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Hello, everyone. In this video I would be showing you as a faculty how to approve or deny a student's test request.

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Or final exam requests using our Accommodate system.

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Usually, when a student submits a test request with the Student Accessibility Resources'

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Office, as a faculty, you would receive an email. Within that email, there'll be a link to the system which you can click on that takes you directly to the system where you can make the approval or denial.

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However, in this particular video, I will be showing you how to access the students request from our website.

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From the student accessibility's page, you would scroll down and click faculty portal.

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From the faculty portal, you have different options under the quick links. To access the student's request, you'll click 'view student test request'.

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You'll be taken to a new tab where you would have to select if you're a faculty or a student.

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As a faculty, you'll click the faculty option. When you click faculty you'll be required to sign in with your login credentials.

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After which the homepage would be displayed. Your homepage may be different from this.

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Which is totally normal. From the home page, you click on the 'courses and test requests'. This will bring you to the course details page, where you would see all your courses. And then you'll first of all select your course.

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So when you select your course you would see the course details page, test request and the exam tabs.

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You click test request to view the test requests that have been submitted by your students.

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By default, it shows you the 'not yet scheduled' test request tab.

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Under the 'not yet scheduled test request', you'll see test request of your students that have been submitted.

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Click on your student's test request and fill in the information.

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So the first thing you have is to determine if the test request is approved or denied. Based on the option you select, you would need to provide additional information.

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To deny the test request, click 'no' and then you'll be required to give us some information why you're denying the test request.

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Once you do that you click on 'save' and the test request denied. The students will get an email automatically.

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Once you save it, the test request is denied. And you can see that the test request has been denied.

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However, if you want to approve it, so I'm just going back to that same test request.

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If you want to approve it, you click on testing request approved and then once you click on approved you need to go through the request. As a faculty, you can directly upload the exam from here and we'll be able to see it on our end as student accessibility resource officers.

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So you can click on upload new exam. You give the exam a title let's say the midterm Is the final exam yes or no?

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So let's say it's no. And then you want to put how long are you giving? So basically, how many minutes are you giving the class to take this test?

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Now this information is useful or required by our office so that we can be able to determine how many additional minutes the students would need based on their accommodation.

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So let's assume this is a one hour test. For the class and then once you've selected the duration you upload the file So I'm just going to upload this file.

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So once I upload it, then you put the start and end date. Now, this is very important for us because it's possible that you have several students that are taking the same test at different times.

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And so the system is going to match this exam instruction with the test requests based on the start dates and the end dates.

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So let's say I want these students to take it between now and this time any test requests that are submitted by your students within this time frame would automatically use this exam. So you will not need to repeat the upload process. Also, you can specify

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The approved aid, what do you want to be able to use? Do you want it to be able to use calculators, math formula or whatever, dependent on the exam And then once that is done, you click save.

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or Submit Request. All right, so I've submitted the exam. So the SAR team will be able to see the exam and will be able to administer the exam to the students.

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Now, under the student requested resources, you will see what the student is requesting for.

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Fortunately, I'm not requesting for anything from my faculty, but if the students are requesting for that then you'll be able to see it here.

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And usually we need you to review these resources and acknowledge that you have reviewed them and you approve them.

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Now, once that is done, you need to tell us, how are you going to deliver the exam? Are you going to upload it in accommodate? Are you going to email it to us? Are you going to deliver it to the office?

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Or will it be administered through Blackboard? So we need you to fill out this part.

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Also, how do you want the exam to be returned after the student has completed it? If it's a Blackboard exam, you want to select submitted via Blackboard.

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Blackboard. If you want to see them to return it, you have to select the option so you just go through the list and select the appropriate return method. If it's an open book exam, select yes or no. If calculators are allowed. So these are basically optional fields and you do not have to answer them.

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So it's only the mandatory fields that should be completed. Once that is done, you click submit.

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The testing team and the students will be notified that the test request has been approved and if it's denied, they would also be notified. Thank you. And this is the end of the video. Bye for now.

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Hello, everyone. In this video I'll be showing you, as a faculty, how to upload your exams in accommodate.

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Usually when a student submits a test request through our system, as a faculty, you will be notified that your student has submitted a test request to take a test with the student accessibility resources' office. Also, you would be sent reminder emails from the system to upload their exam.

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To upload your exam, you can click on the link in the email which would bring you directly to the faculty page.

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Once you log in. You'll be brought to the home page. It might be different from this which is totally fine. You should see the newsfeed nevertheless.

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All right. To upload the exam first you go to the 'courses and test requests' menu and then you select your course. It's possible as a professor that you see several courses which are the courses that you are taking. So you can either see one to as many classes as you are taking

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In a given semester. Once you select your course.

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You go to the exam tab. Under the exam tab you can upload as many exams as possible for the class.

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depending on how frequently you quiz your students.

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To add a new exam you click the 'add new exam' icon and then you select the title. So I'm uploading the final exam now, the same way you upload final exam is the same way you upload midterm exam or regular quizzes.

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Is there a final exam you need to select yes or no. So this is final exam. So that tells us that it's final exam.

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And also it defaults the length of the exam to the default duration which you have set in the system, which is 110 minutes. If it differs, please let us know.

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Also, if it's not a final exam you click no and then as the faculty you're able to select the time that you're giving the class to compete the test. The reason why we need this information is that it will guide us

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As the SAR team in determining how many minutes the students need in addition to the time you're giving the class based on their approved accommodation. Once that is done you click on upload attachment. So I'm just going to upload my file.

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Once you upload the attachments, then you need to select the start and end dates. Now, the reason for the start and end date is the system uses the start and end dates to map each exam to the student's test request.

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So if a student, for example, books a test request to take a test on the 22nd of April.

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And my start date is, let's say the 21st to the 24th of April. What that means is that the system is going to know that automatically this is the exam for my test that is happening tomorrow. If I have another test that is coming up on the 26th, the systems rather, we will not map this test to my 26th test/exam

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because it is not within the end date range. So that's why we need to start and end it so the system can be able to map each exam to the appropriate test request from the various students.

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All right. So once that is done, you might also want to put in the approved aid if it is a calculation class, for example, you might want to approve calculators.

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If it's an open book exam, you want to select that and also you can leave it blank. So you can go through the approved aids, so that also informs our team of what is approved for the students to use during the test.

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You can skip the dates and the times, they're only applicable if you want students to take your exam on a particular day, at a particular time however you would need to reach out to this testing team if that is what you want so that

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they can advise you on the rights step to take so you can decide to leave the days and the the time range and black, just leave it the way it is. And once you're done you click submit. Now you notice that the apply to all records is defaulted to yes and it's

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A field you cannot change. The reason is because this allows the system to map the uploaded exam to all the students' tests request for all the students taking your class within the time range.

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Once that is done, you click submit and that is how to upload your exam in accommodate.

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Thank you for your time and bye for now.

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Hello, everyone. In this video, I'll be showing how to access your student's accommodation memo.

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So usually when a student accommodation memo has been generated and it requires your signature more like an acknowledgement, as a faculty, you would receive an email. From the email you can click on the link and then log in as faculty.

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However, in this video I'll be showing you how to access the student memo from the Student Accessibility Resources' websites.

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So first of all, from the Student Accessibility Resources website, you click 'faculty portal'. Once you click on faculty portal, you scroll down and then click from the quick link, 'view your student accommodation memo'.

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The first thing you're going to be asked in the new tab is 'what type of user are yuoy? student or faculty?' As a faculty, you click on 'faculty'. Note that you would be required to log in with your faculty credentials so your username your password and your two-factor

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Once that's done on your homepage, you will see your letters to review.

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So you can go into any of these letters and review them.

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So I'm going to select the first letter and click review. Once you click review you scroll down you'll see the information for the student. You see their information and then you can read through this before acknowledging it once you're done you type in your signature.

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In this case you can just type in your first name and last name to acknowledge that you have received the memo.

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And then you sign it. With Accommodate, you can sign as many letters as possible.

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In a short period of time by just clicking the next icon to move to the next letter.

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Now, it's possible that when you log into the system, you might not see the letter. And so to view the letters, you click on 'accommodation letters menu'

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and then within the menu you will see the accommodation letters that require your signature.

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Now the onus is on the students to reach out to you as a professor to discuss their accommodation requirements.

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And this brings us to the end of the video on reviewing and acknowledging students accommodation letter. Thank you for your time and bye for now.

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Hello everyone, In this video, I'd be showing you how to schedule a faculty consultation appointment with the Student Accessibility Resources Office here at Grand Valley State University.

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To begin, you would visit our website, gvsu.edu/accessibility. From the home page, you'd click on the GVSU faculty and staff navigation option.

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Which is just directly below the name of the office. Once you click on the GVSU Faculty and Staff option, a drop-down would be displayed.

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On the drop-down, select Faculty Portal. This will take you to a new page, which is the Faculty Portal page. Scroll down on the page, and in the quick link, select the option Faculty Consultation Accommodation Memo Support.

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Once you click on this, it will take you to a new tab.

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Which is the Microsoft Bookings page. So on this page, you are able to select a time and a date that works for you to be able to meet with the…

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With a member of staff to discuss accommodations of your various students.

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Alright, so there are two options. You can either…

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select a particular staff if you know who you want to, meet with. So, let's say, for example, I wanted to meet with one of the assistant directors. I can click on the scroll down.

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the drop-down option, and then select the name of the staff. Please note that this list will always be updated to reflect

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the name of the employees (advisors) that we have in our office. Alright, and then if you want to just meet with anybody, with probably no person in particular, right, you can just leave the anyone option displayed. Now, you might be asking, how would I know who to meet?

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If you want to discuss a student accommodation memo, right, on the memo, you would see the name of the advisor. And so, if you know the name of the advisor on the memo, you can select the name of the advisor here. However, if you just want to meet, you know, to just probably learn more about how you can support your students, then you are free to leave the anyone option.

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Selected. Alright, so once that is done, you would…

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scroll down on the page, and then you will see a calendar. So the calendar will basically show you the different days in the month, and the time available. As of today, today being the last day in October, we don't have any appointments available. So I would click on the next month button, which will show me

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availability for the month of November. Now, once I click on November, as you can see, we have several times available on Monday. We have 8am, we have 8.30,

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And so you can select a time that works for you, a time and date that works for you. Alright, so I'm just going to leave it at Monday.

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at 8 AM, and so you select the time that works for you. Once you've selected the time.

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Once you've selected the term, you scroll down on the page and then provide your information. So, for example, you provide your first and last name.

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After that, you provide your email address. These are both mandatory fields.

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Then your address, which is optional, so I'm just going to leave it blank. Your phone number.

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Also, if you had any special requests, you can actually add it here, so that your… the advisor you'd be meeting with would actually know.

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of this request. And then also, there are other optional fields that You, can…

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answer. For example, there is the G number of your students. So again, if you are meeting regarding a student's accommodation memo, right, on that memo, the G number will be specified there. So you can provide the G number here. What it does is that it helps the

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Advisor to better prepare for your meeting.

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And they would also have the student's record pulled up so that you save time on the meeting. So, but that's an optional field, so you are not mandated to enter the student's G number.

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Then also, if you're a…

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if you're a faculty member, you click yes on the question, are you a GVSU faculty member? If you're not a faculty member, then you have to call the office, because this particular form is designed for faculty members. So, I'm a faculty member, so I'll click on yes.

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And then, also, you need to provide the name of the accessibility advisor on the memo.

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So I'm going to provide the name of my boss. And so once that is done, you click on the book option, right? Click on the book button. Once you click on it, you would get an email.

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confirming that your session has been booked. And also, again, if you want to reschedule, you have the option to reschedule it. You can also cancel the booking from this page. Also, you can reschedule the meeting.

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And cancel the booking from the email that you received. And that's the end of this video. If you have any questions, please feel free to reach out to us.

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via our email, that's [email protected], or you can call us at 616-331-2490. Thank you, and bye for now.