• Teams can submit 2 requests max per year
  • Must be in separate categories. Categories are below:
    • Facility Rental
    • Nationals/League/Conference/Competition/Camp fees
    • Travel
    • Capital Equipment
  • May also submit a 3rd request if an unexpected expense arises:
    • EX: playoffs, nationals qualifications, broken equipment, not anticipated extra facility usage, etc.
• For a request to be considered:
  1. Teams may only request funding up to 40% of their total expenses
  2. Everything on the form must be filled out completely with supporting documents attached as necessary, including an updated and complete budget attached
  3. Using on campus funding to pay for the expense
  4. Teams must be in good standing administratively
     1. Trainings attended 
     2. Website updated
     3. Registration (individual and team) done
     4. Travel requests
     5. Score Reports
     6. Branding/Marketing guidelines followed
• For requests over $5k, clubs are required to have a member attend a meeting and present on this request formally
• Priority will be given to facility requests to start the semester.
• Total revenue must meet 80% of their projected revenue total by the end of the year
  1. Club Sports has the right to hold back funding of approved requests until this is met

Please be sure your budget sheet is up to date; this should include all on-campus and off-campus accounts and differentiate between the two. These numbers are what are used by the Club Sports Council to determine the decision on your request.  Please also make sure to appropriately name your budget (ex: Men's Rugby 2024 Budget).

Equipment cannot be for individuals, only team equipment is eligible and will be approved on a case-by-case basis.

Examples of ineligible equipment requests: 

• Clothing (including competitive uniforms)
• "Short lifespan" Equipment (soccer balls, baseball/softballs, dodgeballs, basketballs, volleyballs, lacrosse balls, etc.)
• Any equipment that GVSU lacks the storage space for (i.e. golf carts, boats, trailers, etc.)

If you have questions on what would be an eligible request, please contact Club Sports Administration.

If the equipment quote is over $5,000, please provide quotes from three (3) companies and reasoning for selecting the company in an email to [email protected].