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Officer Requirements & Expectations

Student organization officers and all general members will be required to review the following terms and conditions to their involvement within student organizations. This agreement establishes the understanding that the student involved is aware of the policies and procedures associated with their involvement in student organizations at Grand Valley State University.


Officer & Member Agreement

Grand Valley State University Office of Student Life

Student Organization Officer & Member Agreement
The Family and Educational Rights and Privacy Act of 1974 (as amended in December 1974) provides that the release of educational records (or personally identifiable information therein, except for public directory information) without the written consent of the student will not be made. In order that Grand Valley State University may comply with the law this Registered Student Organization Officer & Member Agreement is required of all student organization officers and registered members.

Officer & Membership Responsibilities
I understand that I am responsible for familiarizing myself and my organization members with all university procedures and policies pertaining to the organization's activity. This includes, but is not limited to, the following: The GVSU Student Code, Office of Student Life Student Organization Manual, Event Services Policies and Procedures, Office of Student Life Policies and Procedures, Greek Life Manual, and Sport Club Policies and Procedures. As an officer of my student organization I understand that I may be personally subject to university disciplinary action for violations of university policies by members of my organization or their guest during organization sponsored activities. Such violations will be referred through the appropriate university judicial body.

Academic Information Release
I understand that as an officer of a registered GVSU student organization I must maintain a cumulative GPA of 2.0 or better. Officers must be in good academic and social standing. Officers must be registered for at least six semester hours of credit at Grand Valley during their term of office. I understand my academic progress will be reviewed each semester by a staff member in the Office of Student Life. In the event my cumulative GPA falls below the 2.0 minimum requirement, or if I am taking five credits or less, I will forfeit my officer position upon notification from the Office of Student Life. I understand my organization advisor and/or president will also be notified of my status. I also understand that GPA verification will also be provided to fraternity and sorority headquarters for verification requirements.

Address Information Release
I understand that additional information, (other than student ID number), will be treated as public information and distributed to the university community when necessary. Those members wishing not to have this information published must submit their request in writing along with the registration application. Organization officer information will also be provided in the registered student organization information published by the Office of Student Life Office as well as on the department web page. Telephone information will also be provided to interested students wishing to make telephone contact with the leadership of the organization. An e-mail address listing will be available via the Office of Student Life web site.

Non-Hazing Statement
I understand and will support the University's policy on hazing. GVSU Student Code Section 221.00 Hazing: The University prohibits any student, acting alone or with others, to conspire to engage in hazing or to participate in hazing. Hazing is defined as any action taken or situation created, whether on or off campus, for the purpose of initiation or affiliation with any organization or team which jeopardizes the physical and/or mental well being of any individual, or is, presumably, an illegal activity. Freedom from humility and danger of hazing is guaranteed to every student on this campus. This policy includes individuals as well as whole organizations. Any violation of this policy must be reported immediately to the Director of Student Life.

I have read, understand, and agree to the terms and conditions contained in the Student Organization Officer & Member Agreement.