Requester Name *

Title/Role

Email *

Phone *

Organization Type *
University Department
Student Organzation
Not listed Please specify a value for Organization Type

Department Name *

Student Organization Name *

Faculty Advisor Name *

Faculty Advisor Email *
Please enter a GVSU faculty or staff email address ending in @gvsu.edu.

Event Title *

Brief Description of Event (for internal review) *

Primary Purpose of Event *
Academic / Instructional
Student Life / Engagement
Meeting / Planning
Tabling / Promotion
Not listed Please specify a value for Primary Purpose of Event

Requested Event Date *
- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - 2027 2026

Alternative Date
- Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 - 2027 2026

Set-up Start Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Set-up Start Time Minute - 00 05 10 15 20 25 30 35 40 45 50 55 Is Set-up Start Time AM or PM - AM PM

Event Start Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Event Start Time Minute - 00 05 10 15 20 25 30 35 40 45 50 55 Is Event Start Time AM or PM - AM PM

Event End Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Event End Time Minute - 00 05 10 15 20 25 30 35 40 45 50 55 Is Event End Time AM or PM - AM PM

Tear Down End Time *
- 1 2 3 4 5 6 7 8 9 10 11 12 Tear Down End Time Minute - 00 05 10 15 20 25 30 35 40 45 50 55 Is Tear Down End Time AM or PM - AM PM

Preferred Location(s) *
Atrium
Cafe
Outdoor Amphitheater
Not listed Please specify a value for Preferred Location(s)

Type of Use *
Tabling
Information Session / Presentation
Workshop
Exhibition / Installation
Reception / Gathering
Not listed Please specify a value for Type of Use

Estimated Attendance *

Equipment Needed *
5 foot Table(s)
Chairs
Power Access
Microphone
Projector / Screen
Podium
8 1/2" x 11" Signage Stands
Not listed Please specify a value for Equipment Needed

Number of Tables *

Number of Chairs *

Special Set-up Notes

Will your event include any of the following?
Food or Beverage
Giveaways / Swag
Sales / Fundraising
Amplified Sound
External Vendors / Partners
Animals

If yes to above, please describe below: *

The University Libraries does not provide staffing for events. Please let us know how you plan to staff your event.

Who will be staffing your event? *
GVSU Staff
GVSU Faculty
Student Employees
Graduate Assistants
Not listed Please specify a value for Who will be staffing your event?

Will this event be promoted publicly? *
Yes
No

Requested Promotion Support from the Libraries
Digital Sceens
Website / Calendar Listing
Social Media

Please check all boxes. *
Please select at least 3 options
I acknowledge that this event must comply with all university and library policies.
I understand that final approval is contingent on space availability and policy alignment.
I agree to leave the space in its original condition.

Anything Else We Should Know?