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Export Controls Overview. The United States Government controls exports of sensitive equipment, software and technology as a means to promote our nation's security interests and foreign policy objectives.  Through the export control system, the U.S government can effectively provide for national security by limiting access to the most sensitive U.S. technology and weapons; promote regional stability; considers human rights; prevents proliferation of weapons and technologies, including weapons of mass destruction, to end users and supporters of international terrorism; and comply with international commitments including the UN Security Council. 

These web pages have been designed to provide faculty, students and staff with access to resources to assist researchers and the university in keeping compliant with federal laws and guidelines.  Please contact us at if you have questions or concerns.

Export Control Policies for university employees

Export Policies and Explanations

Export controls present unique challenges to universities and colleges because they require balancing concerns about US economic vitality and national security with traditional concepts of academic freedom and dissemination of research results. University personnel need to be aware that export control laws and regulations may apply to their research and creative practice, whether sponsored or not.

On February 1, 2016, the Grand Valley State University President's Cabinet approved the following export control policy. Read more about the export control policy.



Export Control Plan

Technology Control Plan

 A Technology Control Plan (TCP) assists researchers in protecting and complying with government controls regarding their research projects for software, data or materials that are subject to U.S. export regulations. Use the PI Self Assessment form to see if your research requires a Technology Control Plan (pdf) (TCP) and consult with the GVSU's Export Control Officer.

What do know about traveling abroad.

Faculty Travel

****If you are traveling to any sanctioned country (Cuba, Iran, Syria, Sudan, or North Korea), you MUST contact the Office of Research Compliance and Integrity prior to your trip.****


Guidelines for Faculty Traveling Abroad

When you travel from the United States to another country, everything you take is termed an “export.” Your items of personal effects (i.e., clothes, toiletries, medicine, etc.) are usually an exception and are in compliance of Export Administration Regulations (EAR). This is called EAR’s BAG Exemption (personal baggage). However, personal electronic devices (i.e., laptops, tablets, PDA, flash drives, and research items) can be distinctively different and may require a license by EAR, depending upon the specific make/model of the equipment, your destination, etc. If you are travelling internationally on behalf of the university, and will be transporting any university-owned devices, data, and/or materials, please fill out the TMP  Exemption FormThe Office of Research Compliance and Integrity will review your completed form and determine if a license is needed. For most destinations and technologies, a license will likely not be needed. However, if a license is required, it can often take several months to obtain, so you are encouraged to complete and submit the TMP Exemption Form to our office as early as possible.

Read more about traveling abroad.



Visiting Scholars

Visiting Scholar's Guidelines

Most research conducted on Grand Valley campuses is excluded from export control regulations...

However, university research involving specific technologies controlled under the Department of State, and/or the Department of Commerce may require GVSU to obtain prior approval from the appropriate agency before allowing foreign nationals to participate in controlled research and/or sharing research – verbally or in writing – with persons who are not US citizens or permanent residents. Export control regulations affect not only the research performed on campus but shipping items or professional travel outside of the US. Simply traveling to a sanctioned country could require a license from the Department of Treasury.


Export controls, as it relates to research, is a responsibility of the Research Administration of Grand Valley State University. The Research Administration has developed researcher guidelines based on federal regulations and compliance.  The Vice Provost of Research Administration serves as the University's Empowered Official. If you have any questions regarding export controls please contact our office  (049 James H. Zumberge Hall) at (616) 331-9137 or

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