Faculty Conference Travel Grant Announcement
beginning at 8:00am
Wednesday, October 1
Q: Do I have to be tenured to receive a grant?
A: No. All faculty, full or part-time, are eligible for all grants. However, some grants require a tenured or tenure-track faculty member as a participant in the grant activity. Check the FTLC Grants table to verify.
Q: What kinds of projects are funded?
A: Pew FTLC grants are primarily focused on teaching and learning related projects. We have funded everything from conference travel to the purchase of animal skulls to comprehensive curricular revisions. Pew FTLC grants can help you:
Q: Is there a limit as to how many grants I get?
A: It depends on the grant (see 'Of Note' on the FTLC Grants table). If there is no specific limit stated, you may apply for more than one, but all other things being equal, faculty members and/or departments who have not received grants in preceding grant rounds will be given priority over those who have.
Q: What if my project has elements of my own research agenda?
A: Teaching, scholarship, and creative activity often intersect. We encourage faculty to use their scholarship and creative activity to inform and enliven their teaching whenever possible, and we support this Teacher Scholar model in our grant program.
Q: Are students eligible for grants?
A: Students are not eligible for FTLC grants. Contact the office of Undergraduate Research and Scholarship for student travel grants. Here is a link: http://www.gvsu.edu/ours/ However, you can pay student wages as part of a Pew Scholar Teacher or Presidential Teaching Initiative grant.
Q: Is there anything to be especially aware of when applying for a grant?
A: Timing. Check the grant’s opening dates (date you can start to apply) or deadlines (date the application must be received by to be considered for funding). Travel grants especially deplete quickly (often on the opening date).
Q: Do the deadlines for competitive grants (October 1, February 1, and April 1) correspond to specific dates when the project is to take place?
A: Mostly. October 1 is for Winter Semester, February 1 is for Summer Semester, and April 1 is for Fall Semester. They should correspond if possible, however, the Grants Sub-Committee will consider grants outside the specified dates.
Q: Do the deadlines for conference travel grants correspond to specific dates when the travel is to take place?
A: Yes. One must travel within the specified dates of the grant period or the funds are automatically forfeited. Funds awarded for one grant period cannot be transferred to another grant period.
Q: When the opening date and/or deadline lands on a weekend, does this actually mean Friday or Monday?
A: No. Because our applications are online, it means the date specified starting at 8:00am or up to midnight. For example, if October 1 is a Saturday and 1) is the opening date, you can start to apply for the grant at 8:00am. If October 1 is a Saturday and 2) is a deadline, then you can apply up until 11:59:59 pm that evening.
Q: How thoroughly should I fill out an application?
A: A primary reason many grants are denied is due to the lack of thorough implementation and assessment plans. Another reason many grants are reduced or denied is due to a lack of detail or errors in the budget. So, be as specific and thorough as possible.
Q: I’m applying for a stipend. Are there any maximum limits other than the overall grant total?
A: There is a limit of 20 hours per week ($25 per hour) up to $5,000 per person.
Q: What if I am teaching during the time I am applying for a grant stipend? Is that a problem?
A: If this is the case, you must explain in the application how you will accomplish the stipend work while teaching.
Q: How do I determine what the hourly wage is for students?
A: Student wages are paid at a variety of different pay scales, depending on student experience and other factors. The student wage rate schedule can be found online at: http://www.gvsu.edu/studentjobs/wage-rates-2014-32.htm.
Q: What kinds of technology are supported in the grants?
A: We have funded everything from rock slides to sound systems. If you need software, be sure to check if your department or GVSU already owns a license and mention that in your grant application.
Q: Can I buy a computer?
A: We do not assist with the purchase of computers.
Q: Can I buy an iPad?
A: We are able to fund a small number of iPads (1-6) if they will be used in specific, teaching-related pilot programs.
Q: If I get funded for a new technology, can I get a stipend for the time needed to learn, incorporate, or teach that technology?
A: No. The Pew Technology Enhancement grants are not eligible for stipends.
Q: Who do I contact if have questions about this process?
A: Kathryn Stieler at firstname.lastname@example.org. Consultation is encouraged before submitting a proposal and helps you know that you are applying for the appropriate grant and that your application is in good order.
Q: Do any of the grants require consultation?
A: No, but a consultation can be very helpful and is recommended for all grants. For the Presidential Teaching Initiative grants, the largest grants offered, we strongly recommend that a pre-proposal be submitted by the first Friday of the Winter Semester.
Q: Where do I send my expenses?
A: To your department staff. All requisitions, PO’s, invoices, purchases and travel expenses are to be submitted to your department for reimbursement. After payment, your department then submits the expenses to the Pew FTLC for reimbursement. Only student wages and GVSU faculty stipends are paid directly by the Pew FTLC. Detailed instructions can be found on the website page for the particular grant you have received. Go to the FTLC Grants table and click on the title of your grant for more details.
Q: How do I pay students who work on my grant?
A: Contact the FTLC at email@example.com before the student starts working. The FTLC staff will enroll the student in Ultratime for wage payments.
Q: I have a grant, but the plans have to change a bit. Can I shift funds to what is needed for the project?
A: Almost always, yes. But you do need to check with the Pew FTLC before going ahead with the change. Contact Kathryn Stieler at firstname.lastname@example.org.
Q: I have some expenses related to this project that took place prior to the approval date. Can I get reimbursed for them?
A: No, there is no retroactive funding. All expenses in the application and eligible for reimbursement must take place after the Grants Subcommittee approves the project.
Q: We are finishing the fiscal year but my grant expenses won’t be ready by then. What do I do?
A: It depends on the type of grant. Travel Grants and Pew Intensive Workshop/Institute Grants should be reimbursed in the Fiscal Year the travel takes place. Be aware that these two grants also require a report before reimbursement can take place. All other FTLC grants can span multiple fiscal years and can be reimbursed before a report is due.
Q: I’ve spent all the money – what else do I need to do?
A: All grants require a written report to close the grant. Travel Grants require the report to be in BEFORE reimbursement can take place. New grants will not be approved until prior grants are up to date with report requirements.
Q: What should my report look like?
A: Here is a link to Final Report Instructions for more detailed information: FINAL REPORT INSTRUCTIONS
Q: Where do I send my report?
A: Upload your report on the Pew FTLC grant website. Go to the FTLC website, click on “Apply for Grants”, logon, and you will see your grants. Highlight the grant, click “View”, and upload your report where indicated.