Job Title: Front Desk Accounting Clerk
Classification: C2
Department: Accounting Office (Business and Finance)
Updated: July 2021

Job Summary

Performs general clerical duties, receptionist duties and processing of daily payment runs for the Business Office. Expected hours are from 8:00am to 12:00pm Monday through Friday.

Essential Functions

• Answer phone and greet public.
• Process daily check disbursements in the Business and Finance office.
• Print and mail the excess financial aid disbursements.
• Final quality control of university invoice payments and special handling checks.
• Electronic payment verification via phone calls to vendors.
• Handle high volume of vendor banking information.
• Responsible for maintaining sealing machine.
• Responsible for folding and sealing of all check payments.
• Book rooms for training sessions.
• Other related duties as assigned.

Non-Essential Functions

• Maintain and update procedures manual.
• Assist in the scanning and indexing of University documents in Business and Finance.
• Oversee distribution of mail for the Business and Finance office.
• Order and maintain office supplies for the Business and Finance office.

Required Qualifications

• High school graduate or equivalent.
• Minimum of two years relevant work experience.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Ability to operate office equipment.
• Data entry experience.
• Typing and spelling competency.
• Possess strong verbal and written communication skills.
• Ability to provide quality customer service.
• Ability to work under pressure and meet deadlines.
• Ability to maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

N/A

Supervision Received

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised

May be responsible for the coordination of work assignments for student employees.

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

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