one from each of the remaining colleges, and one from the university libraries. The term of membership is two years. Terms of those from colleges with two or more members are staggered.

ii.     Student Membership: One student representative selected by the Student Senate for a term of one year.

iii.    Administration Membership: One representative from the Graduate Council (GC) ex officio, non-voting and the Provost or designee ex officio, non-voting.

iv.    Responsibilities: The UCC is responsible for a wide range of curriculum matters at Grand Valley; its responsibilities include, but are not limited to, the following:

a)    to review and make recommendations on all degree requirements and on all new program proposals;

b)    to review and make recommendations on all proposals involving academic credit, including continuing education;

c)     to review the courses recommended by the colleges to fulfill the General Education requirements;

d)    to review the Honors courses and seminars which will take the place of General Education requirements in the Honors Program;

e)     to review the proposals of the colleges for programs to be offered off-campus and to recommend to ECS/UAS on matters of purpose and function of off-campus and summer programs;

f)     to oversee the online curriculum development process.

v.     In addition to reporting to the ECS, the UCC may make recommendations directly to individual academic units.

k.       Online Education Council (OEC)

i.      Faculty Membership: Faculty membership of the Online Education Council consists of the Chair of the UCC, serving as Chair of the OEC, an additional member of UCC (appointed by the Chair of UCC), Chair Graduate Council Curriculum Committee, and a faculty member with expertise in online pedagogy (appointed by Provost, in consultation with Faculty Governance).  The term of membership is three years. 

ii.     Student Membership: One graduate student representative selected by the Student Senate for a term of one year.

iii.    Administration Membership: The Provost or designee ex officio, non-voting, and Director of FTLC, non-voting.  The following administrators may be called upon for consultation as needed, all non-voting:  Director of IT, Director of Continuing Education, Chair of General Education Committee, Disciplinary representative, Director of Disability Services, and University Libraries representative.

iv.    Responsibilities: The Council’s responsibilities will include, but is not limited to the following:

a)    participate in a FTLC faculty development workshop for online/hybrid pedagogy in order to best facilitate OEC recommendations to the faculty;

b)    develop university pedagogy and oversight standards for online and hybrid programming consistent with traditional course offerings;

c)     evaluate online and hybrid offerings (the recommendation of OEC will be appended to the online curricular system, analogous to current recommendations by IT and University Libraries);

d)    create recommendations for faculty development of faculty who teach online and hybrid offerings;

e)     review and make changes to curricular forms that address online and hybrid pedagogy issues when appropriate;

f)     request changes to Syllabus of Record in cases of substantial change to existing course due to online/hybrid delivery mode;

g)     in consultation with FTLC, develop student evaluation instrument to be used in all online and hybrid courses that include questions particular to online/hybrid pedagogy as determined by best practices;

h)    create communication plan of online and hybrid course offerings in these programs to internal offices (e.g. Admissions, University Libraries);

i)      develop recommendations of consistent workload guidelines with regard to online and hybrid curriculum, in consultation with other faculty governance committees;

j)     develop assessment tools for online and hybrid courses, in consultation with FTLC and UAC.

Definitions

Quorum:  A simple majority of the total voting membership of the committees shall constitute a quorum for the enactment of business.

 

History

FH 2.01.A.4 "Equity and Inclusion Committee (EIC)" amended May 15, 2017

FH 2.01.A.4 "University Assessment Committee (UAC)" amended May 15, 2017

FH 2.01.A.4 "Graduate Council (GC)" amended May 15, 2017