Event Services

Policies and Forms

Fundraising Form

This form is used by student organizations who are going to be holding a fundraiser (dances, bake sales, selling merchandise, ticket sales, etc.) where money will be raised/collected either for your organization or another cause. This form MUST be completed online. Organizations/departments will be able find the form on Grand Valley's Student Life page on OrgSync.

Click here for the Fundraising Form on OrgSync.

Food Waiver

In order to bring any food into the building that is not ordered from campus dining, a food waiver form must be filled out for campus dining to be reviewed. Once reviewed, you will be notified of approval or denial via email. Food waivers are available in the campus dining office (0101 KC) located in the lower level of Kirkhof Center near River Landing --stop by between 8am-5pm, Monday-Friday. Please be aware that this form must be done minimally three days prior to your event. Failure to comply with these rules will result in a fine which would be assessed against your student organization or department.


5K Run/Walk Information

To fill out the application click here.

To fill out the evaluation click here.


Sales, Solicitation, Petition Circulation, & Literature Distribution

This form is used for both on campus and off campus clients who want to use the Public Gathering locations to pass out information or wish to get petitions signed. The Public Gathering locations are the Transitional Link and the Clock Tower. You must first check availability of these locations with Event Services. Once you schedule the time/date with Event Services you can turn in your Sales, Solicitation, Petition Circulation, & Literature Distribution Application to Event Services for approval.

Click here for the Sales, Solicitation, Petition Circulation, & Literature Distribution Form


Student Organizations/Departments who are planning to have a bonfire need to first reserve the space with Event Services. The reservation will be put in as tentative until all of the paperwork is complete. Once the Bonfire Application is filled out by the Student Organization/Department, it is then turned into Event Services for approval. This form MUST be completed online. The applicant will be notified via email if their event has been approved or denied.

Click here for the Bonfire Application.

Dance Contract

Any student organization that is holding a dance must complete a dance contract. All dances are held on Saturday nights and are part of Laker Late Night. Dance dates are determined at the Laker Late Night lottery that is held once each semester. After the sponsoring organization reads and fills out the dance contract it is then turned into Event Services for approval. It must be turned in 10 working days prior to the event.

Click here for the Dance Contract

Click here for the Dance Contract Policy

Dining/Media Authorization

This form is to be used for Student Organizations who would like to order any media equipment or catering services for their event. After the organization fills out the form it is then turned into the Office of Student Life Front Desk to obtain their account number and verify that their organization has enough funds. After the Front Desk fills in the account number and Krista McFarland signs the form it is then given to Event Services.

Click here for Dining/Media Authorization Form

Page last modified October 31, 2014