Flexible work arrangements require supervisor approval and depend on a partnership between the supervisor and staff to ensure that the needs of students, faculty/staff and the university are being met.
Staff members and their supervisors are encouraged to discuss their needs and to work together to develop the best possible arrangement for their situation. Here are the steps for introducing a flexible work arrangement:
Review all of the flexible work arrangement options and determine which would be most desirable and appropriate.
The staff member prepares a written proposal for the unit head/supervisor requesting the flexible work arrangement, covering:
If the unit head/supervisor determines that the proposal is satisfactory, the arrangement must be formalized with a written agreement and be signed by the unit head/supervisor and appointing officer. The option will be most comfortable for all parties if a collaborative effort contributed to the final plan. The unit head/supervisor should share the decision with other faculty/staff members to explain any issues that may affect the work unit and set appropriate expectations.
Next, the option should be "piloted." During a pilot experience of up to three months, the unit head/supervisor and faculty/staff member should meet regularly, at pre-arranged intervals, to discuss how the arrangement is going. The following questions can be reviewed:
Note: At the end of the pilot period, the arrangement should be evaluated. It should be understood from the start that either the unit head/supervisor or faculty/staff member may end the arrangement if the goals of the arrangement are not being met. Supervisor and staff member should discuss their concerns, then follow up with a written two week notice to return to the pre-flexibility work arrangement. If you and your supervisor agree on a FWA, you may or may not be able to go back to your original work arrangement.