All responsibility for ensuring compliance with this policy lies with the hosting chapter and sponsor chapter(s). The Office of Student Life - Fraternity & Sorority will not monitor social events. However, the Office of Student Life - Fraternity & Sorority will respond to reports of any failure to comply with this policy.

Article I. Definition of Social Events

1. Social events hosted by Chapters are limited to the following types of events.
   1. Formals/Date Function:  a social event with a guest list that includes only members of the host Chapter and one guest per member. This section also applies to Semi-Formals and parties here more than one guest per chapter member may be invited. (Guest list = 2 x roster maximum, 25 minimum)
   2. Mixer:  a social event with a guest list of members from two host Chapters; closed to guests not on the host Chapters’ roster. Mixer may not exceed more than 4 host chapters. These chapter members hosting a personal guest assume responsibility for orienting the individual to all social event policies, monitoring their behavior at all times at the event and ensuring that their conduct is in full compliance with established policies. All paperwork of all chapters must be handed in together in one packet. (Guest list = combined rosters maximum, 25 minimum)
   3. Special Event:  a social event with Alumni, Parents, or for a special circumstance.  Special Events are subject to this rule unless exceptions are made in writing by the Associate Director of Fraternity and Sorority Life.  To obtain an exception, Chapters must notify the Associate Director of Fraternity and Sorority Life who will determine which requirements of the Rule will apply to the event.

GVSU FSL Social Event Policy

Name of Person Completing Form First Name *

Name of Person Completing Form Last Name *

Name of Person Completing Form Position *

Email *

Types of Registered Social *
- Select Option Formals/Date Function Mixer with Another Organization Chapter Event with Alcohol (Brotherhood, Sisterhood) Special Event (Alumni, Parents/Supporters)

Hosting Organizations *
Please select at most 3 options
Alpha Epsilon Pi
Alpha Omicron Pi
Alpha Phi Alpha
Alpha Sigma Alpha
Alpha Sigma Tau
Alpha Tau Omega
Delta Phi Lambda
Delta Sigma Theta
Delta Tau Delta
Delta Zeta
Gamma Phi Beta
Phi Mu
Phi Beta Sigma
Phi Sigma Sigma
Pi Kappa Phi
Sigma Gamma Rho
Sigma Kappa
Sigma Lambda Beta
Sigma Lambda Gamma
Sigma Pi
Sigma Sigma Sigma
Theta Chi

By signing below, I am verifying I have read and understand the social policy

Event Name (Including Description of Theme): *

Event Date *
- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993 1992 1991 1990 1989 1988 1987 1986 1985 1984 1983 1982 1981 1980 1979 1978 1977 1976 1975 1974 1973 1972 1971 1970 1969 1968 1967 1966 1965 1964 1963 1962 1961 1960 1959 1958 1957 1956 1955 1954 1953 1952 1951 1950 1949 1948 1947 1946 1945 1944 1943 1942 1941 1940 1939 1938 1937 1936 1935 1934 1933 1932 1931 1930 1929 1928 1927 1926 1925 1924 1923 1922 1921 1920 1919 1918 1917 1916 1915 1914 1913 1912 1911 1910 1909 1908 1907 1906 1905 1904 1903 1902 1901 1900

Event Start Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Event Start Time Minute - 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Is Event Start Time AM or PM - AM PM

Event End Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Event End Time Minute - 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Is Event End Time AM or PM - AM PM

Event Address *

Event Description: *

Number of Members Attending: *

Number of Guests Attending: *

Total Number of People: *

Preliminary Guest List *
Please upload a file with the extension .csv, .xls, or .xlsx with a maximum size of 10 MB (10240 KB)

If alcohol is being served, all members and guests should be carded at the door [and again at the time of purchase] to verify their age. Who is handling this at the door? *
The Third-Party Vendor (Recommended)
The chapter has hired a security company.
Chapter members
No alcohol will be served

Describe the food and non-alcoholic beverage provided: *

Describe boundaries, fencing, barriers, and/or security present to control alcohol consumption: *

By initialing below, I certify all information is true and correct.

Will you provide transportation to and from the event? *
- Select Option Yes No

If so, how? *
Licensed transportation vendor (e.g. charter bus)
Campus safe ride program
Pre-paid cab service (Uber, Lyft, etc)
Designated driver program (consult the risk management policy of your organization prior to selecting this option)

Name of 3rd Party Vendor: (Please attach a copy of your 3rd party contract)

Please attach a copy of your 3rd party contract
Please upload a file with the extension .pdf, .jpeg, .jpg, or .png with a maximum size of 3 MB (3072 KB)

Have you reviewed your chapters contract with the 3rd Party Vendor? It is recommended that you reach out to your headquarters for contract questions and review.
- Select Option Yes No

Production/Event Security Management Company:

Number of Security Personnel:

Name of Lead Security Person:

Sign Below

Who is the officer in charge to contact emergency services?

First Name *

Last Name *

Email *

Phone *

If the need for assistance arises, who will be responsible for contacting:

Emergency personnel

Chapter President

Chapter Advisor

Headquarters

University Officials

First Name *

Last Name *

Email *

Phone *