Weekly Mailing to Tenure line, Affiliate, Visitors, Administrative Professionals, and Professional Support Staff in CLAS

CLAS Weekly Mailing 12-14-22

All       

1. CLAS Voyage

2. “Undeliverable” Incomplete Grade Form

Calendars                    

3. Important deadlines                    

4. Upcoming events                    

Campus Health Matters

COVID Policy

Reminders

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All

1. CLAS Voyage

The CLAS Voyage team has had a productive semester in the defining and designing phase of our work. Our primary product was the Curricular Frameworks for High Impact Practices, which is now available for conversations and feedback. We are confident that the work we’ve done has laid the groundwork for a successful next stretch of work.

We’ve identified project goals for the Winter 2023 semester, and are excited to share our anticipated actions, in no particular order.

Continue mapping the status of HIPs across the college, units, and majors
Mutual exploration of HIPs with interested faculty: What are they? How do we implement these to scale? How do we support them?
Further refine college- and unit-wide needs for faculty and staff in supporting HIPs
Develop the Embarking Experience model collaboratively with the Divisions of Student Affairs and Enrollment Development
Decide on Pilots for the Embarking Experience and unit-based student learning communities (applications forthcoming and due late January)
Call for and support units in summer work to work on embedding HIPs into the majors (applications forthcoming and due late January)
Continue to outreach to units to support conversations on HIPs and curricular alignment
Begin participating in the AAC&U Institute on ePortfolios and create the feedback mechanisms internal to CLAS and GVSU
Connect with student voices, individual and within groups such as student senate, student organizations and other affinity groups for feedback and support in refining the Voyage.

We look forward to continuing to build on our successes this past semester, and as always welcome feedback, thoughts, and questions .

2. “Undeliverable” Incomplete Grade Form

Please double check for typos in the email address you enter for your students on the CLAS Incomplete Grade Form. We have received many “undeliverable” emails from Outlook that can’t be delivered to the student because of typos. The Incomplete form serves as a contract between the instructor and student laying out the terms of completing course work, so if the student doesn’t receive a copy, they could argue that they didn’t understand what was required. Student email addresses are easily accessible in Banner.

Calendars                               

3.  Important‌ ‌deadlines      ‌

Dec. 16 Dean notifies candidate and unit head of recommendation

Dec. 17 Sabbatical reports due for sabbaticals taken in Winter 2022

Dec. 18, In MAK this Sunday, Grand Valley State University Police Department will be conducting a drill. Unit heads and office coordinators in MAK units have been informed.     

Dec. 19 Any course being taught by a part-time adjunct that has not met enrollment targets should be canceled today. Send contract cancellation notices to [email protected]

Dec. 20 Final Grades due before noon

Dec. 22 Final Grades available to students

Dec. 22 - Jan. 3 Break between terms

Jan. 6 Final Round Annual Schedule for 2023-2024 due to Dean’s Office

Jan. 9 Classes begin

Jan. 9 All materials must be uploaded to the candidate’s personnel Blackboard site by 5 p.m.

Jan. 9 Unit head copies contents of candidate’s Blackboard site to the unit personnel Blackboard site at 5pm (will receive an email from Heidi with instructions)

Jan. 13 Last day to add, register or pay for winter semester/100% refund deadline

Jan. 13 Last day for students to request Cr/NC grade option for Winter 2023 courses

Jan. 16 Martin Luther King, Jr. Day recess

Jan. 16 Faculty use Digital Measures to create their Faculty Workload Reports (FWRs) and submit to their unit heads, along with an updated CV. Joint appointees submit to BOTH unit heads.

Jan. 16 Date by which unit head lets Associate Dean Anderson know of unit decision regarding waiving unit peer review process

Feb. 3 75% tuition refund deadline

Feb. 1 Spring/Summer 2023 Schedule goes Live in Banner

Feb. 11 Units submit contract renewal materials to the Dean’s office

Feb. 17 Last date by which unit’s peer review should be complete, considering joint appointment feedback when relevant. (Units may opt for earlier deadlines)

Feb. 18 Units submit tenure and promotion materials to the Dean’s office

Feb. 20 – 24 Mid-term Evaluations

Feb. 25 Units submit promotion only materials to the Dean’s office (promotion to associate professor if not associated with a tenure decision)

Feb. 27 Mid-term grades due to Deans Office by 11:59 p.m.

Mar. 1 Fall 2023 and Winter 2024 Schedule goes Live in Banner

Mar. 5 – 12 Spring Break

Mar. 10 Withdrawal deadline for Winter 2023 classes – no refund

Mar. 10 Unit heads submit faculty FWRs and CVs. The submission process is through the Faculty Workload Report website at https://intranet.gvsu.edu/clas/FWR/

Apr. 1 Affiliate contract renewal recommendations due to the Dean’s Office, [email protected]

Apr. 22 Classes end

Apr. 24 – 29 Final Examinations/Culminating experience

Apr. 29 Sabbatical reports due for sabbaticals taken in Fall 2022               

May 1 Final grades due to Deans Office by 11:59 p.m.

4. Upcoming‌ ‌events         ‌ ‌ ‌                                                 

Dec. 14 Dr. Janet Vail "Climate Change, Air Quality, and Health" Wednesday, December 14 at 4 p.m. Eastern Time. CCES Network Speaker Series.

Dec. 22 – Jan. 3 Semester Break

Jan. 18 April E. Lindala (Six Nations), Full Professor at the Center for Native American Studies, Northern Michigan University will give a presentation during the Martin Luther King Jr. week. CCES Network Speaker Series.

Jan. 18 Unit Head Meeting 3 – 5 p.m. Kirkhof Room 2215/2216  

Jan. 18 GVSU Study Abroad Fair. 10 a.m.- 3 p.m. Henry Hall Atrium

Jan 20 Dr. Laura Portwood-Stacer: How To Publish A Book From Your Dissertation (Virtual Event)