Preparation Requirements for Bulk Mail

  • Provide the Outgoing USPS Mail form for charges.
  • You must include a completed Bulk Mail Authorization Form with your mailing.
  • Only mailed within the U.S.A.
  • Must have 200 pieces
  • Each piece must be identical in weight, size, and contents
  • Each piece must have a printed indicia on the envelope or it can be "stamped" on
  • The GVSU "corporate indicia" will work at either post office

Standard Bulk indicia:


(Items including travel, insurance, credit cards, advertising, combined mailing with another organization.)

Nonprofit indicia:


(Must be directly related to the mission of the university.)

Applies to Standard Bulk & Nonprofit:

  • If you are using either of the 2 imprints above, you must use the GVSU return address for your campus. Ex: 1 Campus Drive, 301 W. Fulton, 401 W. Fulton, etc.
  • Seal all envelopes larger than 6 1/8" X 11 1/2"
  • Feather all envelopes smaller than 6 1/8" X 11 1/2"
  • Provide the Workday Worktag for charges to insure the correct account is charged.
  • You must include a completed Bulk Mail Authorization Form with your mailing.
  • ZIP CODE ORDER MAILING - Bundle together all mail pieces that share the same first three digits of the zip code (49021, 49108, 49214 and so on).  Only the Michigan zip codes need to be in order.  All out of state mail is considered miscellaneous and does not need to be separated.
  • Bulk mailings will be processed within 3 days or less.
  • Mail Services will fill out all appropriate paperwork required by the USPS.

Page last modified February 23, 2024