Registration - Drop/Add - Override Requests


Override Requests

All Registration Permits, Prerequisite Waivers, and Closed Class requests are submitted by students through Banner. The Registrar provides an instructional video to guide students through the process (Registration Guide). An explanation of the error and their resolution are outlined here (Registration errors).  If resolution requires an override from the BMS department, click on the link at the bottom of the Banner webpage you are taken to when an enrollment error is generated (Registration Override Request) to submit a request. Requests from the previous day are sent to the BMS department where they are addressed in the manner outlined below.

As the BMS department denies requests to enroll in closed class sections (see below) students should check Banner on the Mon after tuition is due and the Wed after finals as grades are posted. Tuition deadlines are posted on the Registrar’s website.

Repeat Limit

Repeat limits are not resolved by the BMS dept.  If you are taking a class for the third time (or more), you must download the Repeat Limit Approval form and get it signed by your advisor and the BMS unit head before taking it to the Registrar office where you can enroll in the class.


Permits: Prior Approval Required

Registration permits on sections of BMS classes.  Sections with permits are identified by clicking on the class CRN in Banner (Registration permit required).  Reasons for these permits are addressed below.

BMS 213, 291 and 309: Permits are placed on these lab classes because the BMS dept will not go over capacity due to our concern for student safety in labs (that is the policy for ALL lab sections).  Thus, the BMS dept is holding these sections in reserve.  We have a limited number of faculty who can teach these classes so we want all sections to fill before we enroll student in these sections.  Once we enroll students, these sections are still at risk of being cancelled: student enrolled in these sections should continue to look for open sections to move into rather than being asked to drop the class close to the beginning of the semester.

BMS 392, 393, 394 - Lab assistants:  Lab assistants are coordinated by faculty.  Please contact Dr Capodilupo (Physiology Lab), Prof Wieber (Anatomy Lab), or Dr Baxter (Microbiology Lab) if you are interested.  They will explain the class and submit the override request.  Any student requesting enrollment into these classes will be directed to the faculty member above.

BMS 399 or 499:  Individual BMS faculty work directly with students in these classes. Students should contact a BMS faculty member about the nature of their reading assignments or research they want to do with the faculty member.  Once they have the faculty member’s approval for a particular number of credit hours, students must login to Banner and submit an Override Request for the class (it does not matter which section as the dept will provide the override for the appropriate section).  In that request, please include the name of the faculty member and the number of credit hours.  The BMS dept will confirm with the faculty member and an override generated for a student to enroll in a section of the class.  For BMS 499, the faculty members name will be added to a section of the class.

BMS 460:  Students must contact Dawn Richiert for approval to enroll in BMS 460. 

BMS 492 Internships: Students interested in internships should contact Dr Deb Burg early in the process.  The details of an internship must be worked out well in advance of the semester.

Prerequisite Error

Prerequisite errors occur when a student has yet to complete a required class at GVSU (Banner does not have a record the student completed the prerequisite class).  Classes have prerequisites to ensure students were exposed to material required for them to be successful: instructors expect students to remember information from prerequisite classes.  Resolving this error requires a student to enroll in the prerequisite class at GVSU the semester before (if you enroll in the prerequisite in the Fall, you will be able to enroll in the next class in the Winter semester). The BMS department is extremely reluctant to provide prerequisite overrides without evidence a student has completed (or is completing before the class starts) the prerequisite class. 

 

Concomitant labs (BMS 213 or 291): If you are unable to enroll in BMS 212 or 290, there is no reason to generate an override request for the associated labs (BMS 213 or 291).  Students are not required to enroll in the lab at the same time as lecture (you can take the lab in a later semester).  Once you are enrolled in the lecture, you will be able to enroll in an open section of BMS 291 or 213.

Taking/taken prerequisite class at another institution: For those planning to take an equivalent class at another institution, please do not enroll in the prerequisite class at GVSU (see Prerequisite error reports). Rather, submit a Registration Override Request through the link at the bottom of the denial notification page in Banner.  In the Comments, indicate the institution where the class will be taken. The BMS dept will provide a temporary override for a student to enroll in the class: the dept response to your GVSU email address will include the class they must enroll in at that institution (based upon GVSU Course Equivalencies).  The override is temporary because the dept requires evidence a student completed the class with a grade that transfers to GVSU in order to remain in the class (see Evidence of enrollment).

Evidence of enrollment: A single screenshot (or cell phone picture) of an unofficial transcript (that institution’s “Banner”) including: 1) student’s name, 2) institution, 3) dates of the class, and 4) course number sent to BMS Registration.  Once the final grade for the class is posted, an official transcript must be sent by that institution to the GVSU Registrar (not the BMS dept).  This confirms the student successfully completed the class and adds those transferred credits to the students GVSU transcript.  This final step is required for you to remain in the BMS class.

Prerequisite error reports: At beginning of each month, students with prerequisite errors are notified by the Registrar. The BMS dept then contacts the student asking them to resolve the error or drop the class.  If they were enrolled in the prerequisite class in the Summer (in order to enroll in the Fall class) and dropped before the semester started, they must provide the BMS dept with evidence of enrollment in the prerequisite class at another institution (see Evidence of enrollment). In addition, they must drop the class before being allowed to re-enroll (even if the class is full). 

Other reasons: If a student requests a prerequisite override without taking the prerequisite class elsewhere, they must explain how they will overcome the lack of knowledge from the prerequisite class (taking the prerequisite class at the same time is NOT adequate).  The BMS department will consider your request (chances of approval are low). If you believe a class already completed meets the requirement (but is not equivalent to the prerequisite at GVSU), email a class syllabus to BMS Registration and the BMS dept will evaluate the class. 


Closed Class (at capacity)

Capacity overrides: All requests for capacity overrides into lab sections are denied for safety reasons.  For lecture sections, the BMS department will not even consider closed class permits until 3:00 pm on the Monday following the tuition deadline of the semester for which the student is registering.  The BMS dept requires instructor approval for a capacity override. Students should contact the instructor (once posted to Banner) asking for their approval before submitting a request.  However, as students constantly adjust their schedule, there are usually seats opening in closed sections daily so keep checking Banner for an open seat in the section you want to enroll in.

Enrolling in a closed class: Once a student receives an email from Banner that the capacity override is approved, they should go to Registration – Add/Drop.  At the bottom of the page are small boxes: type the CRN for the closed class into the box (one CRN per box) and click Submit.  This process is also helpful to switch lab sections without dropping a lecture (Use the drop down menu on the lab section you are enrolled in to Webdrop, add the CRN for the lab section into the box, THEN Submit).