A Purchase Requisition is required for contractual services with companies or non-employee persons. A copy of the signed contract or letter of agreement indicating the scope of services, contract period and payment terms must be submitted. The Requisition must be processed when the contract is finalized and prior to the services being rendered. The department is responsible for completing an Employee/Independent Contractor Determination and Agreement form that includes the IRS requirements for all contracts with non-employee persons.
A Purchase Order will be processed to facilitate payment availability based upon terms of the contract or letter of agreement. The Purchase Order will indicate the payment schedule, if multiple payments are required during the contract period. In this case, an approved invoice or department payment authorization is required for each payment release.
For more information, please refer to Grand Valley State University's Employee/Independent Contractor Determination (PDF).