Event Photo Coverage

Event Photo Coverage Request Form

All event photography requests must be made by filling out this form. Your request will be added to our calendar and assigned to an available photographer. A UComm Photo staff member will be in contact with you as soon as your event is assigned to a photographer. 

Photo requests must be made 2 weeks prior to the event date. If your photo need takes place within 2 weeks of the request date, it is considered urgent and you must call University Communications ((616) 331-2221) to speak to a photographer and confirm availability.

Please be aware that we will be unable to photograph any situation where proper social distancing and face covering protocols are not being followed. For the latest details on campus safety requirements, please visit: gvsu.edu/lakerstogether

Any photos taken that do not show proper precautions (i.e. not wearing masks while indoors, failing to wear masks properly, etc) are not usable for University Communications publications and will not be available for your use. 

Questions? Email ucommphoto@gvsu.edu


The following assignments are photographed free of charge to support the goals of University Communications and the University:

  • Photographs for use in UComm print and web publications.
  • Photographs to accompany news releases.
  • ​​​​​​​Portraits that are required for news related stories.

The following requests are considered billable requests:

  • Photographic coverage for departmental print and web materials.
  • Portraits for individuals or department needs.
  • Social events; for example receptions, dinners, retirement & going away parties, awards banquets and conferences.
  • ​​​​​​​Photographic prints and enlargements.

Photography Rates

UComm staff photographer hourly rate: $65. 

Freelance Charges Per Hour: Varied, typically $100 per hour

University Communications Photo Team maintains a list of contracted, local freelance photographers. If a photography request is received that cannot be covered by a staff photographer, you will be connected with a freelance photographer that is available to cover your request. 

Tips to optimize your event coverage:

  • When completing the request form, please be specific about what the photos will be used for. Additional direction helps the photographer to be certain that they are providing images that will meet your needs.

  • If you have a photographer preference, please note that in the request.

  • Requesting photography coverage during meal times is not recommended.

  • Typical image turnaround is 3-14 days. A request to have photos sooner than that is considered urgent and will incur extra fees.



Page last modified December 14, 2021