Cancellation of future contract PRIOR TO RESIDENCY
If you no longer intend to live on campus for a future semester in which you have an active application, please go to your myHousing overview to cancel your application.
1. Login with your user ID and password.
2. Click on Apply / Cancel / Forms.
3. Click on Cancel Your (semester) Housing Application. Make sure that you click on the correct semester that you are canceling.
4. Fill out the few questions and submit.
5. You will receive a copy of your cancellation letter in the mail.
Cancellations for Fall and Spring/Summer semesters received prior to May 1 are eligible for a refund of the $150 housing deposit. Cancellations for Winter semester received prior to November 1 are eligible for a refund of the $150 housing deposit.
The submission of the Cancel Form will cancel your housing application and contract for the semester selected. If you are seeking to make a CHANGE to a future housing assignment, do not submit a Cancel Form. Please see room change requests information.
Cancellation of current Contract DURING RESIDENCY
Contract Release Policy
The Office of Housing and Residence Life is committed to the concept of university life as a learning experience for our students. We expect that students have full knowledge of commitments to which they obligate themselves and an appropriate understanding and acceptance of consequences when they cannot fulfill their responsibilities.
The contract for Housing is a legal document that encompasses the entire academic year. Students are contracted from the day they sign the contract until the end of the Winter Semester in April.
If extraordinary circumstances or unexpected difficulties occur, the Housing and Residence Life Office may consider a contract release. A student interested in canceling their contract must contact their Living Center Director to obtain a Contract Release Request Form. Upon completion of the form the student should return it to their Living Center Director for an exit interview and signature. Students leaving GVSU should also contact the Registrar's Office to drop their courses.
If a student requests to cancel their contract prior to the end of Winter Semester they will be charged a cancellation fee, a daily room charge, and forfeit their $150.00 Housing deposit. The calculation of the applicable fees is based on the date the student notifies Housing and/or properly checks out of their room and returns their room key.
At Grand Valley State University, we are continually monitoring and assessing the Coronavirus (COVID-19) impact on our facilities and the University’s Mission. The university will continue to update our guidelines provided by the CDC to ensure the safety of our students that live in on-campus housing. Individual Contract Release requests stemming from COVID-19 will be treated as medical release request and supporting documentation must be submitted from the treating physician. Our goal is to keep our students that live on campus educated, updated and safe by adhering to preventative measures related to COVID-19. The Housing and Residence Life department Appeals Committee will take all information provided in determining a fair and reasonable outcome for all parties involved. Should a pandemic/epidemic be issued, Housing & Residence Life will make accommodations for potential refunds based on the date of the pandemic.
Under the following circumstances, with appropriate documentation, a student may cancel their Housing and avoid the cancellation fee: Graduation; Marriage; Active Military Obligation; and Academic Situation outside of the Kent or Ottawa County (student teaching, clinical, Internship, study abroad, or international student leaving GVSU). Under the above circumstances the student will still be charged a daily fee for any time they resided in campus housing during the semester. Students removed from campus housing due to disciplinary reasons may be held responsible for all cancellations fees.