Move Out, Transitions, & Extended Stays


Winter Checkout

 

All residents not planning to live on campus for the Spring/Summer semester must check out by 10:00 p.m. on Saturday, May 1, 2021.


Check Out Expectations

Residents permanently vacating their room at any time during the year are expected to checkout properly. The checkout procedure varies by situation, but all residents vacating a space on campus are required to do the following:

  • In accordance with recommendations of the Michigan Health Department and the concern for the safety of all students and visitors, we encourage residents to limit the number of people they bring with them to campus to assist in the move out process.
  • All students and visitors must abide by posted signage, wear masks and maintain social distancing. 
  • Complete your self check out envelope located in lobbies and Front Desks.
  • Turn in all university issued keys and entrance cards in Express Checkout Envelope. Lock all doors and windows.
  • Remove all belongings and sufficiently clean the room or apartment (see below for cleaning checklist)
  • Complete the Housing Checklist provided by a staff member.
  • Return unit furniture to original layout. Appropriate layout instructions will be provided to each community.
  • See the cancellation policy if checking out due to mid-year or mid-semester cancellation.
  • Housing reserves the right to determine whether a room or apartment is sufficiently clean.
  • All of our community spaces will be cleaned prior to move out and regularly throughout the semester.
  • Don't forget to bring extra boxes, tape, and packing supplies.

Additionally, all residents are advised that:

  • Failure to checkout properly and on time may result in an improper checkout fee of $25.00.
  • All residents are jointly responsible for the care, cleanliness, and protection of the common areas of their suite or apartment. When damages occur inside a room or apartment and Housing does not know who caused them, charges may be split among the residents of that unit.
  • All billing decisions regarding room condition and damages can be appealed within 30 days of notification. All appeal decisions are final.
  • Resident's private property remaining after vacating or upon the expiration of the Housing Agreement will be considered abandoned and will be disposed of.
  • Residents must go into the MyHousing preferences to change their address for mail forwarding purposes.
  • Any resident that does not check out and fails to vacate the premises will be billed $75.00 for failure to vacate and $35 per day the unit is occupied.
  • Click here for list of additional fees that you may be responsible for.

KEY RETURN INFORMATION FOR RESIDENT-VACANT UNITS

For residents that have already removed all personal items from their on campus room/apartment, please place your keys and access card in a reinforced/padded envelope and mail it to the address below. Please do not send back your GVSU student ID.

 

Grand Valley State University
Housing and Residence Life
300 Holton-Hooker Learning and Living Center
Allendale, MI 49401

Self Check Out

Self Checkout 
Available 24 Hours/Day, 7 Days/Week

  • Checkout envelopes are available at community desks (or in specified locations listed below).
  • Once your unit is in check-out ready condition (see cleaning checklist) and you are ready to depart, please:
    • Fill out the envelope and place key and access card inside.
    • Turn in your sealed and completed envelope to your front desk.
  • After you checkout, a staff member will document any damages in the room and ensure that you have removed all your belongings. 
  • Fees related to move out will be placed on student accounts in mid-May, and you will be notified via your student email.

Key Drop Box Locations

Building

Key Drop Box Location

Envelope Pick Up Locations

Holton-Hooker

Drop box at Holton-Hooker Front Desk

HHLC Front Desk

Copeland

Misdirected Mailbox Slot in Lobby

 

Robinson

Misdirected Mailbox Slot in Lobby

 

Pew, Pickard, DeVos

Drop Box in North C Main Entrance Near Kleiner

 

Kirkpatrick, Seidman, Stafford, Swanson

Misdirected Mailbox Slot in Lobby

 

North C

Drop Box in North C Main Entrance Near Kleiner

 

Weed, Hoobler, Ott, Johnson

Misdirected Mailbox Slot in Lobby

 

Niemeyer

Misdirected Mailbox Slot in Lobby

Niemeyer Desk

Laker Village

Laker Village North Desk Drop Box (outside of desk)

 

South Apartments

Misdirected Mailbox Slot in Lobby

 

Murray, VanSteeland

Misdirected Mailbox Slot in Lobby or Niemeyer Front Desk 

On the ledge by office Murray 142 and VanSteeland 142 or Niemeyer Front Desk

Winter, Secchia

Winter Hall Front Desk

 

Hills, Frey

Misdirected Mailbox Slot in Lobby

 

Calder

Misdirected Mailbox Slot in Lobby

By the mailboxes in Calder

Maple, Oak, Pine

Misdirected Mailbox Slot in Robinson Lobby (use student ID to access building)

 

Kistler

Slide Under Assistant Living Center Director Office Door

 

Grand Valley Apartments

GVA Community Center and slide underneath door of office 101 or 102 or South E Front Desk

GVA Community Center or South E Front Desk

Parking and Gate Information

Parking

Residents and supporters are asked to limit the time vehicles are parked near and around Living Centers. 

The following are regulations designed to ensure the safety of our campus community and require compliance:

  • Building access will be limited to 10 minutes. Please bring all items to the main floor before retrieving your vehicle.
  • In case of emergency, the vehicle may need to be moved.  Someone must stay with the vehicle at all times, so it is best to work out a plan with a friend or roommate to stand by vehicle/belongings.
  • Under no circumstances may a vehicle be parked in or block a building entrance or exit, fire lane, or in the grass! Please maintain a clear path for passing vehicles and pedestrians.

Please contact Parking Customer Service at (616)331-7275 for further information or visit their website at www.gvsu.edu/parking

Gate Access

HHLC, Copeland,Robinson, Maple, Oak and Pine

The gate on Residence Dr. will be open during the listed hours.  Parking services or public safety staff will be directing or monitoring the traffic during all times listed below, with the exception of Saturday, 5/1. 

  • Monday, 4/26:  8A-5P
  • Tuesday, 4/27:  8A-5P
  • Wednesday, 4/28:  8A-10P
  • Thursday, 4/29:  8A-10P
  • Friday, 4/30:  8A-10P
  • Saturday, 5/1:  8A-6P

*

Other than the times above when GVPD is staffing the area, vehicle access to Maple/Oak/Pine, HHLC, Robinson, and Copeland is prohibited. The gate will be closed, and parking will be strictly monitored. If moving out at times other than those above, pay-to-park metered spaces are first come, first serve. Only a limited number of vehicles will be permitted to enter the HHLC loop or circle drive at a time - and there is limited space for staging. Before approaching staff for building access during the above times, all personal items must be packed and ready for loading in your vehicle on the main floor level. Please arrange with a friend or parent to ensure belongings are not left unattended. Vehicles are limited to 10 minute parking/loading.

Cleaning Checklist

In order to avoid unnecessary damage, cleaning or administrative charges, please ensure that your unit is properly emptied and cleaned. It is recommended that you review these expectations thoroughly.

  • All personal belongings must be removed from unit. This includes shower curtains, hangers, cleaning items, etc. Any items requiring removal by housing staff will result in additional charges.
  • All trash should be properly disposed of. You are encouraged to recycle items via recycling bins and/or donate items in good condition to Project Donation.
  • All drawers, shelves and cupboards must be emptied and wiped out. Ensure drawers/doors can open.
  • All furniture and countertop surfaces should be wiped clean with a non-abrasive general purpose cleaner.
  • All floors should be swept/vacuumed.
  • Refrigerators/Freezers should be emptied of all items with all shelves and drawers completely wiped clean prior to departure.
  • Ovens and stovetops should be cleaned thoroughly using a general purpose cleaner, degreaser or oven cleaner.
  • Remove posters/pictures from walls.
  • Remove tape/stickers from walls & furniture.
  • Walls, floor and fixtures of shower/tub should be thoroughly cleaned with a non-abrasive cleaner.
  • Toilet bowl and seat should be thoroughly cleaned with appropriate toilet/bathroom cleaner.
  • Clean shower/bath tub.
  • All walls should be wiped clean of any dust, spills, marks, etc.
  • Loft furniture/beds. See layout on bulletin boards.
  • Wipe down all surfaces. 
  • Clean, shut & lock windows. Close blinds. 
  • Turn off lights and thermostat. 
  • Lock door. 

Fall to Winter Housing Transitions

Fall semester Final Exams end on Saturday, December 18 and Winter semester classes begin on Monday, January 10. On campus housing buildings close at 10 p.m. on Saturday, December 18 and re-open at 8 a.m. on Saturday, January 1. All University offices are closed Thursday, December 24 through Sunday, January 2.

Before you leave and enjoy your winter break, for health, safety, and security, please do the following: 

  •  Empty all trash bins and recycling.  Bring bags to the trash room/dumpster
  •  Discard any perishable food items that may spoil prior to your return
  •  Shut and lock windows and close your blinds
  •  Shut and lock unit door
  •  Turn off all faucets in the kitchen and bathroom and flush toilet
  •  Unplug all electronics (except refrigerator) and turn off all lights
  •  Turn down your thermostat to 55 - do not turn off
  •  Remove any valuable items

Winter to Spring/Summer Housing Transitions

The Winter 2021 term move out is Saturday, May 1, 2021 by 10 p.m. Students should complete a check out with their community front desk upon departure. Summer desk hours are Monday-Friday 8 a.m.-8 p.m., and Saturday/Sunday 10 a.m.-6 p.m. See the full list of desk and building hours.

Any students staying in the community beyond Saturday, May 1, 2021 at 10 p.m. are REQUIRED to complete and be approved for an Extended Stay. Students can complete the Extended Stay Form through their MyHousing account in Banner. The form is DUE by Monday, April 19, 2021 at 5 p.m., the Extended stay form will remain open until Saturday May 1, 2021 for late requests.

  • Living centers and apartments close on Saturday, May 1, 2021 at 10 p.m. Any residents intending to remain in campus housing beyond this time MUST submit the Extended Stay Form no later than Monday, April 19, 2021 at 5 p.m. and be approved EVEN students who have a Spring/Summer Housing contract.
  • Students transitioning to on-campus housing will be notified to move between April 26 and May 2, 2021.
  • Students must be available to move within 24 hours of notice. Failure to move within this time frame could result in administrative fees.
  • Late requests will be considered for an administrative late fee of $25.
  • Students with a Spring/Summer contract who DO NOT complete the Extended Stay Form are expected to move out by Saturday, May 1, 2021 and may move back into housing the week of May 3 during campus move in week.

Spring/Summer to Fall Housing Transitions

The Summer 2021 term move out is Wednesday, August 11 by 10 p.m. Students should complete a check out with their community front desk upon departure. Summer desk hours are Monday-Friday 8 a.m.-8 p.m., and Saturday/Sunday 10 a.m.-6 p.m. See the full list of desk and building hours.

Any students staying in the community beyond Wednesday, August 11 at 10 p.m. are REQUIRED to complete and be approved for an Extended Stay. Students can complete the Extended Stay Form through their MyHousing account in Banner. The form will be available starting Wednesday, July 21 and is DUE by Wednesday, July 28 at 5 p.m..

  • Living centers and apartments close on Wednesday, August 7 at 10 p.m. Any residents intending to remain in campus housing beyond this time MUST submit the Extended Stay Form no later than July 31 at 5 p.m. and be approved EVEN students who have a Fall Housing contract.
  • Students transitioning to on-campus Fall housing will be notified to move between August 8-11.
  • Students must be available to move within 24 hours of notice. Failure to move within this time frame could result in administrative fees.
  • Late requests will be considered for an administrative late fee of $25.
  • Students with a Fall contract who DO NOT complete the Extended Stay Form are expected to move out by Wednesday, August 7 and may move back into housing the week of August 19 during campus move in week.

Break Stay Requests

Break stay requests are for students who are planning to stay on campus during break periods such as Thanksgiving and Winter break. 

Thanksgiving break stay information and dates will be updated this fall. 

  • Complete the Break Stay Request in myBanner once it is available under "Apply | Forms | Cancel".
  • Living Centers and Apartments close at 10 p.m. Any residents intending to remain in campus housing beyond this time MUST submit the Break Stay Form and be approved.
  • You are required to follow all University guidelines, as well as, all Housing and Residence Life policies during your break stay.
  • The University reserves the right to make alternate room assignments during break periods.
  • A break stay sign will be posted on your door to alert housing and facilities staff that you are in residence during the break. 
  • Please note: the institution will be closed. This includes offices and general services. If you need assistance during this time, contact GVPD at (616) 331-3255 or in case of an emergency, dial 911. 

Note: If you are NOT returning to on-campus Housing for the winter semester, please review the cancel process, complete a Contract Release Form, submit the Contract Release Form to your Living Center Director, and review proper checkout information


Extended Stay Requests

If you are planning on staying in your unit after May 1 but not for the Spring/Summer semester, you must submit an extended stay request form. 

Extended stay is for students who have submitted a contract release form and will not be returning for the Spring/Summer semester, but are requesting to stay past Saturday, May 1. There is a charge of $35/day. 

If you are NOT going to be living on campus for the Spring/Summer semester and need to be in your unit any time after 10 p.m. Saturday, May 1, submission of a EXTENDED STAY FORM is requiredExtended Stay Forms must be submitted by April 19 online. You are NOT guaranteed permission to stay. Housing and Residence Life reserves the right to grant or deny any Extended Stay request.

To submit a request, go to your myHousing Portal via myBanner, Select "Apply | Cancel | Forms" and then choose Extended Stay.

Note: If you are NOT returning to on-campus Housing for the winter semester, please review the cancel process, complete a Contract Release Form, submit the Contract Release Form to your Living Center Director and review proper checkout information