Secretary - Movement Science
Job Title: Secretary
Classification: C2
Department: Movement Science
Updated: May 2021
Job Summary
This position provides clerical and administrative support for the Department of Movement Science.
Essential Functions
- Perform receptionist duties such as greeting visitors, answering phone calls, and taking messages.
- Proofread and correct materials; edit grammatical errors.
- Use appropriate computer software and GVSU resources to collect data and prepare a variety of materials such as reports, memorandums, correspondence, forms, and tests using computer system.
- Maintains filing and/or database and record-keeping systems on paper and/or computer.
- Respond to inquiries from students, faculty, staff, and community members about established policies and procedures, or refer such inquiries to the appropriate faculty/staff member.
- Process e-mails sent to the Department of Movement Science e-mail address.
- Inventory and management of department computers, equipment, textbooks and office supplies.
- Assist in coordination of various events and activities such as:
- Program Expos
- Laker Experience Days
- Potential student/family campus visits
- Assist students with requests and processes such as:
- Class override requests
- Late adds/drops
- Grade changes
- Assist the unit head, faculty and staff with the following:
- Processing mail and incoming/outgoing shipments
- Printing and copying
- Scheduling appointments, meetings and events
- Tracking grade entering, changes and incomplete grades
- Processing and tracking advisor assignment requests
- Tracking degree audit requests
- Processing and tracking course equivalencies
- Processing and tracking prerequisite reports
- Preparing and tracking online student evaluations
- MOV Department website updates
- Inventory and management of department computers, equipment, textbooks and office supplies
- Other duties as assigned by the unit head
Non-Essential Functions
- Makes and confirms travel arrangements for respective faculty searches.
- Assist with training and supervision of student workers.
Required Qualifications
- High school graduate or equivalent.
- Minimum of two years relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Ability to operate office equipment.
- Data entry experience.
- Typing and spelling competency.
- Possess strong verbal and written communication skills.
- Ability to provide quality customer service.
- Ability to work under pressure and meet deadlines.
- Ability to maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications
- Experience in higher education.
- Experience with Banner Software.
- Some college coursework.
Supervision Received
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.
Supervision Exercised
May be responsible for the coordination of work assignments for student employees.
Physical Demands
- To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.