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Catering Guidelines & Policies

Classic Fare Catering is proud to provide the highest quality catering to the Grand Valley State University community. We have developed the following guidelines and policies to successfully respond to your needs and serve you to the fullest.

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Room Reservations

Before placing your catering order, please contact the proper Event Services coordinator of the building to reserve the space. It is the responsibility of the customer to make arrangements for the room set-up & A/V needs. If you would like assistance in determining the number and size of tables you will require, or what time our catering team needs access to the room, our Catering Coordinator will be happy to assist you. Below is a list of who is responsible for reserving the various locations on the Allendale & Grand Rapids campus.

Building

Person to Contact

Organization

Academic Rooms

Records Office
roomres@gvsu.edu

GVSU Registrar
Reserve room online

Allendale - Outside Areas

Tami John
(616) 331-2350
johnt@gvsu.edu 

Event Services
gvsu.edu/eventservices

Alumni House

Michele Heibel
(616) 331-3353
heibelm@gvsu.edu

ahevents@gvsu.edu

Conference & Event Planning
gvsu.edu/meetatgvsu

Athletic Fields

Kate Carlson
(616) 331-3313
carlska1@gvsu.edu

Sports Facilities
gvsu.edu/sportsfacilities

The Bicycle Factory

Conference & Event Planning
(616) 331-6624
dcevents@gvsu.edu

Conference & Event Planning
gvsu.edu/meetatgvsu

Calder Arts Center

Jill Hamilton
(616) 331-3484
hamilto@gvsu.edu

Department of Art & Design
gvsu.edu/art

Cook-Dewitt Center

Tami John
(616) 331-2350
johnt@gvsu.edu

Event Services
gvsu.edu/eventservices

Fieldhouse Complex

Kate Carlson
(616) 331-3313
carlska1@gvsu.edu

Sports Facilities
gvsu.edu/sportsfacilities

Henry Hall Atrium

Tami John
(616) 331-2350
johnt@gvsu.edu

Event Services
gvsu.edu/eventservices

Kirkhof Center

Tami John
(616) 331-2350
johnt@gvsu.edu

Event Services
gvsu.edu/eventservices

Kirkhof Center Lobby Tables

Tami John
(616) 331-2350
johnt@gvsu.edu

Event Services
gvsu.edu/eventservices

L. William Seidman Center

Conference & Event Planning
(616) 331-5980
scevents@gvsu.edu

Conference & Event Planning
gvsu.edu/meetatgvsu

Lake Michigan Center & MAREC

Conference & Event Planning
(616) 331-6624
dcevents@gvsu.edu

Conference & Event Planning
gvsu.edu/meetatgvsu

Lake Ontario Hall - Room 167

Tami John
(616) 331-2350
johnt@gvsu.edu

Event Services
gvsu.edu/eventservices

The Meadows

Colin Yonkers
(616) 331-1010
yonkersco@gvsu.edu 

The Meadows
gvsu.edu/meadows

Performing Arts Center

Jill Hamilton
(616) 331-3484
hamilto@gvsu.edu

School of Communications
gvsu.edu/soc

Richard M. DeVos Center

Conference & Event Planning
(616) 331-6624
dcevents@gvsu.edu

Conference & Event Planning
gvsu.edu/meetatgvsu

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Advance Notice

We recommend placing your order as early as possible. While every effort is made to accommodate all catering requests, late orders may slow our operational efficiency and affect menu availability. Late charges occur when catered events are ordered less than 3 business days in advance.  These charges will be 10% of the total cost of the event with a minimum of $10.00. Example: · Monday event – ordered prior Wednesday by 3pm· Tuesday event- ordered  prior Thursday by 3pm· Wednesday event- ordered prior Friday by 3pm· Thursday event- ordered prior Monday by 3pm· Friday event- ordered prior Tuesday by 3pm

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Guaranteed Guest Counts

Classic Fare Catering requires a final guest count three business days prior to your event. If a final count is not received 3 business days prior to the event, the last communicated guest count will be used. Charges will be assessed for every change in the count that is less than 3 business days. All catering functions will be billed at 100% of the final guest count or amount of guests served, whichever is greater.

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Event Cancellations

Classic Fare Catering will allow you to cancel your event up to 3 business days prior to the scheduled time of the event at no charge. Events cancelled with less than 3 business days notice will be billed for costs incurred up to 100% of the total bill.

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Catering Service

Service Minimums · Weekdays, 7am-5pm: $25.00 minimum order· Weekdays, 5pm-8pm: $125.00 minimum order· Saturday & Sundays, 8am-8pm: $250.00 minimum order Catering services required outside the stated hours of operation will be considered on a case by case basis. For on campus events outside of the Kirkhof Center or DeVos Center, a $10 delivery fee will apply.

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Payment/Service Fees

Events not related to GVSU activities will be added a 20% administrative fee* and 6% sales tax.  If tax exempt, proper documentation needs to be on file at time of payment.  Full payment is required 3 days prior to your event, for groups or individuals not paying with a University account. We accept Visa, Mastercard, Cash, or Check. *This administrative fee is not intended to be a tip, gratuity or service charge for the benefit of the employees.

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Additional Fees

Classic Fare Catering provides linens for all buffet tables at no additional charge. Guest table linens are included when a full service menu is ordered. Additional linens are available for $4.00 each and $25.00 per linen/ skirt. Specialty linens are also available. Please contact the Catering office regarding options and associated costs. National Brands (Allendale only) Our campus national brands feature budget friendly items for quick and easy pick-up service. Click here for more information. 

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Customized Menus

Our talented chefs are delighted to create special menus that accommodate your culinary preferences, dietary needs, and budget. Please contact the Catering office directly to arrange a personal consultation.

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Student Groups

All student groups are required to have a signed authorization form prior to placing a catering order. If the event is on the Allendale Campus, the form is available from Krista McFarland in the Office of Student Life - Kirkhof Center 1110.

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Food Waiver

If a student organization/department plans to bring any food that is NOT prepared by Aramark to an event on campus (bake sales, pancake breakfasts, potlucks, etc.) they must fill out a Food Waiver. The food waiver is available in the Campus Dining office (0101 KC). The food waiver must be filled out and signed for approval prior to the event.

Download the Food Waiver.

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