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Department of Music, Theatre, and Dance

HCPA Room and Event Support Request Form

IMPORTANT NOTICES:

1. HCPA 1325 (SVS), 1515, 1600, and 1610 will be closed for renovations after Winter 2026 finals and are not scheduled to be open until the beginning of the Fall 2026 Semester. If you had reserved space in those rooms during the summer, those reservations are canceled, and no new reservations will be accepted. Work in EVERY space must be completed and inspected before all spaces will open for use by faculty, staff, and students.

2. Due to previously scheduled events, much of the Haas Center for Performing Arts is booked from Monday, August 24, 2026 - Saturday, August 30, 2026. It is likely that requests for space during that time will not be able to be accommodated.

3. LAT renovations are scheduled to begin at the end of the Winter 2027 semester and LAT will be unavailable throughout the summer. Current projections are that the space may be open at the beginning of the Fall 2027 semester.

Please be aware that at the start of each semester, requests will be processed in the following order:

  1. Curricular requests (Ex: Classes, degree recitals, ensemble rehearsals)
  2. Guest Artist Performances, Masterclasses, and MTD Department Events
  3. Other Non-MTD GVSU Department Events (Ex. CLAS Dean's Office)
  4. Non-degree recitals - You will not receive confirmation until the end of the second week of classes
  5. MTD student groups - You will not receive confirmation until the end of the second week of classes
  6. Other student groups - You will not receive confirmation until the end of the second week of classes

Please use this form to request a room in the Haas Center for Performing Arts. Your room reservation is not confirmed until you receive an email from Rebecca Casler at [email protected]. Requests made from those outside of the Music, Theatre, and Dance Department are not guaranteed a space.

HCPA Performance Spaces (Louis Armstrong Theatre and Keller Black Box Theatre) will be reviewed on Mondays during the academic year. You will receive a response email within *1-2 BUSINESS DAYS AFTER THE WEEKLY MONDAY PRODUCTION STAFF REVIEW. If you are submitting a request with less than a week's notice, please send a follow-up email to Rebecca ([email protected]).

All other HCPA Room Requests (excluding LAT and KBB) could take up to *3 BUSINESS DAYS to process. If you are submitting a request with less than 48 hours notice, please send a follow-up email to Rebecca ([email protected]).

*The MTD Department response will be delayed during holiday breaks, GVSU Fall/Spring breaks, or any other GVSU closure.

*IMPORTANT* View the room calendars before submitting your request using the links below. To view the start and end times of each event, click the "Week" button in the upper right corner.

*IMPORTANT NOTE*

MTD is no longer assisting with the scheduling of 1200 and 1210. To request those spaces, you must contact [email protected] directly and provide them with the following information:

  1. Room being requested
  2. Date(s)
  3. Time(s)
  4. Name/Purpose of the Event
  5. Estimated number of attendees
Event Contact










Room Reservation Details

TO ALL STUDENTS: If requesting SVS Recital Hall, KBB, or Louis Armstrong Theatre for rehearsals or events after business hours (5pm), a faculty member MUST be with you to open the space for you. The faculty member is also required to stay with you for your entire time slot to ensure proper treatment of the performance spaces.




















































Reservations of the Louis Armstrong Theatre (LAT), LAT Lobby, and Linn Maxwell Keller Black Box Theatre (KBB) may only be requested in accordance with the following:

Section 1: Requesting Entity

  1. Only requests from official Grand Valley State University (GVSU) units, departments, and organizations may be approved.
  2. Student groups requesting to use these spaces MUST have a GVSU faculty or staff advisor in attendance for the duration of both the rehearsal and event.
  3. If the event is not being planned, run, and managed by a GVSU entity then the event may not take place in LAT or KBB.

Section 2: Availability of the Theatres

  1. While the Department of Music, Theatre, and Dance (MTD) will do its best to accommodate requested dates, availability of the theatres is also based upon the availability of MTD support staff.

Section 3: Ticketing

  1. Requesting entities may not ticket for their events hosted in LAT or KBB, and events must be free to attend.
    1. The MTD has an exclusive ticketing contract for the theatres in the Haas Center for Performing Arts.

Section 4: Time Limits for Events

  1. Events are limited to four (4) hours in length. This includes setup time before and cleanup time after the event. An additional one-and-a-half (1.5) hours for rehearsal may be reserved directly before the scheduled event time or on a separate date no more than five (5) days prior to the scheduled event.
  2. Requests for additional time beyond the times outlined above must be requested a minimum of five (5) days in advance. Approval for these requests is not guaranteed and is at the discretion of MTD and based on support staff availability.

Section 5: Support and Technical Needs

  1. MTD will provide the following for events in LAT or KBB:
    1. One (1) person to operate the lighting and sound system.
    2. Lighting is limited to white full stage lighting up and down, and lights in the seating area up and down.
    3. Sound is limited to two (2) microphones (lapel or handheld) and a playback of audio tracks from files or from a portable audio device (cell phone, iPad, etc.). Audio tracks to be played must be provided at least twenty-four (24) hours in advance of their use.
    4. Use of a theatre projector and screen. Projector connection can be made in the tech booth.
    5. Up to fifty (50) chairs and four (4) folding tables.
  2. Requesting entities will provide the following:
    1. A laptop if needed for projection, adapters for the laptop, and a person to run the computer if it is not the presenter.
    2. Any and all stage decoration.

Section 6: Using the LAT Lobby, Catering, and Food Services

  1. Requesting entities wishing to also reserve the LAT Lobby for refreshments for their event must include the LAT Lobby in their request or submit an additional request for the lobby
  2. Requesting entities must adhere to the university catering policies. MTD will not order catering for non-MTD events.
    1. Please avoid nuts and shellfish when ordering as there are severe allergies within MTD.
  3. Requesting entities should also ensure that the appropriate tables, chairs, etc are requested for their event through facilities. MTD will not order tables for non-MTD events.

Event Support Requests

This section is only for events submitted by MTD Faculty/Staff and MTD Students.












Publicity Information

This section is only for events submitted by MTD Faculty/Staff.












Human Verification *

Page last modified May 27, 2026