FAQ
How to apply?
To be considered as a vendor, please complete the Google form application. Please include your website where your products/services may be viewed. If you do not have a website, you may wish to submit photographs as uploads with your application. It is not required, but would be helpful in making our evaluations and determining vendor placements.
Deadline
The deadline to apply is Monday, May 30th.
How to pay?
Once you are approved, you will be sent an invoice for payment. Spaces are officially reserved when payment is received. Payments are non-refundable.
Payments should be made to
Grand Valley State University via credit card or check (once you are invoiced).
What are the costs for a table?
Tables are 6 feet and prices below are for one (1) table. Table space includes two chairs and access to electricity. Costs are for one table below:
- One day no electricity: $100
- One day with electricity:$180
- Parking is not included
What is included with your table?
All tables are 6 feet long and will be fully covered and draped and two chairs. You may include access to electricity. Booths will be assigned on a first-come, first-served basis (once approved).
Where can I find more information about the event?
All the information about the event can be found on the website below:
We hope you will also consider attending the event! Please share this information with others you have in your network.
When will I need to set up?
We would like your table completely set up one hour prior to guests arriving.
- June 9th, Set up must be complete by 9:30am. Guests begin arriving at 8:30am and the first formal event begins at 10:45am and ends at 4:45pm.
- June 10th Set up must be complete by 8:30am. The first event begins 9:00 a.m. and ends at 3:30pm.
Where do I set up and check in?
Vendor spaces are on the second concourse level of the Amway Hotel. You will be sent a map of your location prior to the event on the email provided as well as final vendor details. You will also be able to check in when you arrive with a volunteer in the vendor area at the information table. A sign with the name of your business/service will be taped to your table as well.
Vendor WIFI Log-In
As a vendor you will be given a username/password for the WIFI at the Amway for conferences if needed the day of the event. If you prefer, you may use your own WIFI.
Parking Information:
Parking is available in the ramp at the Amway or across the street in the City lot for additional charges by the hour or day. Free parking is not provided.
Loading in your Table Items?
Hand carried exhibit items can be brought to the Amway’s exhibit area through the Hotel’s motor lobby with bell staff assistance available upon request. Larger exhibit items must be delivered through the Hotel’s loading dock with specific delivery and pick up times coordinated by the Event Manager assigned to work with you. This exhibit material should be scheduled to arrive and depart the Hotel during established set up and move out times since there are limited storage areas within the Hotel.
Storage if You are Scheduled Two Days?
Limited storage is available in the Lyon's office but arrangements must be made in advance.
Food Items at Your Table?
If you are offering food sample items, they must be pre-packaged only. No alcoholic beverages. Heating and refrigeration not provided. Items must be offered free.
Other Information
We are not responsible for lost, damaged or stolen items.
Questions?
Sarah Keranen-Lopez, Vendor Volunteer Coordinator [email protected] (616) 331-7110 ask for Sarah