Reimbursements for student travel (to research sites, for dissemination, etc.) will follow the same process as the Academic Conference Fund T&E Reimbursement Form. All University policies apply. Watch the Travel T&E Instructional Video to learn more about the reimbursement process.

Reimbursement Requirements 

• ALL expense receipts must be in your name.
  • Contact us IMMEDIATELY if someone else is paying any portion of your travel expenses. We cannot pay you to pay back someone else.
  • Split lodging costs between roommates so your receipt is in your name.
• Keep all of your receipts.
  • EXCEPT gas for your personal vehicle and meals. You may receive mileage for personal vehicle and per diem for meals. Gas receipts are required for rental vehicles.
  • Receipts must clearly show your name, the amount of the charge, and the method of payment in order to be considered a receipt.
• Please note that check processing can take anywhere from 7 to 10 business days. Consider using direct deposit for Travel and Expense reimbursements. It is separate from the payroll direct deposit and requires completion of a separate form. (You will need to log in to the secure access page [with your network ID & password] for this form.)
  • Travel Direct Deposit forms must be on file at least two weeks prior to your travel in order to receive direct deposit.