Student Driver Procedures

All students driving university-owned, rental or personal vehicles on behalf of Grand Valley State University must complete the following procedures.  Students must complete this process every academic year.  All permissions will expire at the end of the current academic year. 

Students with 6 or more points or with special circumstances on their license will not be cleared to drive on behalf of GVSU.


Students 18 – 20 are ONLY permitted to drive sedans or mini-vans.

Students 21 and older are permitted to drive all vehicles including 12 or 15 passenger vans (in /out of state).

All students (21 and older) that are driving a 12 or 15 passenger van must review the 12 – 15 Passenger Driver Awareness Power Point. This Power Point is available here.
Out of state students must obtain a copy of their driving record from the state issuing their driver’s license. They must turn that into the GVPD for review prior to permission to drive on behalf of GVSU. We are not able to verify an International license.


Grand Valley Police Department will check licenses through the LEIN (Law Enforcement Information Network) System.  The Student Driver Checklist 2018-2019 spreadsheet will be updated with Cleared (Yes / No) and DPS Expiration Date. 
The LEIN process/check will be updated weekly.

Please complete the Student Driver Checklist 2018-2019 in the shared Facilities-Data Motorpool folder. If you do not have access to that shared folder please email Michelle Holstege in Facilities Services and she will request access for you.

Advisors will verify that the student has completed the Driver Awareness Training. The Advisor will confirm which students are eligible to drive for their program/trip by checking this spreadsheet. The Advisor will notify the students if they are eligible to drive on behalf of Grand Valley State University. Also, the Advisor will notify other trip sponsors of the eligible drivers for their trip.

Page last modified July 26, 2018