Registered Student Organization Handbook
Requirements for Registration
Student organizations must comply with the following registration requirements. Organizations are reviewed by the Student Organization Review Board to determine classification level.
- Each group must have an advisor who is a full-time faculty or staff member; in addition, an adjunct staff or faculty member or Graduate Assistant of the Office of Student Life may be a co-advisor.
- Each group must complete the required registration process on the Office of Student Life Department Web Site (www.gvsu.edu/studentlife ) provided by the deadline date established for each academic year. Failure to register by the deadline will result in loss of recognition and the loss of privileges accorded to RSO's. It is recommended that organizations complete the registration process as early as possible to avoid the possibility of losing privileges. New organizations may register at any time during the year but must complete the process within one month. It is understood that information provided in the registration process will be treated as public information and distributed to the university community as needed.
- The Office of Student Life defines an organization as a group of four or more members. Organizations must have four members in order to be approved. A president, financial officer and two other officers must be designated on line. Groups with less than four members may meet with Aaron Haight, Assistant Director of Student Life to discuss membership issues. Temporary approval may be granted if a membership plan is established, but membership numbers must reach four within 2 semesters or the organization will be unregistered. Groups with less than four members will have limited privileges determined by the Office of Student Life.
- Officers for RSO's must be in good academic and judicial standing as well as registered for at least six semester hours of credit at GVSU during their term of office. A staff member in the Office of Student Life will review academic progress each semester. Officers not maintaining a 2.0 cumulative GPA and a minimum of 6 credit hours will forfeit their position upon notification from the Office of Student Life. The organization advisor will also be notified regarding the status of the officer.
- Student organization officers must complete the online officer training as well as participate in New Organization Orientation via the Student Organization Center. The officers of RSO's are responsible for familiarizing themselves and all members with all university procedures pertaining to the organization's activities. Each organization shall be responsible for the individual and collective conduct of its members in all of its group-sponsored activities and functions.
- Fraternities and sororities have complex needs concerning the Office of Student Life and national headquarters' requirements. Additional registration requirements must be completed and submitted to the Office of Student Life to finalize the process. An outline of these requirements is available on-line or from the Assistant Director of Student Life for Fraternity and Sorority Life. A 2.5 minimum GPA is required of all students who are offered invitations to join Greek organizations.
- Organization members of sports clubs must complete the GVSU Sport Club Release Statement Assumption of Risk and Release for Participation in Campus Activities Form before participating in sport club activities. Organization presidents are responsible for ensuring that all members have completed the forms and that the forms are submitted prior to participating in any sport club sponsored activity.
- The Office of Student Life will not recognize organizations with a mission statement that does not reflect the mission of GVSU. A student organization's constitution and bylaws may not be in conflict with the regulations of the university or local, state or federal laws.
- Grand Valley State University is an affirmative action/equal opportunity institution. It encourages diversity and provides equal opportunity in education, employment, all of its programs, and the use of its facilities. It is committed to protecting the constitutional and statutory civil rights of persons connected with the university. Unlawful acts of discrimination or harassment by members of the campus community are prohibited. In addition, even if not illegal, acts are prohibited if they harass or discriminate against any university community member(s) through inappropriate limitation of access to, or participation in, educational, employment, athletic, social, cultural, or other university activities on the basis of age, color, disability, familial status, height, marital status, national origin, political affiliation, race, religion, sex/gender, sexual orientation, gender identity and expression, veteran status, or weight. Limitations are lawful if they are: directly related to a legitimate university purpose, required by law, lawfully required by a grant or contract between the university and the state or federal government, or addressing domestic partner benefits.
- In the event that a request for the establishment of a second organization with a similar mission to that of an existing organization, the Student Organization Review Board will review the request and determine if a second organization with a similar mission is needed. Generally, two organizations with the same or similar mission will not be recognized separately (i.e. two volleyball clubs will not be recognized).
A final requirement for registration is for all officers and members who wish to join your organization to accept the Officer & Member Agreement.
Page last modified October 16, 2013