Vendor Information: Getting Your Invoice Paid

To avoid payment delays and expedite the payment process, please follow the guidelines below:

  • Make sure we have your current W9 Form (or appropriate taxpayer identification form) on file
    (If you don't have one, please complete this form: Fillable Blank W9)
  • When submitting invoices for payment:
    • Include the name and department of the GVSU employee placing the order and/or
    • Include the GVSU Purchase Order Number (please note: the PO number is required on all invoices over $5,000)
    • Always remit invoices directly to Accounts Payable at the address below:
      GVSU Accounts Payable
      1 Campus Drive 2015 Zumberge Hall
      Allendale, MI 49401 or
    • Submit via e-mail to:

Payment Methods

  • EFT/ACH: Vendors wishing to receive payment via EFT/ACH should contact our Accounts Payable office to request a Vendor Direct Deposit Form.  You will receive instructions for submitting your information with the form. When payments have been made, you will receive an e-mail containing the transaction details.
  • VerifyValid: Vendors wishing to receive payment via E-Mail using VerifyValid, will need to complete the VerifyValid Sign Up Form and submit it to More information about VerifyValid and how it works can be found at
  • Virtual Credit Card: Vendors can elect to receive payment using a "virtual credit card", which is a unique 16 digit MasterCard number.  Please complete the Virtual Credit Card Sign Up Form and submit it to
  • Check: Vendors that have not selected to receive payment via one of the methods listed above will receive a paper check.
  • If you are a vendor and have questions regarding the payment process, please contact a member of our Accounts Payable Staff: