Policy Details
Date of Last Update
9/15/2022
- President
Responsible Office
Office of Student Conduct and Conflict Resolution
Print Policy
Export Policy As PDF
General Provisions
STU 7.0
Policy Statement
7.1 Hearing Officers
Hearing Officers are faculty
and staff selected from the University Conduct Pool, who have participated in annual OSCCR training
sessions regarding the Anchor, and
who accept the responsibility of administering the rules and regulations of the University in a fair and impartial manner as a matter of public
trust for the University community. In cases of academic misconduct,
the Hearing Officer should be a faculty representative whenever possible.
7.1.1 Selection Process for Administrative/Professional Staff
All Administrative/Professional staff are eligible for
appointment to the University Conduct Pool. The Dean of Students (or
designee) will make at least twelve (12) appointments to the
University Conduct Pool no later than the first day of classes of each
fall semester and may make additional appointments to fill vacancies
as needed to assure the availability of twelve (12) members in
the University Conduct Pool at all times.
7.1.2 Selection Process for Faculty Members
Faculty
Members are elected by rules developed within each academic
college: four (4) representatives from the College of Liberal Arts and Sciences, one
(1) from each of the remaining colleges, and one (1) from University
Libraries. In addition to the representatives from academic
colleges and University
Libraries, the Provost (or designee) will appoint not fewer than
four (4) members to the University Conduct Pool
from the faculty at large. If appointments are
not made by the first day of the fall semester, the Provost (or designee) is authorized to fill appointments from the faculty at large to assure all faculty positions are filled at all times.
7.1.3 Hearing Officer Eligibility
To be eligible to serve as a Hearing Officer, faculty and
Administrative/Professional staff of the University
Conduct Pool must: Complete an annual training organized by OSCCR
regarding the Anchor; commit to administer
the policies and procedures of the University in a fair and impartial
manner; agree to disqualify themselves if they are a witness for
the hearing; have a personal interest in the outcome or
if there is any other reason they cannot fairly serve or deliver a fair and impartial decision.
7.2 Appeal Officers
Appeals are heard by an Appeal
Officer. Appeal Officers are selected in the same manner as Hearing Officers from the University
Conduct Pool. A person may not serve as an Appeal Officer if they
were a witness at the
hearing being appealed, have a personal interest in the outcome of the
hearing, or if there is other sufficient reason to believe that they
could not serve in a fair and impartial manner.
7.3 Parallel Proceedings
Alleged
violations of federal and state laws may be investigated and addressed under the Anchor
parallel to any other investigations or
proceedings. When an offense occurs and the University has jurisdiction, the University conduct
process will usually go forward notwithstanding any criminal complaint that may arise from the same incident.
7.4 Administrative Holds
An administrative hold will be placed on a student’s academic
record prohibiting registration transactions, as well as the release
of their academic record and/or transcripts, if they fail to comply
with a request from OSCCR to meet, attend conduct meetings or a
hearing, or fail to complete assessed restorative measure(s). The hold
will be lifted upon completion of the required action or at the
discretion of the Director of OSCCR.
7.5 Record Retention
When a student has been found responsible for a violation of the Anchor, a disciplinary record,
including the hearing recording if applicable
(separate from the student’s academic record and
not included on the student’s
transcript), will be maintained by OSCCR and released only under appropriate
University procedures and pursuant to Family Educational Rights and Privacy Act (FERPA) requirements.
Individual disciplinary records that contain cases that have suspension longer than one academic year or expulsion as a final outcome shall be kept permanently on file. All other individual files shall be kept for seven years after any restorative outcome(s) expire unless they are expunged (as described below).
Students may request to have their disciplinary record expunged under the conditions listed below. Expungement shall be at the sole discretion of the Dean of Students (or their designee) in consultation with the Director of OSCCR and shall require the entire record to be expunged or none of it to be expunged (i.e. no partial expungements shall be allowed). Conditions include:
Application for expungement shall occur only upon completion of all degree requirements and attainment of a degree.
Expungement may occur only for students who have restorative outcomes other than suspension longer than one academic year or expulsion and whose violations were determined to have not threatened or endangered the health or safety of any person.
Expungement decisions shall be made based on obvious long-term improvement in behavior, or lack thereof, (e.g., no violations of the student code for two or more consecutive semesters prior to graduation), and/or evidence, or lack thereof, of cooperation in previous student conduct matters, and/or any other reasonable factor.
7.6 Review and Revision
The Anchor will be reviewed annually, and updated as needed, by
the Director of OSCCR. A comprehensive review of policy and practice led by the Director of OSCCR should be conducted every three (3) years..
Procedures
Section 6.0 - Conduct Process and Resolution Procedures outlines the procedures related to this policy.
For a summarized, visual overview of the University conduct process, please click here.