How to apply?

To be considered as a vendor, please complete the Google form application. Please include your website where your products/services may be viewed.  If you do not have a website, you may wish to submit photographs as uploads with your application. It is not required but would help make our evaluations and determine vendor placements. 

 

Deadline: the deadline to apply is Friday, June 2, 2023.

 

How to pay?

Once you are approved, you will be sent an invoice for payment.  Spaces are officially reserved when payment is received. Payments are non-refundable.  

 

Payments should be made to: Grand Valley State University via credit card or check (once you are invoiced).

 

What is the vendor pricing along with an extra table?

Tables are 6 feet, and the prices below are for one (1) table.  Table space includes two chairs and access to electricity.   Costs are for one table below:

 

Vendor pricing 2023

Cost

1 day no electricity - $100.00

1 day with electricity - $180.00

2 days of no electricity - $175.00

2 days with electricity - $335.00 

1 extra table per day - $50.00

2 extra tables per day - $100.00

 

Parking is not included

Where can I park? Valet and self-parking are available. Valet parking is located in the motor lobby off of the Pearl Street entrance. Self-parking is available in the Amway Grand Parking Ramp. The Amway Grand Parking Ramp entrance is located on the corner of Pearl Street and Monroe Avenue.

Close Parking Locations

• Ellis Parking Company

40 Pearl St NW Ste 824, Grand Rapids, MI

• Government Center Ramp

300 Monroe Ave NW, Grand Rapids, MI

• Monroe Center Ramp

37 Ionia Ave NW, Grand Rapids, MI

 

Can vendors share a table and pricing?

Yes, vendors are allowed to share a table and pricing. Please share the two vendors, as we would like to share your participation with our participants.

 

What is included with your table?

All tables are  6 feet long and will be fully covered and draped with two chairs.  You may include access to electricity.  Booths will be assigned on a first-come, first-served basis (once approved). 

 

Where can I find more information about the event?

All the information about the event can be found on the website below:

www.gvsu.edu/bbms

We hope you will also consider attending the event!  Please share this information with others you have in your network.

 

When will I need to set-up?

We would like your table set up one hour before guests arrive.  

• June 15 Set up must be complete by 8:30 a.m. Guests arrive at 8:30 a.m.; the first formal event begins at 10:45 a.m. and ends at 3:00 p.m.

• June 16 Set up must be complete by 8:30 a.m.  The first event begins at 9:00 a.m. and ends at 3:00 p.m.
• All vendors should end daily by 3:00 p.m.

 

Where do I set up and check in?

Vendor spaces are on the second concourse level of the Amway Hotel.  You will be sent a map of your location before the event on the email provided and the final vendor details.  You can also check in when you arrive with a volunteer in the vendor area at the information table.  A sign with the name of your business/service will also be taped to your table.

 

Vendor WIFI Log-In

As a vendor, you will be given a username/password for the WIFI at the Amway for conferences, if needed the day of the event.  If you prefer, you may use your own WIFI.

 

Parking Information:

Parking is available in the ramp at the Amway or across the street in the City lot for additional charges by the hour or day.  Free parking is not provided.

 

Loading in your Table Items?

Hand-carried exhibit items can be brought to the Amway's exhibit area through the Hotel's motor lobby with bell staff assistance available upon request. More oversized exhibit items must be delivered through the Hotel's loading dock with specific delivery and pick-up times coordinated by the Event Manager assigned to work with you. This exhibit material should be scheduled to arrive and depart the Hotel during established set-up and move-out times since there are limited storage areas within the Hotel.

 

Storage if You are Scheduled for Two Days?

Storage space is limited. Please plan to tear down unless plans are arranged in advance.

 

Food Items at Your Table?

If you are offering food sample items, they must be pre-packaged only. No alcoholic beverages.  Heating and refrigeration are not provided.  Items must be offered free.

 

Other Information:

We are not responsible for lost, damaged, or stolen items.

 

Questions?

Dr. Shontaye Witcher, Vendor Volunteer Coordinator, [email protected] and Jay Brown, Co-Volunteer Coordinator, [email protected] or phone at 616 331 2490.