Supplier Information: Getting Your Invoice Paid

To avoid payment delays and expedite the payment process, please follow the guidelines below:

  • Make sure we have your current W9 Form (or appropriate taxpayer identification form) on file
    (If you don't have one, please complete the Fillable Blank W9 form)
  • When submitting invoices for payment:
    • Include the GVSU employee name and department placing the order and
    • Include the GVSU Purchase Order Number (NOTE: a PO is required on ALL invoices)
    • Remit invoices to:
      GVSU employee name and department

      If you do not have an employee name or department, remit invoice to:
      GVSU Accounts Payable
      1 Campus Drive 2015 Zumberge Hall
      Allendale, MI 49401
      Or Submit via e-mail - as an attachment - to: [email protected]  
      Note: please do not send a link to the invoice, it must be received as an attachment.

Payment Methods

  • EFT/ACH: Suppliers wishing to receive payment via EFT/ACH should contact our Accounts Payable office to request a Supplier Direct Deposit Form.  You will receive instructions for submitting your information with the form. When payments have been made, you will receive an e-mail containing the transaction details.
  • Virtual Credit Card: Suppliers can elect to receive payment using a "virtual credit card", which is a unique 16 digit MasterCard number.  Please contact our Accounts Payable office to request the Virtual Credit Card Sign Up form.  You will receive instructions for submitting your information with the form.
  • Check: Suppliers that have not selected to receive payment via one of the methods listed above will receive a paper check.
  • If you are a Supplier and have questions regarding the payment process, please contact a member of our Accounts Payable Staff.

Page last modified December 22, 2023