Active clubs must meet the following minimum requirements each academic year: 

• Stay up-to-date on all required administrative items from Club Sports. 
  • All clubs must complete their Fall re-registration by deadline.  Includes submission of their constitution, budget, club eboard contacts, and social media/email accounts.
  • All participants must have a Club Sport Liability Waiver and approval of their club documents by completing their club's official individual registration form.
  • Off-campus bank account statements with transaction details listed must be turned in at the end of each month to Club Sports Administration.
  • Recreation Travel Roster & Itinerary and Driver forms must be submitted and approved before each travel event and for all drivers.
  • All clubs must submit annual schedules, event recaps, and keep their website up to date. 
• Have a minimum of the following four (4) executive board members (all executive board members must be current GVSU students):  
  • President
  • Vice President
  • Financial Officer
  • Risk Management Officer (If another position is also the risk management officer an additional Eboard position is required)
• Have a MINIMUM of eight (8) active student members - This supersedes the requirement for RSO's to have 4 members. 
• Have a MINIMUM of three (3) executive board members at the Fall Club Sports Kickoff Meeting.
• Have a MINIMUM of one (1) executive board member attend required Club Sport workshops per academic year. 
• Have a team e-mail address for all official club correspondence with Club Sports Administration.  
  • Example: [email protected] or [email protected]. Executive board members are expected to check this e-mail regularly for news, updates, and other important information. 
    • We can create GVSU e-mail accounts, please submit the requests to [email protected]. 
• Club members and participants must:  
  • Be enrolled in at least one credit hour at Grand Valley State University (please note those competition/eligibility requirements of a club's governing league or conference supersedes this policy).
  • Have signed the Club Sport Liability Waiver and Participation Agreement BEFORE participating.
  • Be on the clubs roster and completed the club-specific individual registration form as submitted to the Club Sports Administration.
  • Follow all league guidelines with student eligibility requirements.
  • Meet all the health and physical demands required by their specific sport.

Membership and all privileges, including voting and officer positions, must be extended to all students without regard to age, ethnicity, gender, disability, color, national origin, race, religion, sexual orientation or veteran status. Although most clubs prefer to not limit membership, it is recognized that in certain cases (e.g., lack of facility space, league requirements, etc.) practical considerations must prevail. In those circumstances, only a certain number can realistically be accommodated for team practices and competition. When necessary, each club is responsible for working out a fair and equitable method for tryouts or limiting club membership.