February 1

Exchange program application Due in GVSU portal (ViaTRM)

Early February

Financial aid application for spring/summer is available

Any student interested in obtaining financial aid (grants, scholarships, or loans) for the spring/summer must submit this additional application.

February 10

Forms due in Portal:

• Emergency contact
• Releases and Terms and conditions

Students must submit these forms on the application portal before the dealine 

February - April

Attend one of the required Pre-Departure Orientation sessions.

Students who choose not to attend one of the regularly scheduled required orientations will not receive a refund of the application deposit. 

March 20

Forms due in Portal:

• Course Approval
• Passport
• Financial Aid Agreement
• Study Abroad Budget
• Health
• BlackBoard Modules
• Host Program Acceptance

All students who want financial aid must complete the Financial Aid Student Agreement and study abroad budget form in order to receive your financial aid. If you do not plan on using financial aid, you do not have to complete the Financial Aid Agreement, but you must complete the Budget.

Students must show proof of a valid passport by filling out the passport form in the portal. 

March 26

IS380 Registration

Students must register for IS380--GVSU's placeholder course while they are abroad. Without this, we will be unable to transfer credits taken abroad.

Late April

Payment deadline:

IS 380 course fee

ALL students will pay the IS 380 course fee.

May 1

Forms due in Portal:

• Departure Flight
• Return Flight
• Self-Care Plan
• Multi-Factor Authentication

Students who do not submit the required documents by the deadline will not receive a refund of the application deposit. Students who are unable to meet this deadline should notify Sydney Bunk at [email protected]

Prior to completing your program

Study Abroad Course Approvals

All students must have their study abroad courses evaluated by the relevant academic department. Students who choose courses that exist on one of the pre-approved course equivalency lists, do not need to secure a new approval for that course, but must still add the course to their 'My Courses' tab. Your courses will not be transferred until we have all of the course approvals on file.

March 1

Provider & signature program application Due in GVSU portal (ViaTRM)

Early February

Financial aid application for spring/summer is available

Any student interested in obtaining financial aid (grants, scholarships, or loans) for the spring/summer must submit this additional application.

March 10

Forms due in Portal:

• Emergency contact
• Releases and Terms and conditions

Students must submit these forms on the application portal before the dealine 

February - April

Attend one of the required Pre-Departure Orientation sessions.

Students who choose not to attend one of the regularly scheduled required orientations will not receive a refund of the application deposit. 

March 20

Forms due in Portal:

• Course Approval
• Passport
• Financial Aid Agreement
• Study Abroad Budget
• Health
• BlackBoard Modules
• Host Program Acceptance

All students who want financial aid must complete the Financial Aid Student Agreement and study abroad budget form in order to receive your financial aid. If you do not plan on using financial aid, you do not have to complete the Financial Aid Agreement, but you must complete the Budget.

Students must show proof of a valid passport by filling out the passport form in the portal. 

March 26

IS380 Registration

Students must register for IS380--GVSU's placeholder course while they are abroad. Without this, we will be unable to transfer credits taken abroad.

Late April

Payment deadline:

IS 380 course fee

ALL students will pay the IS 380 course fee.

May 1

Forms due in Portal:

• Departure Flight
• Return Flight
• Self-Care Plan
• Multi-Factor Authentication

Students who do not submit the required documents by the deadline will not receive a refund of the application deposit. Students who are unable to meet this deadline should notify Sydney Bunk at [email protected]

Prior to completing your program

Study Abroad Course Approvals

All students must have their study abroad courses evaluated by the relevant academic department. Students who choose courses that exist on one of the pre-approved course equivalency lists, do not need to secure a new approval for that course, but must still add the course to their 'My Courses' tab. Your courses will not be transferred until we have all of the course approvals on file.