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Purchasing Card Policies and Procedures

Cardholders who need training will be contacted to schedule a time. Hour-long training sessions are held on Allendale and Pew Campus.

Restricted Purchases

Purchasing cards for business use only. No personal purchases. No exceptions.

Below is the standard list of items restricted from being bought on the purchasing card. Particularly relevant ones in bold:

  • Alcoholic beverages
  • Ammunition and Firearms
  • Animals
  • Automobiles and other road-vehicles
  • Cash advances, traveler checks, wire transfers, money orders
  • Cellular phones, smartphones, tablets
  • PDA pagers, two-way radios
  • Computer and audio-visual equipment to be supported by GVSU
  • Copier Machines
  • Services performed by an individual as an independent contractor
  • Employment and temporary staffing services
  • Entertainment (movie theaters, amusement parks, bowling, museums, etc.)
  • Furniture
  • Gift Cards and Gift Certificates
  • Travel Expenses (restaurants, hotels, airfare, car rental)
  • University logo stationery, envelopes, unauthorized business cards

Note that there are some types of merchants that are blocked. They include: 

  • Banks
  • Bowling Alleys
  • Campgrounds and Trailer Parks
  • Car Rental
  • General Contractors (construction)
  • Golf Courses
  • Hotels
  • Jewelry/Clock/Watch Stores
  • Limousines and Taxicabs
  • Liquor/Party Stores
  • Motorcoach Bus Lines
  • Movie Theaters
  • Recreational Sporting Camps
  • Restaurants
  • Snowmobile Dealers
  • Tourist Attractions
  • Towing Services
  • Travel Agencies
  • Wrecking Yards