Engagement

Engagement & Communications

As Academic Affairs proceeds with creating a strategic framework to guide the division into the future, engagement and consultation are critical components of supporting shared governance, shared leadership, and an inclusive approach to shared work. To this end, the Writing Team will be:

Engaged - We will engage members of the Academic Affairs community throughout the framework development process.
Stakeholder-Focused & Time-Bound - When we engage, we will “listen at scale” to ensure that voices are heard while we balance the feasibility of completing the planning process in a timely manner.
Communicative – We will provide timely communications about progress and components.

This timeline and milestone section below outlines the planned points of engagement and communication.

The visual lists the following inputs: the COACHE report & Shared Leadership work; the Student Success Strategy, the Reach Higher Together input and subsequent qualitative analysis, the SPARCA process, the work of the Experiential Learning Task Force, etc

Stakeholder Engagement Map

Stakeholder Group	Communication & Engagement Needs	Roles	Influence and Interest Level
Provost's Cabinet Members	Gathering input Gain consensus Co-create future state Elevate points of alignment and tension Engage in shared leadership for change and implementation Gain commitment for the framework and shared work	Direct	High & High
Associate and Assistant Deans	Gather feedback Gain shared understanding Elevate points of alignment and tension Begin to ascertain implementation needs Seek support for the plan	Direct	Medium & High
Shared Governance	Gather feedback Gain shared understanding Elevate points of alignment and tension Identify areas for shared leadership Seek support for the plan	Responsive	Medium & High
Unit Heads and Directors	Gather input Gather feedback Answer clarifying questions Elevate the need for curricular and co-curricular evolution Increase awareness and understanding of the strategic plan	Responsive	Medium & High
Academic Affairs Faculty and Staff	Gather input Gather feedback Answer clarifying questions Elevate the need for curricular and co-curricular evolution Increase awareness and understanding of the strategic framework	Responsive and informational	Medium & Medium/High
Senior Leadership Team (SLT)	Gather feedback Seek support for strategies Identify collaborative strategies or initiatives	Responsive	Medium & High

Reporting

What	Audience	Frequency	Delivery Method	Purpose
Project progress Deliverables Planning process updates	Executive Sponsor	Bi-weekly	Teams chat or in-person meetings	Ensure project timelines and deliverables are being met and to obtain key decisions to drive the project forward
Updates to Key Stakeholders	SLT	Critical Milestones	SLT Meetings	Obtain feedback on planning framework
Updates to Key Stakeholders	Reach Higher Planning Team	Critical milestones	Team Meetings	Support alignment between AASF and RH plan
Engagement in Framework Development	Provost's Cabinet	Bi-weekly	Provost Cabinet meetings Team Posts	Obtain feedback on planning framework and draft strategic framework language
Updates to Stakeholders	All Academic Affairs members	Critical milestones	Lakers Ready College/Unit Meetings	Obtain feedback on planning framework and draft strategic framework language
Engagement with Key Stakeholders	Associate & Assistant Deans Unit Heads & Directors Graduate Program Directors Faculty Governance Leadership Students	Critical milestones	Emails In-person meetings	Obtain feedback on planning framework and draft strategic framework language

Timeline & Milestones

This is a living timeline. It will be updated iteratively as the planning process progresses.

Date	Stakeholder Group	Task	Task Type	Approach
Winter 2025	All Academic Affairs members	Gather responses to AA RH questions	Engagement	Meetings, surveys, etc.
March 10	All Academic Affairs members	Open call in Lakers Ready for those interested in serving on the qualitative analysis working group	Call for participation	Lakers Ready
March 21	All Academic Affairs members	Expressions of interest due for the qualitative analysis working group	Call for participation	Email
April 4	Selected faculty and staff	Notification of selection to serve on the qualitative analysis working group	Team Selection	Email
May 2	RHCLN Members in Academic Affairs	Submission deadline for all gathered data	Engagement	RH web form
May 5 - June 6	Qualitative analysis working group	Qualitative analysis working group reviews data & identifies themes & list of emerging priorities	Synthesis	Report
June 9	Themes & Framework Team	Reviews data, themes, emerging priorities, and begins creating the framework	Synthesis, report development	In-person meeting
June 10	Retreat Planning Group	Plan facilitator agenda for retreat	Protocol development	In-person meeting Agenda
June 11-13	Core Team	Finalize the facilitator agenda Explore ways to share the themes	Protocol development Engagement planning	Agenda
June 17	Provost's Cabinet	Draft vision, mission, and strategic priorities	Engagement	In-person meeting
June 18-20	Core Team	Reviews, synthesizes retreat content Prepares next engagement activity Finalizes how to share the themes document	Synthesis, report development	In-person meetings
June 19 - July 1	Sean	Draft contextualizing text Gather feedback from qualitative researchers Prepare for sharing	Drafting, Engaging planning	Shared documents
June 24	Provost's Cabinet	Engage further in the vision development Iterate strategic priorities Engage with draft priorities’ alignment with colleges current focuses	Engagement	In-person meeting
June 25	Core Team + Sample Provost Cabinet Meeting	Develop 1 draft vision statement Develop draft strategic priorities	Synthesis, drafting	In-person meeting Shared document
June 26-27	Core Team Members	Document June 24 session Incorporate feedback	Synthesis	Shared document
June 30	Facilitators	Plan July 8 engagement activity
July 8	Provost's Cabinet (Provost absent)	Review AASF 1.0 Provide feedback	Engagement	In-person meeting
July 8-11	Core Team	Document July 8 session Incorporate feedback Draft Working Vision	Synthesis, drafting	In-person meeting
July 15	Provost's Cabinet	Review Working Visions Begin to develop sample strategies and tactics development	Engagement	In-person meeting
July 18-22	Core Team	Document July 15 session Incorporate feedback Draft AASF 3.0 Build out further sample strategies and tactics	Synthesis, report development	In-person meeting
July 22	Provost's Cabinet Associate/ Assistant Dean	AASF 3.0 Draft feedback	Engagement	In-person meeting
July 22-25	Core Team	Document July 22 session Draft AASF 4.0 Plan forum and fall engagements	Synthesis, report development	In-person meeting
July 29	Provost's Cabinet	Clarifying questions on AASF 4.0 Further develop sample strategies and tactics	Engagement	In-person meeting
July 31	SLT	Provost presents AASF 4.0 Gather feedback and questions	Engagement	In-person meeting
August 1-11	Core Team	Reviews feedback and drafts AASF Fall Consultation DRAFT (AASF 5.0)	Synthesis, report development	In-person meetings
August 25	All Academic Affairs Members	Share the themes overview and the in-depth document to close the feedback loop Include feedback form and reminder of upcoming framework consultation	Feedback Loop	Lakers Ready
August 5	Provost's Cabinet	No plans 9-11 (no Provost)	Engagement	In-person meeting
August 11	UAS	Review AASP Fall Consultation DRAFT	Engagement	In-person meeting
August 12	Provost's Cabinet	Review AASP Fall Consultation DRAFT	Engagement	In-person meeting
August 18-22	Colleges	Provost introduces AASF Solid Draft	Engagement	In-person meetings
August 18-25	Core Team	Draft Values	Synthesis, report development	In-person meetings
August 26	Provost's Cabinet	No plans - if ready feedback on values	Engagement	In-person meeting
August 25 - October 15	All Academic Affairs members	Feedback on AASF Fall Consultation DRAFT	Engagement	Lakers Ready Web form Forum
August 25 - October 15	ADs	Feedback on AASF Fall Consultation DRAFT	Engagement	In-person meeting
August 25 - October 15	Unit Heads	Feedback on AASF Fall Consultation DRAFT	Engagement	In-person meeting
August 25 - October 15	SLT	Feedback on AASF Fall Consultation DRAFT	Engagement	In-person meeting
September - October	College Leadership and College Unit	Feedback on AASF Fall Consultation DRAFT (led by College leadership)	Engagement	Meetings
September	UAS or ECS	Feedback on AASF Fall Consultation DRAFT	Engagement	In-person meeting
September	Student Government	Feedback on AASF Fall Consultation DRAFT	Engagement	In-person meeting
September - October	Core Team + Aaron Lowen	AA select KPIs, metrics, and dashboard planning and reporting	Development, report creation, engagement planning	In-person meetings
Late October	Provost's Cabinet	Feedback on KPIs and metrics	Engagement	In-person meeting
November 1-20	Core Team	Synthesize feedback on AASF 5.0 Draft AASF 6.0	Synthesis, report development	In-person meetings
November 20+	Provost's Cabinet	Feedback on AASF 6.0	Engagement	In-person meeting
November 20+	SLT	Feedback on AASF 6.0	Engagement	In-person meeting
November 25-30	Core Team	Create AASF 7.0	Synthesis, report development	In-person meetings
Early December	Provost's Cabinet	Final AASF framework presented	Engagement	In-person meeting
Early December	UAS	Endorsement of Final AASF	Engagement	In-person meeting
December 20	All Academic Affairs members	Finalized framework	Communication	Lakers Ready

Page last modified September 23, 2025

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